SOW-Lab Furniture Toxicology Lab.pdf

U.S Department of State (DOS)

Bureau of International Narcotics and Law Enforcement Affairs (INL)

U.S. Embassy – Tegucigalpa, Honduras

Laboratory Furniture for the Forensic Medicine Directorate Morgue in San Pedro Sula, Cortes, Honduras

SECTION 1

SOLICITATION CONSIDERATION

1.1 SYSTEM FOR AWARD MANAGEMENT

This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to FAR 4.1102 and other applicable regulations and guidelines. Information can be found at www.sam.gov.

1.2 TRADE AGREEMENTS ACT (19 U.S.C. 2512(A)) (TAA)

Pursuant to the Trade Agreements Act (19 U.S.C. 2512(a)) (TAA), Federal acquisitions of supplies may be made only from offerors that shall supply products of an eligible country under any of the free trade agreements entered pursuant to the TAA. An article is considered a product of a country only if it is wholly a product of that country or if it has been, substantially transformed, in that country into a new and different article of commerce with a name, character, or use distinct from that of the original article(s). Note that any item that is a discreet article as it is sold in commerce, regardless of its ultimate function or use, cannot be considered, substantially transformed, and based solely on its integration into IT or other systems

1.3 UNAUTHORIZED DISCLOSURE

The Contractor and its employees shall exercise the utmost discretion concerning all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract, which has not been made public, except in the necessary performance of their duties or upon written authorization of the Contracting Officer.

All documents and records (including photographs) generated during the performance of work under this contract shall be for the sole use and become the exclusive property of the U.S Government. Furthermore, no article, book, pamphlet, email, recording, broadcast, speech television appearance, film or photograph concerning any aspect of work performed under this contract shall be published or disseminated through any media without the prior written authorization of the Contracting Officer. These obligations do no cease upon the expiration or termination of this contract. The Contractor shall include the substance of this provision in all contracts of employment and in all subcontracts hereunder.

See FAR 3.104 for additional information.

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SECTION 2 (Instruction to Offerors)

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS/RESPONDENTS

SUBMISSION INFORMATION PERTAINING TO REQUEST FOR QUOTE

2.1 INFORMATION TO CONTRACTOR

Contractors are reminded that information furnished under this Request for Quote (RFQ) may be subject to disclosure under the Freedom of Information Act (FOIA). Therefore, all items that are confidential to business or that contain trade secrets or proprietary or personnel information shall be clearly marked.

Marking of items shall not necessarily preclude disclosure when Department of State (DOS) determines disclosure is warranted by FOIA. However, if such items are not marked, all information contained within the submitted documents shall be deemed releasable.

2.2 QUESTIONS CONCERNING THE REQUEST FOR PROPOSAL

Offerors are warned against contacting any INL personnel other than the Contracting Officer and Contract Specialist prior to award of the Contract resulting from this RFQ. If such a contact occurs and found to be prejudicial to competing vendors, the vendor making such a contact may be excluded from award consideration.

No information concerning this RFQ shall be provided in response to telephone calls. All such requests shall be submitted in writing to the Contracting Officer and Contract Specialist.

2.3 NOTICE OF SAM.GOV SYNOPSIS CLOSING DATE AND TIME

All offers shall be submitted to the designated Government Representative..

Any communications in reference to this RFQ shall cite the reference section title and page number, and directed to the following individuals:

Name: Courtney Getachew Title: Contract Specialist E-mail: getachewcw@state.gov

Name: Kelly L. Byers Title: Contracting Officer E-mail: Byerskl@state.gov

Name: Ada M. Sosa Title: Contracting Officer Representative E-mail: SOSAAX@state.gov mailto:getachewcw@state.gov mailto:Byerskl@state.gov

Item performed and/or delivered at the designated point(s) within the time specified. No exceptions or qualifications.

2.4 CONTRACTOR RELATIONSHIPS

The Department of State (DOS) encourages the use of subcontractors. In addition, the Department requires that any potential Organization Conflict of Interest be identified in the proposal to ensure proper firewalls established prior to award.

