SOW-Kotzebue Janitorial 2024.pdf

Kotzebue Flight Service Station and Tech Ops Building #301

Janitorial Services

Work Specifications and Standards

All work described herein shall be done in accordance with the following specifications and standards. All work must be accomplished once a week on Tuesday between 6:00 pm and 10:00 pm except by mutual agreement between the contractor and the contracting officer's representative (COR). All Janitorial employees must be identified to the contracting officer's representative (COR) before work is performed in and around FAA facilities. Inability to perform janitorial services due to: lack of janitorial staff, transportation or other circumstances must be reported to the contracting officer's representative (COR).

The contractor is to provide all cleaning supplies and expendable equipment such as brooms, mops, dust clothes, toilet seat covers, toilet paper, paper towels, trash bags, and hand soap. The contractor is to provide a commercial or industrial grade vacuum cleaner with a rotating brush attachment, and a carpet shampooer or other required equipment.

Contractor must provide the Contracting Officer's representative a yearlong calendar schedule of the specific dates or days when weekly, monthly, quarterly, and semi‐annual cleaning tasks are scheduled to be performed.

A. Once weekly.

1. Item: Floors, uncarpeted (to include stairwells and landings)

Specifications: After vacuuming or sweeping floors, mop with a detergent solution. Remove all spots, stains, marks and streaks with an appropriate cleaning agent for floors, baseboards, doorjambs, cabinets, and furniture legs.

Standard: A properly mopped and cleaned floor is free of all deposits, stains, streaks, film, brush marks, and odors.

2. Item: Floors, carpeted (to include stairwells and landings).

Specifications: Vacuum carpeting with attachment and inspect for spots. When spots appear, remove with an appropriate spot removing it with a commercial or industrial grade vacuum cleaner with a rotating brush solution using manufacturer's recommended techniques.

Standard: A properly spot‐cleaned vacuumed rug or carpet is free of all stains, matted areas and cleaning marks, has a uniformly bright appearance and is odor free.

3. Item: Restrooms

Specifications: Damp wipe all wash basins, faucets, dispensers, plumbing fixtures, tops and bottoms of toilet seats, pipes, walls in the immediate area of washbasins with a solution of water, detergent, odor counteractant, and germicide. Spot clean toilet enclosure doors and partitions with the same type of cleaning solution. Pour a quantity of the solution into each toilet bowl and urinal and clean with a bowl brush. Remove stubborn stains in washbasins with chlorinated powder and remove lime deposits, rust, or other stains from toilet bowls and urinals with an acid‐type cleaner. Damp wipe all cleaned surfaces with clean water and wipe dry with a clean cloth. Clean mirrors with a commercial glass cleaner and polish with a lint‐free cloth. Clean mirrors with a commercial glass cleaner and polish with a lint‐free cloth. Fill all soap, paper towel, and toilet paper dispensers and insure proper working operation. Empty all waste containers. Vacuum floors and mop with a solution of water, detergent, odor counteractant, and germicide.

Standard: A properly cleaned restroom is free of all stains, streaks, deposits, and odor.

4. Item: Waste receptacles

Specifications: Empty all waste containers into contractor furnished plastic bags and wipe receptacles inside and out as necessary. Waste receptacles that have been lined with a plastic bag are not required to be wiped provided that no leakage has occurred. Plastic liners are to be changed when stained or soiled.

Standard: A properly cleaned waste receptacle is free of all waste residue.

5. Item: Dusting

Specifications: Dust all cabinets, table consoles, and wall‐mounted appurtenances. Remove all spots and stains with a damp cloth. Equipment such as radios and electronic equipment, sitting or stored on shelves and tables, is not to be dusted, moved or handled. Remove all spots and stains with a damp cloth. Equipment such as radios and electronic equipment, sitting or stored on shelves and tables, is not to be dusted, moved or handled.

Standard: A properly cleaned and dusted surface is free of all spots, stains, dust, lint and cobwebs.

