Rev. 4/30/21

1.0 TITLE

Maintenance Service Support for Leica Stellaris 8 FLIM Confocal Microscope in the NCI CCR Microscopy Core

2.0 BACKGROUND

The CCR Microscopy Core currently operates one (1) Leica Stellaris 8 FLIM confocal microscope that requires service contract coverage. Technical support and local service is needed for both hardware and software support to ensure optimal operating performance and maximum user time on the instrument with minimal “down-time” for repairs and/or training. This is necessary as any microscope downtime has the potential to affect the research of hundreds of NCI scientists.

3.0 OBJECTIVES

The primary objective of this project is to provide maintenance and repair services for an existing Leica Stellaris 8 FLIM confocal microscope located in the CCR Microscopy Core of the NIH/NCI/CCR/LCBG used for fixed and live cell confocal and confocal imaging of cancer cells and tissues in 3D to further cancer research.

4.0 SCOPE

The Contractor shall provide all labor, materials and equipment necessary to maintain and repair one

(1) Leica Stellaris 8 FLIM confocal microscope (S/N: 8300000688) located in the CCR Microscopy Core in building 37, Room B114. This microscope is used by NCI researchers for live cell and confocal imaging of cancer cell lines and organoids. All repair services shall be performed on-site in accordance with the manufacturer's standard commercial maintenance practices, unless the vendors best judgement requires the instrument to be depot serviced.

4.1 TECHNICAL REQUIREMENTS

The Contractor shall perform one (1) preventative maintenance inspection (PMI) during the contract period. All labor and travel charges associated with any service visit will be included in the agreement. Service shall be performed by technically qualified factory trained personnel. Service shall consist of a thorough cleaning, calibration, adjustment, inspection, lubrication, and testing of all equipment in accordance with the manufacturer’s latest established service procedures. All covered replacement parts will be included in the agreement. In addition, all equipment shall be operationally tested through at least one (1) complete operating cycle at the end of the preventive maintenance inspection to assure optimum and efficient performance.

All maintenance services shall be performed in accordance with the manufacturer’s standard commercial maintenance practices. Scheduled and emergency inspections shall occur Monday through Friday during standard business hours (9AM-5PM) not including Contractor holidays.

The service agreement coverage will include:

• 9FU_LL_Stellaris_D scanhead

• 9PL_LAS_WLL8PP white light laser for Stellaris8

• 9PL_LAS_405nm Stellaris laser module

• Unlimited on-site repairs, including replacement for service parts, components, or modules necessary for repairs

• Prioritized on-site response time for remedial services (critical repairs)

• Unlimited access to Leica OneCall Technical Support Center during standard working hours, with minimum 2-hour telephone call back from Leica OneCall

• Firmware and software updates when available (excluding software upgrades and

Windows upgrades)

• All services performed by factory-trained and certified Field Service Engineers wieh genuine Leica Microsystems parts to meet OEM specifications.

4.2 PERSONNEL QUALIFICATIONS

Personnel shall have a minimum of three (3) years training and experience in the servicing of the applicable instrument (instruments listed on section 3). All primary service personnel shall have at least one backup Field Service representative with at least the same level of expertise on the equipment covered by this contract.

4.3 SPECIAL ORDER REQUIREMENTS

5.0 TYPE OF ORDER

This is a Firm Fixed-Price Purchase Order.

6.0 PERIOD OF PERFORMANCE

The period of performance shall be for 12 months, 04/27/2026 to 04/26/2027.

7.0 PLACE OF PERFORMANCE

NIH, NCI, CCR, CCR Microscopy Core

37 Convent Drive

Building 37, Room B114

Bethesda, MD 20892

8.0 CONTRACTING OFFICERS REPRESENATIVE/TECHNICAL POINT OF CONTACT

All work delivered to the Contracting Officers Representative (COR) or Technical Point of Contact (TPOC) will be deemed to have been accepted upon written confirmation of acceptance by the COR/TPOC. The COR/TPOC’s approval or revision to the work delivered shall be within the general scope of work for the Purchase Order.

The following individual shall be the COR/TPOC for this task order:

Michael Kruhlak, Ph.D.

CCR Microscopy Core, Laboratory of Cancer Biology and Genetics, NCI, NIH Michael.Kruhlak@nih.gov 240-858-3342 37 Convent Drive, Building 37, Room B114

Bethesda, MD, 20892

Performance of work under this Purchase Order must be subject to the technical direction of the COR/TPOC identified above. The term "technical direction" includes direction to the Contractor that fills in details and otherwise serves to ensure that tasks outlined in this requirements document are accomplished satisfactorily. Technical direction must be within the scope of this requirements document.

The COR/TPOC does not have authority to issue technical direction that:

a. Constitutes a change of assignment or additional work outside of this requirements document

b. Constitutes a change as defined in the clause 52.212-4 (c) governing "Changes";

c. In any manner causes an increase or decrease in the contract price, or the time required for contract performance;

d. Changes any of the terms, conditions, or requirements of the contract;

e. Interferes with the Contractor's right to perform under the terms and conditions of the contract; or

f. Directs, supervises, or otherwise controls the actions of the Contractor's employees.

Technical direction may be oral or in writing. The COR/TPOC shall confirm oral direction in writing within five business days, with a copy to the Contracting Officer. The Contractor shall proceed promptly with performance resulting from the technical direction issued by the COR/TPOC. If, in the opinion of the Contractor, any direction of the COR/TPOC, or their designee, falls within the limitations in (b), above, the Contractor shall immediately notify the Contracting Officer no later than the beginning of the next Government business day.

Failure of the Contractor and the Contracting Officer to agree that technical direction is within the scope of the contract shall be subject to the terms of the clause 52.212-4 (d) titled "Disputes."

9.0 DELIVERABLES SCHEDULE

N/A

10.0 PAYMENT

Payment authorization requires submission and approval of invoices to the COR and NIH OFM, in accordance with the payment provisions/clauses listed in the contract.