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SECTION 3

DESCRIPTION OF REQUIREMENTS

GENERAL

The Bureau of International Narcotics and Law Enforcement Affairs (INL) is an instrumental leader in the development of policies and programs to combat international narcotics and crime. INL programs support two of the Department of States' strategic goals: (1) to reduce the entry of illegal drugs into the United States; and (2) to minimize the impact of international crime on the United States and its citizens. One of the many ways to effectively meet these goals is to partner with allied governments both directly and indirectly to promote the modernization of and support the enforcement operations of their foreign criminal justice systems and law enforcement agencies.

In accordance with our Objective 1: The Regional Centers of Forensic Medicine (La Ceiba, Santa Rosa de Copan and San Pedro Sula) have the adequate facilities to perform their forensic examinations. Activity 1.1.1 Develop the adequate regional facilities to comply with basic forensic standards.

DESCRIPTION

The International Narcotics Affairs Section (INL - U.S. Embassy, Honduras) requires the purchase and one-time installation of Laboratory Furniture, as provided in the specifications attached.

The contractor shall provide furniture to supply the INL Honduras with the laboratory furniture items listed below and shall ensure to include a warranty/guarantee statement.

THE SCHEDULE

1. TYPE OF CONTRACT

This requirement will result in the award of a Firm Fixed Price (FFP) contract in accordance with the specifications in Section 3 of this Statement of Work (SOW). No additional sums will be payable due to any escalation in the cost of materials, equipment, or labor, or because of the Contractor’s failure to properly estimate or accurately predict the prices or difficulty of achieving the results required by this contract. Nor will the contract price be adjusted on account of fluctuations in the currency exchange rates. This purchase request is under NAICS 337211 Wood Office Furniture Manufacturing

2. EFFECTIVE PERIOD OF CONTRACT

This contract shall be effective on the date of the Contracting Officer's signature and shall remain in full force and effect until all furniture is received and accepted by the U.S. Government in accordance with the contract delivery schedule of up to forty (40) calendar days after from receipt of the award notification.

3. SUPPLIES AND PRICING

The Contractor shall provide to the U.S. Government the furniture in strict compliance with the specifications at the agreed upon firm fixed price. In the event of non-compliance with the specifications, the U.S. Government reserves the right to demand correction(s) or reject this requirement in its entirety. Additionally, the Contractor shall perform the pre-delivery inspection of the furniture and deliver them to the location set forth in Section 9, Place of Delivery, of this SOW.

The firm fixed price shall include the furniture, delivery, transportation and warranty certificates and any other documentation mandated by the destination country.

3.1 SPECIFICATIONS

Line Item

Description Quantity

Unit of Measurement

Linear Modular Laboratory Benches with Quartz Top (M-01)/ Mueble de Laboratorio Recto con Top de Cuarzo (M-01)

3 each

Melamine Storage Cabinet (E-1)/ Estante en Melamina (E-1)

2 each

Linear Modular Laboratory Benches with Quartz Top (M-02)/ Mueble de Laboratorio Recto con Top de Cuarzo (M-02) 1 each

Linear Modular Laboratory Benches with Quartz Top (M-03)/ Mueble de Laboratorio Recto con Top de Cuarzo (M-03) 4 each

Linear Modular Laboratory Benches with Quartz Top (M-04)/ Mueble de Laboratorio Recto con Top de Cuarzo (M-04) 1 each

Linear Modular Laboratory Benches with Quartz Top (M-05)/ Mueble de Laboratorio Recto con Top de Cuarzo (M-05)

2 each

Melamine Storage Cabinet (E-2)/ Estante en Melamina (E-2)

3 each

Reinforced table for equipment (H-01)/ mesa reforzada para un equipo especial (H-01)

1 each

Melamine Storage Cabinet (E-3)/ Estante en Melamina (E-3)

1 each

Black Ergonomic Laboratory Chair/Bancos ergonomicos negros de laboratorio 13 each

Shipping to San Pedro Sula, Cortes, Honduras

1 Lot 12 Installation on site 1 Lot

3.2 MEASUREMENTS & CAPACITY:

Line Item

Description Quantity Unit of Measurement

1 Linear Modular Laboratory Benches with Quartz Top (M-01)/ Mueble de Laboratorio Recto con Top de Cuarzo (M-01)

Measurements: 3.65x0.75x0.90m (LxWxH)