6. Item: Drinking fountains, kitchen area/sink

Specifications: Damp wipe all drinking fountains, kitchen area surfaces, kitchen sink with a solution of water, detergent, odor counteractant, and germicide. Use a chlorinated powder to remove stubborn stains. Damp wipe all cleaned surfaces with clean water and wipe dry with a clean cloth. Polish exterior and hardware with a lint‐free cloth.

Standard: A properly cleaned drinking fountain, kitchen area/sink, is free of all fingerprints, smudges, streaks, stains, film and odors.

7. Item: Entrance Mats.

Specifications: Vacuum mats in front and side entrances.

Standard: A properly cleaned mat is free of ice, snow, dirt and mud.

8. Item: Windows inside – FLIGHT SERVICE STATION OPERATIONS AREA

Specifications: Wash all windows with an appropriate window cleaning solution. Wipe away all spillage, drippings, and stains immediately with a damp cloth.

A properly washed window is free of all streaks, smudges, and film.

9. Item: Janitor closet

Specifications: Damp wipe all washbasins, faucets, pipes, and walls in the immediate area of the washbasins with a solution of water, detergent, odor counteractant, and germicide. Use a chlorinated powder to remove stubborn stains, damp wipe all cleaned surfaces with clean water and wipe dry with a clean cloth.

Vacuum floors and mop with a solution of water, detergent, odor counteractant, and germicide. Store supplies in a neat and orderly manner, and in accordance with FAA Fire Safety Inspection program.

Standard: A properly cleaned janitor's closet is free of all stains, streaks, smudges, deposits, odors, and debris, and has an orderly appearance.

B. Monthly (to be performed the second week of the month).

1. Item: Windows, outside (Flight Service Station Operations areas)

Specifications: Wash all windows with an appropriate window cleaning solution. Wipe away all spillage, drippings, and stains immediately with a damp cloth. When temperatures are below 30 degrees F, add an appropriate alcohol or chemical to the solution to prevent freezing.

Standard: A properly washed window is free of all fingerprints, streaks, and film.

2. Plastic‐view Window shades (Flight Service Station Operations areas)

Specifications: To prevent "cake" buildup and loss of transparency, the entire shade (both sides) should be dusted at least once a month. Dusting should be done using a soft cloth dampened with a cleaning liquid.

Standard: A properly cleaned window shade is free of dust, lint, streaks, and smudges.

C. Semi ‐Annual (to be performed during the first week of February and August)

1. Item: Floors, uncarpeted, waxing (to include stairwells, and landings).

Specifications: Strip all old wax from tiled floors using an appropriate industrial grade wax remover and a brush or steel wool agitation. Remove all marks and stains with an appropriate cleansing agent. Rinse with clean water to remove all wax deposits. Wax with an appropriate non‐skid wax using the manufacturers recommended techniques. Buff to a uniform gloss. Remove all wax deposits from furniture legs, cabinets, baseboards, and doorjambs. The time for accomplishment will be agreed upon between the contractor and the contracting officer's representative.

Standard: A properly cleaned, waxed, and buffed floor is free of all marks, stains, streaks, and wax‐buildup and has a uniformly bright appearance.

2. Item: Carpet cleaning (to include stairwells and landings).

Specifications: After vacuuming, shampoo the carpeting with an industrial grade, foam rug cleaner, using manufacturer's recommended techniques. The time for accomplishment will be agreed upon between the contractor and the contracting officer's representative.

Standard: A properly shampooed carpet is free of all streaks, stains, odors, and matted areas, has a uniformly bright appearance, and is odor free.

3. Item: Walls, doors, and woodwork.

Specifications: Spot clean all walls, doors, and woodwork using an appropriate spot removing agent to remove all fingerprints, spots, stains, and smudges. Wipe away any stains, spillage, and dripping with damp cloth.

Standard: A properly cleaned wall, door, or woodwork is free of all fingerprints, spots, smudges, and stains.

4. Item: High cleaning

Specifications: Dust all pipes, vents, grilles, ledges, and light fixtures.

Standards: A properly cleaned pipe, vent, grille, ledge, and light fixture is free of all dust, grit, spots, lint, and cobwebs.

