SOW Lee County VAMC Roof Cleaning and Minor Repairs.docx

Statement of Work Lee County VA Medical Clinic Roof Cleaning and Repair A. General The Department of Veteran Affairs Bay Pines Healthcare System is seeking a contractor to provide roof cleaning, minor roof maintenance, and minor roof repair as identified in this Statement of Work (SOW). The project location is Lee County VA Medical Clinic, 2489 Diplomat Parkway East, Cape Coral, Florida 33909.

B. Scope of Work

1. The contractor shall provide all management, supervision, labor, materials, supplies, tools, labor, equipment and any other services necessary to complete the Cleaning and Minor Repairs of the existing 92,000 square feet roofing system at the Lee County VA Medical Clinic every 6 months/twice a year. The contract/purchase order is a five-year contract with cleaning and repair every 6 months/twice each year for five consecutive years.

Period of Performance:

*These dates are subject to change before award.

1. Perform a maintenance cleaning of the roof systems at Lee County VA Medical Clinic, addressing roof surfaces and components to eliminate growth and build-up affecting the appearance and maintenance of the installed roofing systems. Work to consist of but is not limited to the following: Cleaning and or pressure washing roofing systems at penetrations, metal flashings, metal copings, thresholds, gutters, pitch pans, metal counter flashings, and expansion joints.

1. Clean the roofing system with a cleaning agent that includes mildewcide to prevent biological growth.

1. At areas around drains and ponding water locations where existing coating is deteriorating, supply and install GAF TopCoat SB (solvent based) coating material after cleaning and preparing roof surface.

1. Repair all roof tears, delamination, deteriorated surfaces, and damaged flashing.

1. Provide photographic documentation of work performed in .pdf format no later than three workdays after completion.

1. Warranty: The contractor will provide a one (1) year warranty on labor, product, and parts that performed and provided by the Contractor.

C. Qualifications

1. Must possess valid GAF Master Select™ Roofing Contractor Certified.

1. Must possess valid GAF Certified Maintenance Professional Certified.

SITE VISIT:

Site Visit Walk through will take place prior to Solicitation Response Due Date. TBD

LOCATION OF WORK:

Lee County VA Medical Clinic, BLDG. 1, 2489 Diplomat Pkwy E, Cape Coral, FL 33909.

Point of contact is Michael D. Sterrett (239) 652-1800 ext. 20429

TOUR OF DUTY:

Work hours will be Monday through Saturday from 7:00 am to 5:00 pm. Work will not be performed on Federal Holidays. The Contractor shall schedule the work with the Contracting Officer Representative (COR) one week in advance.

The Federal Holidays are as follows:

PERIOD OF PERFORMANCE – All work to be completed every 6 months from the contract award date granted by the Contracting Officer. The work schedule will be confirmed prior to the award of the contract.

RECORDS MANAGEMENT OBLIGATIONS

A. Applicability This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists.

B. Definitions “Federal record” as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them.

The term Federal record: includes Lee County Health Care Center Healthcare System records. Does not include personal materials. Applies to records created, received, or maintained by Contractors pursuant to their Lee County Health Care Center contract may include deliverables and documentation associated with deliverables.

C. Requirements

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created while performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. Lee County Health Care Clinic System and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of Lee County Health Care Clinic Healthcare System or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to Lee County Health Care Clinic Healthcare System. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with need-to-know as described in the contract. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to Lee County Health Care Clinic control, or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the contract. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and Lee County Health Care Clinic guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with Lee County Health Care Clinic policy.

8. The Contractor shall not create or maintain any records containing any non-public Bay Pines VA Healthcare System information that are not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. The Bay Pines VA Healthcare System owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which Bay Pines VA Healthcare System shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

11. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take [Agency]-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

[Note: To the extent an agency requires contractors to complete records management training, the agency must provide the training to the contractor.] D. Flowdown of requirements to subcontractors

1. The Contractor shall incorporate the substance of this clause, its terms and requirements including this paragraph, in all subcontracts under this [contract vehicle], and require written subcontractor acknowledgment of same.

2. Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.