SOW_Language Conference Venue.pdf
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- Attached to
- LANGUAGE CONFERENCE VENUE FEB 1-3, 2024
- Solicitation number
- W911YP24R0002
About this file
This document outlines requirements for a language conference venue in February 2024. The U.S. Army National Guard Utah requires an indoor facility to host between 800-1000 personnel from February 1-3, 2024 for a professional conference. The venue must be climate controlled, ADA compliant, and have at least ten years of experience hosting similar events. It should be within walking distance of lodging and located near Department of the Army Utah Army National Guard. The related federal contract opportunity, solicitation number W911YP24R0002 from the Department of the Army Utah Army National Guard, seeks proposals for the language conference venue on the specified dates in 2024.
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| File | Type | Posted |
|---|---|---|
| QAs (as of 8-21-23)_Language Conference Venue.pdf |
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Text version
Support an indoor conference for between 800-1000 personnel 1-3 February 2024. Facility must be climate controlled, ADA compliant, and have ten years of experience hosting professional conferences.
Conference must be within walking distance (<.5 miles) of public transportation within the Salt Lake Valley/I-15
1 February 2024, Thursday 1600-2000 Registration/Check-In/Social Space to register attendees and for between 50-100 attendees to stand and mingle while waiting to register and post registration. Power within 50’ to connect computers/projectors. Two Registration Tables with 4 chairs.
2 February 2024, Friday 0700-1800 0700-1200: Space to register attendees Power within 50’ to connect computers. Two Registration Tables.
0700-1200: Plenary session (800-1000) attendees. If not room for 800, additional overflow rooms to accommodate additional attendees. Stage, Microphone, Projector.
1200-1400: Lunch/Networking 1400-1700: 6-8 breakout rooms with 50-100 person capacity. Each room will need a lectern, microphone, projector.
1700-1730: Back to grand room for closing event (Same room as plenary session).
3 February 2024, Saturday 0700-2300 0700-1200: Space to register attendees Power within 50’ to connect computers. Two Registration Tables.
0700-1600: Plenary Session (250-350) attendees 1000-1600: 6 breakout rooms 50-75 person capacity, tables and chairs to accommodate 50-75 1600-1700: Room to accommodate 250-350 attendees
AV Requirements: Each room shall be equipped with modern AV equipment capable of projecting the speakers voice throughout the entire room. Main room shall be capable of streaming the main stage to overflow rooms or to attendees joining the event virtually. Break out rooms do not need to broadcast to virtual attendees.
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