D. Annual (to be performed during the third week of July)

1. Windows, outside (Office areas) 2nd FLOOR Windows

Specifications: Wash all windows with an appropriate window cleaning solution. Wipe away all spillage, drippings, and stains immediately with a damp cloth.

Standard: A properly washed window is free of all fingerprints, streaks, and film.

Kotzebue Transient Quarters

Cleaning Specifications

Air Traffic Specialist transient quarters. Unit# 417A. 4178, 417C, and 417D. Cleaning services are to be provided on a weekly basis, on a day of the week agreed upon by the Contractor and the Contracting Officer's Representative.

Technical Operations Crews transient quarters: Units # 808A, 808B, 808C and 808D. Cleaning services are to be provided on a weekly basis, on a day of the week agreed upon by the Contractor and the Contracting Officer's Representative.

The contractor is to provide all cleaning supplies and expendable equipment such as brooms, mops, dust clothes, toilet paper, paper towels and trash bags. The vacuum cleaner equipment shall be of an industrial or commercial grade with a rotating brush head attachment for vacuuming carpeting. The contractor is to provide all paper products needed in the transient quarters such as toilet paper, and paper towels.

The contractor shall inventory all linens, dispose of linens that are torn or stained, and notify the Contracting Officer's representative by phone call, e‐mail, fax, or letter of any replacement linens needed.

Weekly for all units.

A. Item: Floors. Carpeted

Specification: Vacuum carpeting with an industrial‐type vacuum with a rotating brush head attachment and inspect for spots. When spots appear, remove with an appropriate spot removing solution using manufacturer's recommended techniques.

Standard: A properly spot‐cleaned, vacuumed rug or carpet is free of all stains, matted areas, and cleaning marks, and has a uniformly bright appearance.

B. Item: Floors. Uncarpeted

Specification: Vacuum all tiled/linoleum floors with an industrial‐type vacuum cleaner or sweep. After vacuuming or sweeping, mop with a detergent solution.

Standard: A properly mopped and cleaned floor is free of all deposits, stains, streaks, film, and brush marks.

C. Item: Bathrooms

Specification: Clean bathroom by damp wiping washbasin and faucets and other exposed plumbing fixtures, top and bottom of toilet seat, walls in the immediate area of the washbasin. Clean shower/tub stall with a solution of water, detergent, odor counteractant, and germicide. Pour a quantity of the solution into the toilet bowl and clean with bowl brush. Remove stains in washbasin, toilet bowl, and shower/tub with a chlorinated powder and remove lime deposits, rust, and/or other stains with an acid‐type cleaner. Damp wipe all cleaned surfaces thoroughly with clean water and wipe dry with a clean cloth. Rinse treated areas thoroughly with clean water after each treatment. Clean all mirrors with a commercial glass cleaner and polish with a lint‐free cloth. Fill toilet dispenser with paper and soap tray with soap bar.

Sweep floor and mop with a solution of water, detergent, odor counteractant, and germicide. Remove soiled bath towels and mats and replace with clean towels and mats.

Standard: A properly cleaned bathroom is free of all streaks, stains, deposits, and odors.

D. Item: Waste Receptacles

Specification: Empty all waste from waste receptacles into contractor, furnished plastic bags and wipe receptacles inside and out, as necessary. Waste receptacles lined with a plastic bag need not be wiped provided no leakage has occurred.

Standard: A properly cleaned waste receptacle and plastic lining are free of all waste residue and odors.

E. Item: Kitchen Countertops

Specification: Wipe off all kitchen countertops. Remove all stains and spots with a damp cloth.

Standard: A properly cleaned surface is free of all spots, stains, and spills.

F. Item: Changing Beds

Specification: Remove all linens and remake bed with appropriate sized clean linen.

Standard: A properly made bed has smoothly tucked linen, with blankets and bedspread neatly covered on the bed.

G. Item: Laundry/Linens

Specification: Provide laundry service for all soiled linens, dish towels, bath towels, bedspreads, and bath mats, using washers and dryers provided by Government in each housing unit. Linens, bath towels, dish towels, bedspreads, and bath mats are not to be removed from the unit for off‐site cleaning. Performance of service should be done while conducting cleaning.

