SOW - Laboratory Testing Services for Aviation Fuel.docx

Scope of Work and Specifications for

Laboratory Testing Services for Aviation Fuel

Located at U.S. Coast Guard Base Elizabeth City, N.C.

July 2025

Commanding Officer United States Coast Guard Base Elizabeth City Facilities Engineering Department Elizabeth City, NC 27909

1) SCOPE: The Contractor must provide all supervision, labor, equipment, parts, and materials on order to provide complete laboratory testing services for aviation fuel in accordance with the specifications provided in this scope of work. The testing will consist of density, relative density, gravity of fluids, visual, flashpoint, ice inhibitor, and particulates. The major objective of the aviation fuel program is to deliver clean, dry, and correct fuel to aircraft. This scope of work describes the sampling and testing requirements for aviation fuel. The type of aviation fuel in use at USCG Base Elizabeth City is JP-5.

USCG Base Elizabeth City will be responsible for taking the samples and providing the samples to the laboratory. The laboratory will be responsible for analyzing the samples and providing the test results to USCG Base Elizabeth City.

2) GOVERNMENT FACILITIES AND UTILITIES:

a. Not Applicable

3) MATERIALS AND LOCATIONS:

a. The Contractor is required to comply with local VOC laws and regulations. All applicable Safety Data Sheets (SDS) shall be available upon request.

4) SCHEDULE OF WORK: Completion of work (testing) must be accomplished within 3 workdays from receiving the sample.

5) EXISTING CONDITIONS: The contractor must satisfy themself as to the existing conditions and the work to be performed.

6) LIABILITY OF CONTRACTOR: Any damage to government property caused by the contractor must be repaired or replaced by the contractor at no cost to the government. The contractor must not disconnect any service without approval from the COR.

7) INSPECTION AND ACCEPTANCE: The COR will accomplish inspection and acceptance of work.

8) LABOR LAWS: The Service Contract Act applies to the procurement.

9) SAFETY: The Contractor is wholly responsible for work site safety. The Contractor must implement a safety program that protects the lives and health of personnel in the construction area, prevents damage to property, and avoids work interruptions. To accomplish this end, the Contractor must provide appropriate safety barricades, signs, signal lights, etc. as well as complying with the requirements of all federal safety regulations as published by the Occupational Health and Safety Administration, 29 CFR 1910 (series), 29 CFR 1926 (series), State and Local safety laws, rules, and regulations.

10) GOVERNMENT FACILITIES AND REGULATIONS:

a. Not Applicable

11) CONTRACT TIMELINE: The Contractor must provide all required information and complete this contract within this time schedule, unless approved by the Contracting Officer. A workday is defined as any non-weekend or non-Federal Holiday.

a. Provide all required submittals to the Contracting Officer within 10 calendar days after contract award.

b. The USCG will have 7 calendar days to review the submittals and respond to the Contractor.

c. The work (testing) must be completed and notification of test results provided to USCG Base Elizabeth City within 3 workdays of receiving the sample.

d. The Contractor may notify the Contracting Officer of any long lead time equipment or materials and request a modified delivery date of the work.

12) SUBMITTALS: Once awarded, the following list of submittals must be submitted on the timeline indicated and define the specific minimum requirements for this contract. The submittal shall contain sufficient information that can be used to determine compliance of the material with these specifications and referenced specifications.

a. Laboratory Accreditation – As part of bid proposal

b. Capability Statement – As part of bid proposal

13) TECHNICAL REQUIREMENTS: The Contractor must provide all supervision, labor, equipment, parts, and materials to complete the work including:

a. Laboratory Testing Services for Aviation Fuel

i. The type of aviation fuel in use at USCG Base Elizabeth City is JP-5.

ii. USCG Base Elizabeth City will be responsible for taking the samples and providing the samples to the laboratory. The laboratory will be responsible for analyzing the samples and providing the test results to USCG Base Elizabeth City.

iii. All lab tests properties, listed below for aviation fuel (in accordance with MIL-STD-3004), are to be performed during lab testing. The laboratory facility must be certified to perform the following tests.

iv. Density, Relative Density, and API Gravity of Liquids

1. Testing must be performed in accordance with ASTM D4052 (Standard Test Method for Density, Relative Density, and API Gravity of Fluids by Digital Density Meter)

v. Visual (Clear and Bright)

1. Testing must be performed in accordance with ASTM D4176 (Standard Test Method for Free Water and Particulate Contamination in Distillate Fuels [Visual Inspection Procedures])

vi. Flashpoint

1. Testing must be performed in accordance with ASTM D93 (Standard Test Methods for Flashpoint by Pensky-Martens Closed Cup Tester)

vii. Fuel System Icing Inhibitor (FSII)

1. Testing must be performed in accordance with ASTM D5006 FSII (Standard Test Method for Measurement of Fuel System Icing Inhibitors [Ether Type] in Aviation Fuels)

viii. Particulates

1. Testing must be performed in accordance with ASTM D5452 (Standard Test Method for Particulate Contamination in Aviation Fuels by Laboratory Filtration)

ix. The laboratory must be capable of receiving and analyzing 3 samples per month. This is to be considered a monthly service. The total amount of samples per year will be 36.

x. The laboratory must be capable of receiving and analyzing emergency samples on an as-needed basis. These samples are not considered the monthly samples. Contractor must include a line item in bid proposal for pricing of samples analyzed on an emergency as-needed basis (e.g., $X per emergency sample). Requirements for emergency samples must be in accordance with those of the monthly samples listed in Section 13.

xi. The laboratory must be capable of providing test results within 3 workdays of receiving the samples.

1. Test results must be formally documented in a lab report and provided electronically to USCG Base Elizabeth City. The test results must be provided to the COR within 3 workdays.

xii. The laboratory facility must be located geographically within 75 miles of USCG Base Elizabeth City.

xiii. The laboratory facility shall be compliant with ISO 17025 certification.

xiv. All laboratory testing shall be in accordance with and meet the following standards at a minimum:

· ASTM D4057, Standard Practice for Manual Sampling of Petroleum and Petroleum Products

· MIL-STD-3004, Quality Assurance/Surveillance for Fuels, Lubricants and Related Products

· CGTO PG-85-00-170-G, Aviation Fuel Handling Procedures Process Guide

xv. Sample containers must be clear glass quart bottles for visual samples. Plastic, polyethylene, steel, or aluminum containers must not be used as sample containers. Samples for lab tests must be collected in the type of container required by the testing lab.

xvi. The Contractor shall schedule all work with the COR. The Contractor shall understand the importance to schedule and complete all work in a timely fashion.

xvii. The Contractor shall perform all work IAW all Federal, EPA, and OSHA laws and regulations.

14) FIGURES

a. Figure 1: Specification Requirements and Tolerance Limits

15) REFERENCE DOCUMENTS

a. CGTO PG-85-00-170-G, Aviation Fuel Handling Procedures Progress Guide dtd 22 March 2024

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Figure 1: Specification Requirements and Tolerance Limits

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