3 each

2 Melamine Storage Cabinet (E-1)/ Estante en Melamina Measurements: 1.50x0.50x2.10m (LxWxH)

2 each

3 Linear Modular Laboratory Benches with Quartz Top (M-02)/ Mueble de Laboratorio Recto con Top de Cuarzo (M-02)

Measurements: 3.13x0.75x0.90m(LxWxH)

1 each

4 Linear Modular Laboratory Benches with Quartz Top (M-03)/ Mueble de Laboratorio Recto con Top de Cuarzo (M-03)

Measurements: 2.43x0.75x0.90m(LxWxH)

4 each

5 Linear Modular Laboratory Benches with Quartz Top (M-04)/ Mueble de Laboratorio Recto con Top de Cuarzo (M-04)

Measurements: 1.61x0.75x0.90m(LxWxH)

1 each

6 Linear Modular Laboratory Benches with Quartz Top (M-05)/ Mueble de Laboratorio Recto con Top de Cuarzo (M-05)

Measurements: 1.77x075x0.90m(LxWxH)

2 each

7 Melamine Storage Cabinet (E-2)/ Estante en Melamina (E-2) Measurements: 1.33x0.50x2.10 (LxWxH)

3 each

8 Reinforced table for equipment (H-01)/ mesa reforzada para un equipo especial (H-01) Measurements: 0.90x0.90 (LxWxH)

1 each

9 Melamine Storage Cabinet (E-3)/ Estante en Melamina (E-3) Measurements: 1.20x0.50x2.10 (LxWxH)

1 each

10 Black Ergonomic Laboratory Chair/Bancos ergonomicos negros de laboratorio

13 each

11 Shipping to San Pedro Sula, Cortes, Honduras 1 lot 12 Installation on site 1 lot

3.3 SALIENT FEATURES

N/A

3.4 STANDARD SPECIFICATIONS ARE OUTLINED BELOW

Note: Plans of layout can be found in Annex A, page 13.

Line Item

Description Quantity Unit of Measurement

1 Linear Modular Laboratory Benches with Quartz Top (M-01)/ Mueble de Laboratorio Recto con Top de Cuarzo (M-01)

Measurements: 3.65x0.75x0.90m (LxWxH) Base Material: Melamine Base Color: White Top Material: Quartz Top Color: Dark Gray.

Base must include:

• Four (4) drawers with stainless steel handles.

• Cabinets with doors, interior modular shelves, and silver stainless steel handles.

3 each

2 Melamine Storage Cabinet (E-1)/ Estante en Melamina Measurements: 1.50x0.50x2.10m (LxWxH) Material: Melamine Color: Light Gray

a. Each unit includes four (4) Modular interior melamine shelves

b. Must include locks.

3 Linear Modular Laboratory Benches with Quartz Top (M-02)/ Mueble de Laboratorio Recto con Top de Cuarzo (M-02)

Measurements: 3.13x0.75x0.90m(LxWxH) Base Material: Melamine Base Color: White Top Material: Quartz Top Color: Dark Gray.

Base must include:

• Four (4)s drawers with stainless steel handles.

• Cabinets with doors, interior modular shelves, and

• Double Bowl Ceramic Sink with kitchen faucet

4 Linear Modular Laboratory Benches with Quartz Top (M-03)/ Mueble de Laboratorio Recto con Top de Cuarzo (M-03)

Measurements: 2.43x0.75x0.90m(LxWxH) Base Material: Melamine Base Color: White Top Material: Quartz Top Color: Dark Gray.

Base must include:

• Four (4)s drawers with stainless steel handles.

• Cabinets with doors, interior modular shelves, and silver stainless steel handles

4 each

5 Linear Modular Laboratory Benches with Quartz Top (M-04)/ Mueble de Laboratorio Recto con Top de Cuarzo (M-04)

Measurements: 1.61x0.75x0.90m(LxWxH) Base Material: Melamine Base Color: White Top Material: Quartz Top Color: Dark Gray.

Base must include:

• Four (4)s drawers with stainless steel handles.

• Cabinets with doors, interior modular shelves, and silver stainless steel handles

6 Linear Modular Laboratory Benches with Quartz Top (M-05)/ Mueble de Laboratorio Recto con Top de Cuarzo (M-05)

Measurements: 1.77x075x0.90m(LxWxH) Base Material: Melamine Base Color: White Top Material: Quartz Top Color: Dark Gray.

