SOW Lodging GM21.pdf

STATEMENT OF WORK

GLOBAL MARINER 2021 ANNUAL TRAINING

1189TH TRANSPORTATION SURFACE BRIGADE

(Charleston)

Lodging

PART 1

GENERAL INFORMATION

1. General: The objective of this contract is to provide lodging for a fluctuation of Service

Members in support of the Global Mariner 21 (GM 21) mission as seen in Table 5-1. This contract is required to successfully complete the mission parameters of the GM 21 located at

1189TH Transportation Surface Brigade, 1050 Remount Road, North Charleston SC 29406

1.1. Description of Services: The contractor shall provide lodging to support this exercise. The contractor shall perform to the standards in this contract. The Government shall not exercise any supervision or control over the contract service providers performing the services herein.

The contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.2. Background: This contract is required to successfully complete the mission parameters of the GM 21 at North Charleston, SC

1.3.Objectives: The objective of this contract is to provide lodging services for the Soldiers involved in the GM 21 during the performance of said mission.

1.4. Scope: Provide lodging for the duration of the exercise from 1 August 2021 to end 15

August, 2021.

1.5. Period of Performance: The period of performance reads as follows:

Start Date: 1 August, 2021

End Date: 15 August, 2021

1.6 Quality Control: The Contractor shall submit their QC Plan within 10 days of contract award. After acceptance of the QC Plan, the Contractor shall receive the Contracting

Officer’s (KO) acceptance in writing or any proposed changes to the QC procedures. The

Contractor shall submit QC Plan changes within five (5) days to the KO and Contracting

Officer’s Representative (COR) for review and acceptance prior to implementation. The

Quality Control Plan shall address as a minimum:

1.6.1 Inspection System. The Contractor shall develop, implement and maintain a system to inspect their services as well as their subcontractor services and products to ensure compliance with SOW and contract requirements, and applicable laws and regulations.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP).

This plan is a Government only document primarily focused on what the Government must do to assure that the contractor has performed in accordance with the requirements of the contract.

1.7 Place of Performance: The mission is at 1189TH TSB 1050 Remount Road, North

Charleston SC 29406. Contractor facilities must be located within 20 miles of mission address. The work to be performed under this contract will be performed at the contractors work location.

1.8 Type of Contract: The government will award a Firm Fixed Price (FFP) Purchase

Order.

1.9 Security Requirements: Not Applicable

1.10 Physical Security: Not Applicable

1.11 Security of Classified Items, Systems and Information: The Contractor, as a general rule, shall not have access to classified information; however, should classified documents falls into possession of the Contractor, the Contractor shall immediately contact the Contract Officer Representative (COR) for disposition instructions (if applicable).

1.12 Safety. The Contractor shall immediately correct all safety deficiencies upon notification of the deficiencies by the KO, COR or other designated representative, and shall notify the KO of the corrective action to be taken.

1.13 Reporting of Fire and Safety Hazards: The Contractor shall train personnel to recognize fire/safety hazards and encourage personnel in the performance of their duties to report fire/ safety hazards as well as unsafe conditions to their supervisor.

The Contactor shall take corrective action to remedy the reported deficiencies IAW the terms of this contract. The COR shall be notified of deficiencies beyond the terms of this contract.

1.14 Environment and OSHA: The Contractor shall comply with all Federal, State, and

Local environmental and occupational safety laws, rules, and regulations. Any apparent conflict between compliance with such Federal, State, and Local environmental and occupational safety laws, rules, regulations, and compliance with the requirements of the contract shall be immediately brought to the attention of the

KO or authorized representative for final resolution. The Contractor shall notify the

KO or authorized representative in writing in addition to any verbal notification of such conflict. The Contractor shall be liable for all fines, penalties, and costs which result from violations of, or failure to comply with, all such Federal, State, and Local laws, rules, and regulations. All unsafe acts or conditions fostered by the Contractor or Contractor personnel may be grounds for the KO or authorized representative to halt any and all Contractor performance with a commensurate deduction of monies due to the Contractor until such unsafe conditions are corrected. The Contractor shall take due caution not to endanger personnel during performance of this contract. Upon discovery of a serious hazard such as, but not limited to, fire, or large fuel spill, the

Contractor shall notify the KO or designated representative and COR.

1.15 Reporting Mishaps: The Contractor shall adhere to reporting of mishaps IAW AR

385-10, The Army Safety Program and DA Pam 385-40, Army Accident

Investigations and Reporting. In addition the Contractor shall report: (1) Injury or occupational illness to on-duty Contractors; (2) Damage to Government Furnished

Material (GFM), Government Furnished Property (GFP), or Government Furnished

Equipment (GFE) provided to a Contractor; (3) Contractor accidents involving Army property and personnel.

1.16 Personnel Safety: The Contractor shall immediately correct all safety deficiencies upon notification of the deficiencies by the KO, COR or other designated representative, and shall notify the KO of the corrective action to be taken.

