SOW - LEMAY CC_Conference_Room.pdf

Statement of Work

For

LeMay Center Headquarters

Commander’s Conference Room Repurpose

Maxwell AFB, AL

1.0 PURPOSE: The Curtis E LeMay Headquarters Commander’s conference room (bldg. 693, Rm 205) at Maxwell Air Force Base (AFB) is repurposing equipment from another location for the purpose of modernizing the existing Audio/Video equipment to support the growing demand for highly interactive briefings and situational awareness requirements.

Prior to project acceptance, the contractor shall ensure that all existing warranties will not be voided with the completion of this requirement.

2.0 DESCRIPTION OF ITEMS: The following items are required for performance under this contract:

2.1 ITEMS TO BE ACCOMPLISHED: The items included in Attachment 1 (BOM) will be removed from Maxwell AFB, Gunter Annex, Bldg 832 and installed, configured, and tested at Maxwell AFB, Bldg 693, Rm 205. The following requirements need to be fulfilled and integrated into the current A/V System and

Networks.

2.1.1 Video Capability

2.1.1.1 Front LED display (approx. 120 in x 70 in.).

2.1.1.2 Duplicate video capability throughout room on existing screens.

2.1.1.3 Cameras for presentation and teleconferencing.

2.1.2 Audio Capability

2.1.2.1 Microphones (as needed for optimal coverage)

2.1.2.2 Speakers (as needed for optimal coverage)

2.1.3 Full control connections

2.1.3.1 Front of conference table

2.1.3.2 Back of conference table

2.1.3.3 Control desk at back of room.

2.1.4 Control panel for system

2.1.4.1 Must be able to control from table or podium (ex. 2 panels or 1 moveable).

2.1.5 System must be able to interface with NIPR and Commercial networks.

2.1.6 Install rack to house all related systems in room behind screen.

2.1.7 All cables and connectors as required for equipment integration.

2.1.8 Build any support structure to house screen in location.

2.1.9 Remove:

2.1.9.1 Glass from previous rear projection system

2.1.9.2 Projector shelf in ceiling above conference table

2.1.9.3 Any equipment that interferes with the install of the system

2.1.10 Programming, engineering, training, and testing associated with any installed equipment.

3.0 STANDARD WARRANTY: The contractor shall provide any Original Equipment

Manufacturer (OEM) standard commercial warranty applicable to the products being purchased at no additional cost to the Government.

3.1 Prior to project acceptance, the contractor shall provide the customer with all manufacturer warranties as needed for any component incorporated into this project such as equipment manuals, literature, CDs and DVDs and other documentation on all equipment and software.

3.2 Prior to project acceptance, the contractor shall provide written procedures, points of contact within company and required information for all warranty services prior to project acceptance. This information shall include written confirmation of the warranty period, phone numbers and contact information/procedures for technical support, troubleshooting assistance and replacement of faulty equipment and/or software.

4.0 GENERAL INFORMATION: Items must be brand new. Refurbished items are not authorized.

5.0 Contractor Notification Responsibilities: The contractor shall notify the contracting office within 30 days before on-base performance of the service. The notification shall include:

a. Name, address, and telephone number of contractor employees working on the contract.

b. The contract number and contracting agency.

c. The location(s) of service performance and future performance, if known.

d. The date service performance begins.

e. Any change to information previously provided under this paragraph.

6.0 Installation Access Requirements: As prescribed by the DAFFAR 5352.242-9000, Contractor access to Air Force installations, AFI 31-218, Motor Vehicle Traffic Supervision, and DoDM5200.08v3_AFMAN31-101v3, Installation Perimeter Access Control.

6.1 The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

6.2 The contractor shall submit a written request on company letterhead to the

Contracting Officer (CO) listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, and valid vehicle insurance certificate to obtain a vehicle pass.

6.3 During performance of the service, the contractor shall be responsible for obtaining the required identification for newly assigned personnel and for prompt return of credentials for any employee who no longer requires access to the work site.

6.4 Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

6.5 Failure to comply with these requirements may result in withholding of final payment.

6.6 Vehicle Inspections. All commercial vehicles will be directed to Gate 3 (Kelly St) or

Gate 4 (Congressman Dickenson for Gunter) for processing through the Commercial

Vehicle Inspection (CVI) Area, when operational. During non-duty hours and holidays, commercial vehicle inspections will be conducted at Gate 1 (Maxwell Blvd) or Gate 4 (Congressman Dickinson Drive) only. Inspection members will conduct thorough inspections of the interior and exterior of the vehicle for items prohibited from the installation such as explosive devices, weapons and ammunition, drugs, and open or closed alcohol containers.