Base must include:

• Four (4)s drawers with stainless steel handles.

• Cabinets with doors, interior modular shelves, and

• Double Bowl Ceramic Sink with kitchen faucet.

7 Melamine Storage Cabinet (E-2)/ Estante en Melamina (E-2) Measurements: 1.33x0.50x2.10 (LxWxH) Material: Melamine Color: Light Gray

a. Each unit includes four (4)Modular interior

b. Must include locks.

3 each

8 Reinforced table for equipment/ mesa reforzada para un equipo especial (H-01) Measurements: 0.90x0.90 (LxWxH) Color: Light Gray Material: Metal Structure 2in thick, and High Pressure Laminate Top

9 Melamine Storage Cabinet (E-3)/ Estante en Melamina

(E-3) Measurements: 1.20x0.50x2.10 (LxWxH) Material: Melamine Color: Light Gray

a. Each unit includes four (4)Modular interior

b. Must include locks

10 Black Ergonomic Laboratory Chair/Bancos ergonomicos negros de laboratorio

13 each

11 Shipping to San Pedro Sula, Cortes, Honduras

Location: Morgue from the Forensic Medicine Directorate Toxicology Laboratory, 2nd Floor Blvd. Las Torres, Jardines del Valle, San Pedro Sula, Cortes, Honduras

1 lot

12 Installation on site

1. Once the furniture is on-site at the location, the vendor shall place and assemble all the furniture listed above according to the layout plan.

2. Vendor must ensure all furniture items included above are assembled and working properly.

3. Vendor must do a clean up and dispose of all packaging and debris.

1 lot

3.5 OPTIONAL EQUIPMENT REQUIRED:

- N/A

3.6 ADDITIONAL REQUIREMENTS

• Warranty - All warranty shall be fully described & specified in the respective Quotations

• Contract type shall be Firm Fixed-Price, including all direct costs, indirect cost, profit, taxes and other charges.

• Quotation Submission Requirements - The following must be included in the quotation:

• Pricing for items requested above, using Contractor quotation format, and detailed explanation of warranty coverage.

• Delivery availability time.

4. WARRANTY

In accordance with the Contractor’s proposal, the vendor’s offer should include one (1) year minimum warranty from delivery date for every item of furniture requested. It should cover any paint defects or deficiency that may occur during normal use, as well as defect and deficiencies on chairs, and Closing System and Rails..

A written warranty should be provided.

5. PREPARATION FOR DELIVERY

The furniture shall be clean, in new condition and must be in the normal operating ranges.

6. MARKING AND SUBMISSION OF DOCUMENTS

6.1 The office furniture for INL Honduras will be delivered to the following location:

Shipping Destination:

Morgue from the Forensic Medicine Directorate Blvd. Las Torres, Jardines del Valle, San Pedro Sula, Cortes, Honduras

Consignee:

U.S. Embassy - INL Marvin Alvarado /Ana Carcamo Blvd. Las Torres, Jardines del Valle, San Pedro Sula, Cortes, Honduras Attention: INL Office Honduras Email:CarcamoAG@state.gov

• Please package all items in accordance with BEST practice for domestic shipments.

• Attach a detailed packing list and a copy of the order to the exterior of the carton.

• All pallets and crates must be ISPM15 certified

• Cargo not following these instructions, will be refused. US Government will not be liable for re-delivery, re-consignment, re-stocking or re-shipping fees.

• Attach the MSDS for hazardous materials if applicable.

• Contractor must provide/file all required shipping/export declaration documentation

(including Dept. of Commerce Form 7525-V), including local handling fees prior to shipment. Even though this product will be donated to Government of Honduras, these forms should be submitted in advance declaring the value of goods/product entering country. All shipping docs, export declaration forms, export licenses (Contractor provided) & other delivery information shall be submitted in advance of shipment, to the INL Point of Contact (above). The Contractor, in performance of this requirement, shall be licensed by (and in compliance with) U.S. Transportation & Safety requirements. Shipping shall minimally include disconnection of batteries from electrical system, securing loose gear to prevent shifting during shipment, & securing all equipment to prevent movement & damage during shipment. Contractor must remove flammable liquids IAW ocean/overland transportation regulations & requirements.

7. DELIVERY SCHEDULE

All furniture shall be delivered to San Pedro Sula, Cortes Honduras, in up to forty (40) calendar days after from receipt of the award notification.

