SOW Landscape Dayton Manor.pdf

STATEMENT OF WORK/SPECIFICATIONS

MDC Brooklyn – Dayton Manor

Landscaping Services

I. SPECIFICATIONS:

A. INTRODUCTION

The Federal Bureau of Prisons (FBOP), Metropolitan Detention Center- Dayton Manor located at 9325 Fort Hamilton Parkway in Brooklyn, NY intends to make a single award to a responsible entity that will provide all necessary equipment, labor, materials, and incidentals to perform landscaping services.

B. SCOPE OF WORK

The contractor is responsible to provide all equipment and labor to maintain all common area lawn and garden areas located along all roadways, sidewalks, interior turf to include the retaining wall areas on a weekly basis. All leaves and foreign debris will be removed from the site on a weekly basis. All shrubs are to be trimmed as necessary to keep a clean and tidy appearance. All walkways, driveways and edges of the building will be kept free of weeds. All flowerbeds will be cultivated as needed. To have a neat appearance a spring cleanup will be performed in April, to include seed, fertilizer and lime. Along the front of the building annual flowers shall be planted (hosta bare roots and impatients) and red mulch placed to cover all bed areas. Also, in late September, all areas will be power raked, followed by seed, fertilizer and lime. Each time chemicals are applied warning signs must be posted in the area, so residents know that chemicals have been applied to the area. The schedule of services is as follows:

• Weekly services (May 1, 2024 – September 30, 2024)

• Spring cleanup with seed, fertilizer, lime, flowers, and mulch (April 2024)

• Fall service with power rake, seed, fertilizer, and lime (late September 2024)

C. QUALITY ASSURANCE/INSTALLATION REQUIREMENTS

All requirements, environmental compliance, Life Safety, and Federal, State and Local codes and regulations will be considered during all phases of this contract.

Services and materials provided by the contractor will adhere to and shall be consistent with the most current industry standards.

It is the contractor’s responsibility to obtain permitting, should it be required. Copies of all permits must be submitted to the COR upon receipt from local agency.

D. UTILITIES

The FBOP will provide water, use of restrooms and minimal electricity service (120V) for small hand power tools including battery chargers. The contractor will provide all other equipment, supplies and materials needed to complete this project.

E. HOUSEKEEPING AND MATERIAL DISPOSAL

The contractor awarded the contract will be responsible to remove any cut grass, shrubs and other debris from the services off the premises.

F. SUBMITTALS & TRAINING

1. All security clearance paperwork/documentation shall be submitted to the COR a minimum of (14) working day prior to the start of work (see below).

2. Any deviations from this Statement of Work will be considered a Change Order Request and must be authorized through the institution’s Contracting Officer prior to the implementation of the requested change.

3. It is the Contractor’s responsibility to repair and/or replace any Government property damaged by contractors/subcontractors’ employees. Damage will be corrected and restored to previous condition at no cost to the Government.

10. It shall be the Contractor’s responsibility for obtaining all measurements and data requirements to comply with manufacturer’s installation recommendations. All installations must be in accordance with product manufacture’s recommendations.

II. CONTRACTOR SECURITY/WORKING REGULATIONS

A. Work Hours:

Work Hours for the contractor are 7:00 AM – 2:00 PM, Monday - Friday, excluding weekends and federal holidays. Any work required to be completed at any other time than noted above must be requested in writing to the COR five (5) working days prior to the start of the work.

C. Storage of Materials and Equipment:

The storage of any type of chemical is prohibited from being stored on the site.

D. Security Clearance/Contractor Badges:

The contractor shall provide the COR with all the necessary security clearance documents for all contractors and subcontractor employees accessing the work area. In the event a contractor or subcontractor employee cannot pass the security clearance process, it will be the contractor’s responsibility to provide another candidate. By law the BOP cannot, and will not, release any information to the contractor concerning the nature of why a contractors or subcontractor employee was not able to pass the security clearance process.

E. Safety and Personal Protective Equipment:

All contractors and employees shall have and wear the required personal protective equipment (PPE) always, as prescribed by industry standards while on the job site. It is the responsibility of the contractor to provide all PPE equipment. All ladders regardless of the size shall be stored and secured to a stationary fixture with a chain and lock in a predetermined area, in a way that they cannot be removed. If ladders are required, immediately consult with the COR to ensure that he or she can make timely notification to appropriate institution staff. All extension cords regardless of length shall be in good condition with no broken outer insulation and will be secured in a locked construction gang box.