1.17 Special Qualifications: Not Applicable

1.18 Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements; monitor Contractor's performance and notify both the Contracting Officer and Contractor of any deficiencies. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.19 Contractor Travel: Not Applicable

1.20 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests

(OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting

Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting

Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer. In the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.21 Other Direct Costs: Not Applicable

1.22 Data Right: Not Applicable

1.23 Phase In/Phase Out Period: Not Applicable

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS: Federal Acquisition Regulation (FAR), Dictionary of US Army Terms, AR

310-25 and Authorized Abbreviations and Brevity Code, AR 310-50, are the references for definitions and acronyms not listed below.

2.1. CONTRACT ADMINISTRATOR: The official Government representative delegated authority by the Contracting Officer to administer a contract. This individual is normally a member of the appropriate Contracting/Procurement career field and advises on all technical contractual matters.

2.2. CONTRACTOR: A supplier or vendor awarded a contract to provide specific supplies or services to the government. The term used in this contract refers to the prime.

2.3. CONTRACTING OFFICER (KO): A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.4. CONTRACTING OFFICER'S REPRESENTATIVE (COR): An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.5. DEFECTIVE SERVICE: A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.6. DELIVERABLE: Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.7. GOVERNMENT-FURNISHED PROPERTY (GFP) OR GOVERNMENT PROPERTY

(GP): Property in the possession of, or directly acquired by, the Government and subsequently made available to the Contractor.

2.8. KEY PERSONNEL: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the SOW. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.9. PHYSICAL SECURITY: Actions that prevent the loss or damage of Government property.

2.10. QUALITY ASSURANCE: The government procedures to verify that services being performed by the Contractor are acceptable in accordance with established standards and requirements of this contract.

2.11. QUALITY ASSURANCE SPECIALIST: An official Government representative concerned with matters pertaining to the contract administration process and quality assurance/quality control. Acts as technical advisor to the Contracting Officer in these areas.

2.12. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.13. QUALITY CONTROL: All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.14. SUBCONTRACTOR: One that enters into a contract with a prime contractor. The

Government does not have rights of contract with the subcontractor.

2.15. ACRONYMS:

ACOR Alternate Contracting Officer's Representative

AFARS Army Federal Acquisition Regulation Supplement

AQL Acceptable Quality Level

AR Army Regulation

AT Antiterrorism

CFR Code of Federal Regulations

CMR Contract Manpower Reporting

CONUS Continental United States (excludes AL and HI)

COR Contracting Officer Representative

COTS Commercial-Off-the-Shelf

CPARS Contractor Performance Assessment Reporting System

DA Department of the Army

DD250 Department of Defense Form 250 (Receiving Report)

DD254 Department of Defense Contract Security Requirement List

DFARS Defense Federal Acquisition Regulation Supplement

DMDC Defense Manpower Data Center

DOD Department of Defense

FAR Federal Acquisition Regulation

FPCON Force Protection Condition

HIPAA Health Insurance Portability and Accountability Act of 1996

JER Joint Ethics Regulation

JTR Joint Travel Regulation

KO Contracting Officer

MOTSU Military Ocean Terminal Sunny Point

OCI Organizational Conflict of Interest

OCONUS Outside Continental United States (includes Alaska and Hawaii)

ODC Other Direct Costs

PA Property Administrator

PIPO Phase In/Phase Out

PM Project Manager

POC Point of Contact

PRS Performance Requirements Summary

SOW Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. General: The government will not provide any property, equipment or services.

PART 4

CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4. General: The Contractor shall provide guest rooms, parking spaces IAW the specifications as listed in Part 5. The Contractor shall also furnish all supplies, equipment, facilities, personnel and services required to perform work under this contract.

PART 5

SPECIFIC TASKS

5. Basic Services: Contractor will provide 136 rooms during the provided periods listed in table

5.1 to accommodate the fluctuation of the service members from 1 August 2021 thru 15

August 2021 and meet Covid-19 requirements. Contractor shall not charge the Government for rooms not occupied.

5.1.1 Covid-19 Social Requirements: Social distancing, each bedroom will be occupied by one service member. Mask will be worn in common space when not consuming food or drinks.

5.1.2 Covid-19 Sanitation Requirements: Contractor will clean and sanitize occupied rooms at a minimum of twice a week or as needed and keeping the rooms within South Carolina Department of Health and Environmental Control (SCDHEC) cleaning and sanitation requirements.

5.1.3 Covid-19 Positive Case: In the event of a positive case, we will notify the contactor of the incident immediately.

5.1.4. Room Requirements: Rooms provided shall meet or exceed the below listed requirements..

Minimum size of living area shall be no less than 250 square feet, excluding the bathroom facilities, balconies, and closets.

Room must provide sanitary, clean, safe, and well-maintained living conditions.

Minimum furnishings are:

“Double Occupancy” – Two Double or Queen sized beds to include two pillows, one blanket, and one bedspread on each bed.

One full dresser, one chair, closet or clothes hanging space, a table or desk suitable for writing, and adequate lighting.

Private bath with fully functional shower, tub, toilet, and sink. A shelf/shelves for Toiletries.