Standard: A proper laundry service will provide clean linens and towels at all times.

*'*NOTE: All torn, worn, ripped and otherwise non‐functional linens, towels, etc., shall be reported, specifying type of Item, size, and quantity needing replacement.

H. Item: Linen. Closet

Specification: Maintain a clean and orderly linen closet

Standard: A properly clean and orderly linen closet is free of ail dirt, grime, and cobwebs with linen neatly folded and stored on shelves.

I. Item: Cleaning Supply Storage Areas

Specification: Maintain a clean and orderly area.

Standard: A properly clean and orderly storage area is free of all dirt, grime, and cobwebs with all supplies stored on shelves. Brooms and vacuums should be stored securely, to prevent accidents.

J. Item: Floors/Cupboards/Government Equipment

Location: Arctic Entry

Specification: Vacuum all linoleum floors with an industrial‐type vacuum cleaner or sweep. After vacuuming or sweeping floors, mop with a solution of water, detergent, odor counteractant, and germicide.

Standard: A properly mopped and cleaned floor is free of all deposits, stains, streaks, film and brush marks.

K. Item: Furniture, Dusting and Vacuum

Specification: Dust all cabinets, tables, chairs, desks, radiators, windowsills, lamps and television sets, inside and out including lower surfaces. Remove all stains with a damp cloth. Vacuum all upholstered furniture, such as sofas and chairs, with vacuum attachment, including under all cushions.

Standard: A properly dusted surface is free of all spots, stains, dust, lint, and cobwebs. A properly vacuumed cloth/upholstered surface is free of all dirt, crumbs, and lint.

Semi‐Annual: To be performed in May and September.

A. Item: Walls and Cabinets Wood

Specification: Clean wood paneled walls and cabinets with an industrial‐grade wood panel cleaner and waxer using the manufacturer's recommended techniques.

Standard: A properly cleaned wood panel is @ of all fingerprints, spots, stains, streaks, smudges, and film; and has a uniformly bright appearance.

B. Item: High Cleaning

Specification: Dust all vents, grilles, tops of doors, and light fixtures with a treated cloth or vacuum attachment.

Remove any spots with a damp cloth. After dusting or vacuuming, wash vents and grilles with a detergent solution, rinse with a damp cloth and wipe dry with a clean cloth.

Standard: A properly dusted pipe, vent, grille, ledge, transom, or light fixture is free of all dust, grit, spots, lint, and cobwebs.

C. Item: Range Hood

Specification: Wipe surface of range hood with a grease cutting solution. Remove the filter and immerse in a bath of grease cutting cleaner. Damp wipe all cleaned surfaces with clear water and wipe dry with a clean cloth.

Replace filter to its original position.

Standard: A properly cleaned range hood and filter is free of all dust, grit, spots, lint, cobwebs, and film.

D. Item: Windows Inside and Outside

Specification: Wash all windows on the inside and outside. Wipe away spillage, drippings, and stains immediately with a damp cloth. When temperatures are below 30 degrees F, add an appropriate alcohol or chemical to the solution to prevent freezing.

Standard: A properly washed window is free of all dirt, grime, streaks, smudges, and film.

E. Item: Window Covering. Drapes. Shades and /or Blinds

Specification: Vacuum drapes using an industrial‐type vacuum with appropriate tool attached for vacuuming. Clean blinds and/or shades using a damp cloth with a detergent solution. Damp wipe all cleaned surfaces thoroughly with clean water and wipe with a dry cloth. Report draperies requiring dry cleaning.

Standard: A properly cleaned window covering is free of all streaks, stains, spots, deposits, and odors.

F. Item: Room: Kitchen Area. All Units

Specification: Vacuum refrigerator grille cover and cooling coils. After vacuuming, damp wipe grill and exterior of refrigerator and wipe dry with a clean cloth. Clean stove oven using oven cleaner to remove baked on grease and boiled over food residue. Clean cooking surface of the stove using a chlorinated powder, removing all food residue. Damp wipe top of range hood and wipe dry with a clean cloth.

Standard: A properly cleaned refrigerator and stove is free of all streaks, film, grease and smudges.