SOW-Lisbon Intruder Fence for SAM.gov.pdf

STATEMENT OF WORK

for

DESIGN SERVICES

Interior Intruder Fence for

U.S. Embassy Lisbon, Portugal

February 17, 2025

UNCLASSIFIED

TABLE OF CONTENTS

1. SCOPE OF WORK

1.1 BACKGROUND

1.2 NOTICE TO PROCEED (NTP)

1.3 PROJECT SCOPE

1.4 SCOPE OF SERVICES

2. GENERAL REQUIREMENTS

2.1 GENERAL

2.2 DESIGN CRITERIA & GUIDELINES

2.3 SECURITY

2.4 COORDINATION

2.5 COMPUTER-AIDED DESIGN & DRAFTING (CADD)

2.6 SUBMITTALS

2.7 CLOSEOUT DOCUMENTATION

3. DELIVERIES OR PERFORMANCE

3.1 SCHEDULE FOR DELIVERABLES

4. SPECIAL TASK ORDER REQUIREMENTS

5. CONTRACT ADMINISTRATION ........................................................... ERROR! BOOKMARK NOT DEFINED.

6. APPENDIX A ………………………………………………………………………………………………………….

1. SCOPE OF WORK

1.1 Background

The Department of State (DOS) has requirements for the design of an interior intruder anti-climb fence with a lockable pedestrian gate to augment the NE section of the existing wall at U.S Embassy Lisbon, Portugal. This scope of work (SOW) identifies the specific requirements for the performance of the Architectural-Engineer (A/E) services required under this Task Order. The Designer will, in accordance with the terms and conditions set forth below, furnish all labor, management, facilities, supplies, equipment and material and all required services necessary for the performance of the work.

The Designer will provide the required services and furnish to the U.S. Government (USG) drawings, specifications and other data with supporting material developed during the period of service as described in the requirements below. During the execution of the work, the Designer will provide adequate professional supervision and quality control to assure the accuracy, quality, completeness, and progress of the work.

1.2 Notice to Proceed (NTP)

The USG Contracting Officer will provide the official NTP.

1.3 Project Scope

The project will consist of the design and development of construction documents for the construction of a new anti-climb fence, a new locking gate, and grounding (as required by relevant codes) in US Embassy Lisbon, Portugal meeting all DOS criteria. The Designer will work with OBO and aid the Design in obtaining host country and OBO approval for the proposed improvements based upon the agreed upon concepts. DOS considers the location of this project to be a highly atmospheric corrosive environment, and the fence shall be designed to be stainless-steel and any concrete or other engineering disciplines shall reflect the environmental rating.

1.4 Scope of Services

The scope of services includes, but is not limited to, the work required to fulfill the objectives of this task order. All deviation from the criteria contained herein must be approved by the Contracting Officers Representative COR before proceeding. The contract has the following phases:

Phase 1 – Project Start (Kick off meeting and site visit).

Phase 2 - Schematic Design (35% submission), development and approval Phase 3 – Construction Document (100% submission), development and approval Phase 4 – Permit Documents, securing of OBO and host country (if required) permits.

2. GENERAL REQUIREMENTS

2.1 General

Services and Submittals for the SOW will be in accordance with the requirements outlined in the Design Base Contract unless otherwise noted.

2.2 Design Criteria & Guidelines

The Designer will design the project in accordance with the standards and guidelines outlined below.

OBO Master Specifications, to include Anti-Climb Fence and Wall Details and OBO Guide Specifications for Decorative Metal Fences and Gates

OBO Stainless Steel Fencing specifications International Building Code (IBC) latest addition IBC-ICS 2006 Supplement (OBO) The Designer will coordinate their activities with the local building authorities and employ all local standards and codes that apply to this project as necessary.

Any code issues arising from the review of codes and standards will be brought to the attention of COR immediately.

Appendix A sitemap with required anti-climb fence location

2.3 Security

Security requirements will be in accordance with the Post Regional Security Office (RSO) requirements.

2.4 Coordination

Project Coordination will be achieved through Contracting Officer’s Representative (COR). All contractual agreements or changes affecting the SOW, Design Builder’s fee, or delivery of services must be approved by the contracting officer (CO) prior to implementation.

2.5 Computer-Aided Design & Drafting (CADD)

CADD standards will be in accordance with the requirements outlined in the OBO IBC-ICS.

