SOW (KGreview 5-7) - Mt Vernon GF Jib Crane and Hoist Installation 4-11-19~3.docx

ILLINOIS DEPARTMENT OF NATURAL RESOURCES

SMALL PURCHASE PROCUREMENT

SCOPE OF WORK & PROJECT REQUIREMENTS

Date: May 9, 2019 File# 5-19-089

LOCATION: Mount Vernon Game Farm Complex

PROJECT TITLE: Jib Crane & Hoist Installation

PROJECT NARRATIVE:

This project will provide and install a one (1) ton (2000 lbs.) Jib Crane with electric hoist in the maintenance shop at the Mount Vernon Game Farm Complex. The complex is located south of Mount Vernon, Illinois, at 13995 East Game Farm Road, in Jefferson County.

SCOPE OF WORK:

The contractor will provide all labor, equipment and materials needed to provide and install a foundationless, two thousand (2000) lb. Jib Crane, with electric hoist. The foundationless crane will be surface mounted on the existing concrete floor with mounting bolts per manufactures specifications. The crane must have a height under beam of ten (10) feet, and a span of ten (10) feet, distance from center pivot to end of span, the ability to rotate 360 degrees, including two rotation stops, have a push trolley hoist, dual speed, 6:1 via VFD (Variable Frequency Drive), single phase electric hoist with controls and a chain container. Included will be all floor leveling (mechanical grout), wiring, conduit and breaker needed to make the crane fully operational.

PROJECT OVERVIEW:

· All work and access shall be coordinated with the site superintendent and staff.

· Verify concrete thickness meets requirements set by manufacturer; as-built plans are available.

· Contractor shall verify location and distance for running electrical service to the crane.

· Bid shall include all shipping / delivery costs.

· Install crane per manufacturers specifications, including proper size and number of anchor bolts.

· Contractor shall provide and install floor leveling (mechanical grout) as needed to level crane base.

· Contractor shall wire electric hoist and provide all miscellaneous equipment as needed.

· Contractor shall install, adjust and set rotation stops.

· Contractor shall train site staff on operations.

· Clean-up all construction debris and haul off-site to an approved landfill.

ATTACHMENTS:

The following documents are included:

1) No attachments.

PROJECT SPECIFICATIONS & REQUIREMENTS:

Acceptable Manufacturers include the following which have undergone numerous safety testing and wear testing by Underwriters Laboratories (UL), Applied Research Laboratory (ARL) and many other nationally recognized testing laboratories. These manufacturers have also been recognized for quality construction and superior performance by consumer-based organizations such as Consumer Reports. [Bidders must be certified by the manufacturer to sell and / or install the equipment from the specified acceptable manufacturers listed below.]

“Or Equal” submissions will not be rejected because of minor differences in design, construction or features that do not affect the suitability of the product for its intended use. Burden of Proof that the product is equal is on the bidder.

A. Project Specifications:

1) 80% of the work shall be completed by the Contractor on this project. Pursuant to (30 ILCS 500/1-15.17) the Contractor is the person having a contract with the Illinois Department of Natural Resources.

2) Contractor shall verify all measurements prior to bidding, regarding building height, door height, electrical service and concrete thickness.

3) Contractor is responsible for locating and verifying the location of all utilities.

4) Contractor shall ensure work performed is an accordance with existing NEC codes and current trace practices, and in compliance with applicable state, city and county codes, including but not limited to NEPA, NFPA and OSHA.

Crane installation must meet all requirements specified by the manufacturer and verified by contractor:

· Existing concrete to be minimum 6” thick reinforced, 3000 psi

· Concrete in and around mounting site must be consistent and free of any cracks

· Anchors must have a minimum 4-3/4” embedment

· Anchor must have a minimum of two threads above nut after installation

· Spread mechanical grout under base plate as needed for plumbing of mast

· Contractor to provide anchors that meet or exceed manufacturer’s specifications

· Jib anchor bolts must be properly tightened / tensioned per specifications

Or approved equivalent manufacturer

B. Project Instructions and Notes:

1) Coordination of Work Activities:

All work activities and entry to the site must be coordinated with the site superintendent.

2) Deliverables and Staff Training:

Two (2) sets of operating and maintenance manual and start-up procedures shall be provided to DNR. DNR staff shall receive proper training and instruction on the operation and maintenance of all new equipment.

4) Contractor’s Licensing and/or Certifications:

Contractor shall be responsible for compliance with all applicable contractor and trades person licensing with the appropriate State agency.

5) Shop Drawings:

Submit for the approval of the DNR Project Architect/Engineer, shop drawings and product data for the following items:

a) Jib Crane

b) Anchor Bolts

c) Electric Hoist

C. Project Requirements:

In accordance with 820 ILCS 130/5, the contractor and sub-contractor(s) shall make and keep, for a period of 5 years from the date of the last payment made on or after January 1, 2014 (the effective date of Public Act 98-328) on a contract or subcontract for public works, records of all laborers, mechanics, and other workers employed by them on the project.