Continuous hot water with adequate pressure (20-30 psi) to be Free of rust, cracks, etc. In the porcelain and surrounding area. Ceiling must be free of damage (cracks, breaks, etc.) Anti-slip tub/mats. One Grounded outlet to be located in the sink area. Room shall be free of dirt, debris, mildew and/or mold.

Rooms shall be clean and carpeted and shall be free of insects, dirt, mold, mildew, etc. Rooms must be shampooed at least every two months or less and vacuumed by daily housekeeping.

Room must have a clean, sanitary odor. Non-smoking rooms only.

All rooms require independently occupant controlled air conditioning and heating units in good working order available year-round. All units must be securely attached to the wall, floor, etc., be clean, electrically safe, and inspected on a regular basis. If it is a wall unit, there shall be no draft/gap in the surrounding area.

Door with chain lock/dead bolt, which must be securely fastened to the wall/door frame, etc. Door shall also have a functional door viewer to ensure guests can verify the identity of personnel knocking on hotel door.

Minimum change of linen twice per week, or upon each change in occupancy, whichever comes first. Bedspreads and blankets shall be laundered on a weekly basis or upon each change of occupancy.

Towels shall be replaced as needed, and should include, but not limited to: 4 bath towels, 4 hand towels, and 4 face cloths.

Twenty-four (24) hour telephone service with local calls free of charge. Desk must have an answering system or service to relay telephone messages to guests.

Laundromat (washers and dryers) on premises.

Ice machine on premises in operating condition.

Adequate, lighted, safe parking for each rented room in an adjacent parking ramp or lot.

Soldiers shall be assigned one per room (double occupancy) and afforded access to all hotel facilities as regular guests to include but not limited to gyms, pools, restaurants, lounges, etc.

Soldiers shall be provided all accommodations as the general public to include continental breakfast, Coffee (if offered), etc.

Rooms must have a microwave, a coffee maker, and a refrigerator not less than 3 cu ft with freezer to be .2 cu ft or larger, total of 3.2 cu ft or larger.

Smoke detector/sprinkler system in operating condition. A current fire inspection certificate must be posted. In accordance with Public Law (PL) 101-391 all properties must be equipped with: hard-wired, single-station smoke detectors in each guestroom IAW the National Fire Protection

Association (NFPA) Standard 74 and an automatic sprinkler system, with a sprinkler head in each guest room in compliance with NFPA standards 13 or 13r. Properties three stories or lower in height are exempt from the sprinkler requirement.

All electrical outlets to be in place and firmly attached to the wall. A minimum of three grounded outlets and no use of extension cords to prevent hazardous safety/fire conditions.

All guest rooms shall be Federal Emergency Management Agency (FEMA) approved listed on the

U.S. Fire Association website at: http://apps.usfa.fema.gov/hotel/

All room entry doors shall face into the interior of the hotel or the hallway of the hotel. No rooms shall exit from hotel into parking lot of exterior of the hotel. All rooms shall exit into interior of hotel or hallway of hotel. Hallways shall be well lit.

The hotel shall demonstrate adequate security measures to ensure that the hotel premises, including parking lots and common areas are safe, secure, and free of loitering, illicit, or criminal activity.

Hotel entrances other than the lobby area shall be keyed entry only and the lobby desk shall be manned at all times. When the hotel front desk isn’t manned, lobby doors shall be locked to provide for the security and safety of hotel guests.

PERFORMANCE

OBJECTIVES

5). SOW Part 5 Specific Task

5. Basic Services

PERFORMANCE

STANDARDS

Contractor shall provide 136 rooms during the provided periods listed in table 5.1 to accommodate the fluctuation of the service members from 1 August 2021 thru 15 August

2021 and meet

Covid-19 requirements.

Contractor shall not charge the

Government for rooms not occupied.

ACCEPTABLE

QUALITY LEVEL (AQL)

OR PERFORMANCE

THRESHOLDS)

No more than 2 discrepancies in a 14 day period

INCENTIVES OR

DISINCENTIVES %

Validated customer complaints/Periodic

Inspection

5). SOW Part 5 Specific Task

5.1.1 COVID 19 sanitation

requirements

Contractor will clean and sanitize occupied rooms at a minimum of twice a week or as needed and keeping the rooms within South

Carolina

Department of

Health and

Environmental

Control

(SCDHEC)

cleaning and sanitation requirements.

No more than 3 discrepancies in a 14 day period

Validated customer complaints/Periodic

Inspection

5.1 Table

PART 6

APPLICABLE PUBLICATIONS

The Contractor (to include subcontractors) must abide by all applicable regulations, publications, manuals, and local policies and procedures.

29 CFR 1910, Occupational Health and Safety, DoD 5200.08-R, Physical Security Program

32 CFR 147.24, The National

Agency AR 190-13, The Army

Physical Security AR 385-10, The

Army Safety Program

DA Pam 385-40, Army Accident Investigations and

Reporting Executive Order 13514

Arrival

Date

Thru

Date

Check In Check

Out

Number of

Nights

Room

Head Count

Total

Rooms

Required

1AUG21 15AUG21 3:00pm 12:00pm 14 150 136