6.7 REAL ID Act: All Maxwell Air Force Base and Gunter Annex visitors must present a REAL ID-compliant credential to be issued a pass.

6.7.1 REAL ID-compliant cards have a star marking ⭐️on the upper portion of the card. If the card does not have a star marking, it is not REAL ID-compliant and won’t be accepted as proof of identity to board commercial aircraft or access military installations like Maxwell or Gunter.

6.7.2 Those without a REAL ID-compliant driver’s license may also use a U.S.

passport or passport card, a Transportation Worker Identification Card (TWIC), a

Veteran Health Identification Card (VHIC), or a combination of the following documents to be issued a pass:

6.7.2.1 An original or certified true copy of a birth certificate with a raised seal

6.7.2.2 A social security card

6.7.2.3 A driver’s license issued by a state, territory, or the District of

Columbia that is not REAL ID-compliant.

6.7.3 All three documents must reflect the same name (or a documented former name through legal name change documents such as a court order, marriage certificate, or divorce decree).

6.7.4 More information about accessing Maxwell can be found here:

https://www.maxwell.af.mil/About-Us/Fact-

Sheets/Display/Article/4024201/base-access-information/ https://www.maxwell.af.mil/About-Us/Fact-Sheets/Display/Article/4024201/base-access-information/ https://www.maxwell.af.mil/About-Us/Fact-Sheets/Display/Article/4024201/base-access-information/

7.0 Controlled/Restricted Areas: If work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with DAFI 31-101, Integrated

Defense, and DoDM5200.02_DAFMAN 16-1405, Air Force Personnel Security Program.

7.1 If unescorted access is not authorized and the contractor requires access to controlled/restricted areas, they must be escorted by appropriately cleared government personnel at all times.

7.2 If work is required in a classified environment, the area must be sanitized, and the contractor will be escorted at all times by appropriately cleared government personnel.

8.0 Reporting Requirements: The contractor shall comply with DAFI 71-101, Volume-1, Criminal Investigations, and AFI 71-101, Volume-2, Protective Service Matters, requirements. Contractor personnel shall report to 42d Air Base Wing Information

Protection Office, any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, contractor personnel, resources, and classified or unclassified defense information. Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment and as required thereafter.

9.0 Traffic Laws: The contractor and their employees shall comply with base traffic regulations set forth in AFI 31-218, Motor Vehicle Traffic Supervision and

DoDM5200.08v3_AFMAN31-101v3, Installation Perimeter Access Control. Personnel in violation may be issued a Central Violations Bureau Form 1805 traffic ticket.

10.0 Random Installation Entry/Exit Checks: Entry/exit vehicle checks are conducted by order of the 42 ABW Commander. These checks are conducted for the purpose of safeguarding the base and protecting government property by discovering and seizing stolen property, classified information and contraband. Refusal to submit to an installation

(entry/exit) vehicle check may result in the loss of base driving privileges, revocation of base registration, or debarment action.

11.0 Cellular Phone Operation Policy: The use of cellular phones while operating a motorized vehicle is prohibited on Maxwell-Gunter. Although discouraged, drivers are authorized to use devices, i.e. ear bud or ear boom, which allows their cellular phone to be operated hands-free. The device must not cover both ears. This policy applies to everyone driving on Maxwell AFB and Gunter Annex. Personnel in violation may be issued a Central

Violations Bureau Form 1805 traffic ticket.

12.0 Wireless Electronic Devices: The contractor will not establish their own Information

Technology (IT) systems or networks (Local Area Networks [LAN], Wide Area Network

[WAN], Cellular phone/USB Modem as WAN, Wi-Fi as WAN, etc.), or camera system without the direct permission of the Program Manager and governing communications and responsible information systems office (42 CS).

13.0 Firearms and Ammunition: Transporting weapons or ammunition, concealed or otherwise, IS NOT permitted by any non-law enforcement personnel on Maxwell

AFB/Gunter Annex at any time regardless of state issued concealed weapons/LEOSA permits. Violations may result in criminal prosecution under applicable federal laws.

14.0 Illegal Weapons: The below weapons are considered illegal, unless specifically authorized by competent authority, and are prohibited on Maxwell AFB/Gunter Annex. Violations may result in criminal prosecution under applicable federal laws.

a. Switchblade knives or knives with any type of automatic blade release.

b. An incendiary/explosive weapon (e.g., grenades, flash bangs).

c. Fireworks

d. Homemade mortars, aka "tennis ball launchers" or similar devices.