2.6 Submittals

All submittals to OBO must be reviewed by the Designer or conformance to specified requirements prior to submittal. The Designer must take particular care to ensure that all design documents are coordinated and consistent. Authorized OBO comments on each submittal must be resolved prior to making the next submittal. Deficiencies, ambiguities, conflicts, and inconsistencies must be rectified prior to the submittal of documents. Any phase of the work found to be unsatisfactory, in the opinion of the COR, must be revised and resubmitted at the Design Builder’s expense prior to proceeding to the next phase of the work.

The design submittals shall be provided in the phases described below. In addition, provide design submittals to obtain permits as necessary. For standard format requirements, see OBO-ICS IBC.

OBO will check all submittals for compliance with the contract, including conformance to security classification requirements. All drawings, specifications, reports and catalogue cuts are to be submitted electronically via PROJNET, with the exception of the following hard copies which shall be submitted directly to the facilities manager, U.S. Embassy Lisbon, Portugal.

Schematic Design (35% Submission) This submission should be at least 35% complete. The following is required:

Architectural

• Plans @ 1: 100 (minimum)

Plans shall identify basic design to include identifying demolition and new work.

All security features should clearly be identified to include window, barrier and gate schedules.

• Site Plan

• Catalog Cuts (as required)

Structural

• Foundation Plans

• Section/Details

Construction Documents (100% Submission) Completion of Construction Documents including detailing and incorporation of review comments.

The following is required:

Architectural

• Plans @ 1: 100 (minimum)

• Sections and Details

• Site Plan

• Elevations

• Catalog Cuts (Finishes)

• Specifications

• Interior Catalog Cuts

Structural Report

• Foundation Plans

• Framing Plans

• Section/Details

• Schedule and Structural Notes

• Specifications

Permit Documents Incorporation of all comments and final review, coordination, and correction by Contractor. This submittal shall be submitted for OBO permitting. The OBO permit process may require further corrections to the documents.

Deliverables

35 % Submission:

• Drawings - half size prints- 2 copies

• Specifications –2 copies

• Catalog cuts/Miscellaneous documents – individual volumes –1 copies each volume

• All documents in electronic format – 1 CD

100 % Submission:

• Drawings - half size prints- 2 copies

• Specifications – 2 copies

• Catalog cuts/Miscellaneous documents – individual volumes – 1 copies each volume

• All documents in electronic format – 1 CD

Permit Submission:

• Drawings - half size prints- 2 copies

• Specifications – 2 copies

• All documents in electronic format – 1 CD

Design Coordination All submittal documents and documentation need to be fully coordinated and integrated prior to each submittal.

2.7 Closeout Documentation

Closeout documentation must be provided to the COR by the Design Builder on CD-ROM.

The Closeout Documentation will serve as the record copy of each deliverable and will be in a Portable Document Format (PDF) for all written documentation and for all drawing documentation.

The PDF documents will be indexed and fully searchable. The PDF documents will be printable and reflect the delivered hardcopy. Provide one PDF file containing all documents per Volume. Also provide all documents in their original software format. The format will be as follows:

o Word Processing – MS Word 2021 o Spreadsheet – MS Excel 2021 o Scheduling – Microsoft Project 2021 o Database – MS Access 2021 o CAD – AutoCAD 2021 (with all x-refs bound and all layering per OBO standards).

o Presentation – MS PowerPoint 2021 o Portable Documents – Adobe Acrobat 2020

3. DELIVERIES OR PERFORMANCE

3.1 Schedule for Deliverables

Complete all work within time specified below.

The following schedule of intermediate deliverable dates may be adjusted only by the COR to accommodate unforeseen events during the work. Please note that OBO uses the PROJNET for design review and A/E response and an online meeting for a total duration of 30 days (15 days in between phase 2 and 3 and 15 days between phase 3 and 4).

Deliverable Item Due Date

Phase 1 – Project Start (Kick off meeting and site visit) 5 Days Duration

Phase 2 - Schematic Design (development and approval) 20 calendar days after site visit.

Phase 3 – Construction Document (development and approval)

40 calendar days following approval of Schematic Design

Phase 4 – Permit Documents (Securing of OBO and Host country (if required) permits).

14 calendar days after approval of Construction Documents

4. SPECIAL TASK ORDER REQUIREMENTS

If no boundary or topographic survey information is provided by the USG then the Design Builder should contract with a local firm to provide it and deliver it with the Schematic Design, as part of this contract.

Appendix A

2.7 Closeout Documentation

4. SPECIAL TASK ORDER REQUIREMENTS