No later than the 15th day of each calendar month, the contractor shall file a certified payroll for the immediately preceding month with the Department of Natural Resources.

5) Small Business Set-Aside The contractor awarded the bid must be registered as a small business, as required by the Small Business Set-Aside program. (For complete requirements, to become registered, or certify your business in the Small Business Set-Aside Program, visit http://www.sell2.illinois.gov/sbsp/set_aside.htm. Or contact the Department of Central Management Services’ small business coordinator at 1-866-455-2897.)

6) Apprenticeship-in-Training When applicable, the contractor and all subcontractors must be participants in apprenticeship and training programs that are both approved by and registered with the U.S. Department of Labor’s Bureau of Apprenticeship and Training. The program(s) must be in the same trade(s) in which the contractor or subcontractor performs work. For information on how to participate in or set up a program, contractors may call the U.S. Department of Labor at 312/596-5508 or visit their website http://www.doleta.gov/oa/ .

9) Performance Bond/Labor and Material Payment Bond Pursuant to the Public Construction Bond Act (30 ILCS 550/), a performance bond and a labor and material payment bond covering the faithful performance of the contract and the payment of all obligations arising thereunder, shall be required if the project cost exceeds $50,000. Each bond shall be in the full amount of the contract. The bond must be from a surety licensed to do business within the State of Illinois and acceptable to IDNR.

10) Minority Contractor Opportunity Initiative The State requires a fee of $15 to cover Expenses related to the administration of the Minority Contractor Opportunity Initiative. Any Vendor awarded a contract under Section 20-10, 20-15, 20-25 or 20-30 of the Illinois Procurement Code (30 ILCS 500) of $1000 or more is required to pay a fee of $15. The Comptroller shall deduct the fee from the first check issued to the Vendor under the contract and deposit the fee in the Comptroller’s Administrative Fund.

11) Permits and Licenses Permits and licenses necessary for the execution of the work shall be secured and paid for by the Contractor.

12) Utilities Before starting excavation, establish location and extent of underground utilities occurring in the work area. Contractor shall contact Joint Utility Locating Information for Excavators (J.U.L.I.E.) 800-892-0123.

13) Highway Permits The Contractor is responsible for contacting the appropriate County Superintendent(s) of Highways and/or other appropriate local officials concerning the proposed work activities on the project as they may relate to use of the County and local road system. Coordination of any activities of concern to the County or Township shall be the responsibility of the Contractor. Special attention shall be given to load limits and seasonal restrictions.

14) New Products Unless otherwise specifically provided in the contract documents, all materials, equipment and products incorporated in the work under the contract shall be new and of a suitable grade for the purpose intended.

16) Specified Materials Bids shall be based on providing all products exactly as required by the project specifications. Contractor may select from the list of acceptable manufacturers, offer an “equal” product and provide proof of its capabilities to meet the project specifications or, for products specified only by reference or performance standards, select any product which meets or exceeds the specified standards, by any manufacturer, subject to the approval of DNR.

17) Final Cleaning Contractor shall clean-up all work related debris and construction materials and properly dispose off-site. The Contractor shall repair and otherwise make good any damage caused by the work and leave the premises in the equivalent of the original condition.

18) Warranties The Contractor warrants that all work provided under the contract will be in conformance with the contract and free from defects in workmanship, materials, and equipment for a period of one year from the goods acceptance date. See Section B. Project Instructions and Notes, for any extended warranties that may apply.

19) Change Orders Change orders must be determined by DNR to be germane to the original contract and that the price is fair and reasonable. When changes in or modifications to the work become necessary, the Contractor shall submit an itemized proposal for the work and shall include appropriate documentation to support the cost for the labor, material and equipment.

20) Inducement Resolution All or a portion of this project may be paid or reimbursed from the proceeds of tax-exempt bonds subsequently issued by the State.

21) Payment Payments, including late payment charges, will be paid in accord with the State Prompt Payment Act and rules when applicable, 30 ILCS 540/; 74 III. Adm. Code 900. This shall be the Contractor’s sole remedy for late payments by the State. Payment terms contained in Contractor’s invoice(s) shall have no force or effect.

22) Contract Award Contract award will be made to the lowest, responsible, responsive The Department of Natural Resources reserves the right to reject any or all bids.

24) Bid Submittal Bids may be submitted electronically on BidBuy or by submitting the attached Bid Form to DNR.ENGBID@illinois.gov

26) Questions

ALL QUESTIONS PERTAINING TO THE SCOPE OF WORK OR THE BIDBUY PROCEDURES, MUST

BE DIRECTED TO DNR.ENGBID@illinois.gov ALL QUESTIONS SHOULD BE SUBMITTED IN WRITING.

27) Project Contacts: The following individuals are listed as project contacts during the construction phase. The Bidder may not communicate directly with any of these individuals during the bidding process. All communication during the bidding phase must be through the DNR.ENGBID@illinois.gov email address.