8. PLACE OF DELIVERY

The furniture will be delivered to the following address:

Morgue from the Forensic Medicine Directorate Blvd. Las Torres, Jardines del Valle, San Pedro Sula, Cortes, Honduras

9. CUSTOMS CLEARANCE AND TAX EXEMPTIONS

The Contractor shall consolidate the entire shipment to prevent loss and misdirection. Any lost or damaged items during shipment shall be replaced by the contractor upon notification.

The U.S. Government will assist the Contractor in obtaining customs clearance and tax exemption certificates from the Government of Honduras in accordance with Section 7, Marking and Submission of Documents, of this contract. The contractor must include and arrange all local, port handling and other fees associated with delivery to the destination

9.1. EXPORT LICENSE

The Contractor shall comply with Sections 38-40 of the Arms Export Control Act (AECA) (22 U.S.C. 2778-2780) and the International Traffic in Arms Regulations (ITAR) (22 CFR Parts 120-

130) as required, for the prosecution of work under this contract at no additional cost to the Government. Failure to follow AECA and ITAR by date planned for commencement of contract performance as well as during the entire performance of work under this contract shall result in contract termination. Any penalties rendered to the Contractor, as a direct result of being found non-compliance with AECA and ITAR, will be the responsibility of the Contractor. For additional information on AECA and ITAR, see http://www.pmddtc.state.gov/.

The Contractor shall comply with license requirements of the Commerce Control List and any Export Administrative Regulations (EAR), which shall apply. Export Restrictions.

All Gen 3 and Gen 2+ night vision image intensifier tubes and devices as well as thermal sensors and devices are subject to United States export rules and regulations. Valid export licenses shall be issued by the U.S. Department of State, Directorate of Defense Trade Controls, in accordance with the International Traffic in Arms Regulation (ITAR), Title 22, Code of Federal Regulation 120- 130; or by the U.S. Department of Commerce in accordance with the Export Administration Regulations (EAR), 15 CFR Parts 730-774.

10. INSPECTION AND ACCEPTANCE

The inspection and acceptance of the office furniture shall be performed by the U.S. Government upon the installation in San Pedro Sula , Cortes, Honduras

11. ACQUISITION METHOD

The U.S. Government is conducting this acquisition as a Simplified Acquisition Procedure with Full and Open Competition.

11.1 AWARD TYPE:

The Government intends to award a Firm-Fixed-Price (FFP) Purchase Order for the requirements identified in this RFQ. The FFP price shall include all direct and indirect costs, profit, shipping/delivery charges, export requirements, insurance, and etc. The price will not be subject to adjustment after award.

BASIS OF AWARD

EVALUATION OF QUOTATIONS:

• Award will be made based on the Lowest Priced-Technically Acceptable (LPTA) quote that is responsive to the Request for Quote (RFQ) requirements

ADDITIONAL CONSIDERATIONS

1. AutoCAD document of the location can be provided upon request.

2. The Government reserves the right to reject a quotation that is technically unacceptable or unreasonably high in price.

2. The Government will determine acceptability by assessing the quoter's compliance with the terms of the RFQ.

3. The quoter must be able to demonstrate that it has the necessary resources to provide on-time delivery as well as a high level of quality for the requested items.

QUOTATION MUST INCLUDE THE FOLLOWING

1. PRICE: unit and extended prices, inclusive of delivery charges.

2. DELIVERY DATE: Office Furniture delivered to Government by TBD .

3. DESCRIPTION: Description/nomenclature of the item being quoted; product literature may be provided. Quotation must demonstrate compliance with all required features. Also include description of warranty terms.

4. Data Universal Numbering System (DUNS) AND Central Contractor Registration (CCR): DUNS number and statement that the quoter is registered in Central Contractor Registration (CCR)/System for Award Management (SAM).

5. CERTIFICATIONS: Completed certifications (FAR 52.212-3) or statement that the certifications are included already at the ORCA web site (https://orca.bpn.gov/).

6. PAST PERFORMANCE: A list of contracts within the last two (2) years for the provision of Furniture. The list shall include contact information (name, organization, email, and phone) and limited to no more than five (5) references.

https://orca.bpn.gov/

Annex A

1. Layout Plans of the Lab Furniture: