SOW-JSIS_VIS_Imager_20211013-Final Draft.pdf

PHANTOM VEO 440S MONOCHROME

EQUIPMENT SPECIFICATION

FOR

JSIS FOC HIGH SPEED VISIBLE IMAGER

ARNOLD ENGINEERING DEVELOPMENT COMPLEX

ARNOLD AIR FORCE BASE, TN 37389-9998

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Table of Contents | Page 1

TABLE OF CONTENTS

1 SCOPE

2 APPLICABLE DOCUMENTS

2.1 Government Documents

2.2 Non-Government Documents

3 REQUIREMENTS

3.1 Detector Characteristics

3.2 Sensor Electronics

3.3 Performance

3.4 Optical

3.5 General

3.6 Instrument Software Control Interface

4 SUBMITTALS SUMMARY

4.1 Operation and Maintenance Manuals

4.2 Warranties

4.3 Specification Sheet

5 VERIFICATION

5.1 Vendor Testing

5.2 Government Testing

6 PACKAGING

6.1 Preparation for Delivery:

7 NOTES (NOT USED)

APPENDIX A TECHNICAL SUMMARY

APPENDIX B: SUBMITTAL PROCEDURE

1 GENERAL

1.1 Description of Requirements

1.2 Submittal Procedure

1.3 Specific Submittal Description and Requirements:

1 SCOPE

This specification defines the Government’s requirements for a minimum of two (2) and up to eighteen

(18) High Speed Visible wavelength band Imaging Systems (HSVI). These instruments will form a part of a complete multi-spectral imaging system known as the Joint Standard Instrumentation Suite (JSIS).

JSIS includes ultraviolet through infrared imagers, radiometers, spectrometers, and other supporting equipment. As part of the JSIS concept of operations, these instruments must be installed on open-air tripods in remote unmanned locations (not pristine laboratory conditions), operated remotely over wired or wireless networks, and reliably produce data that is time synchronized with the other disparate JSIS instrumentation systems. The requirements addressed below arise from this concept of operations.

A table summarizing the instrument technical requirements is provide in Appendix A.

2 APPLICABLE DOCUMENTS

2.1 Government Documents

2.1.1 The Arnold Engineering Development Center/ Advanced Missile Signature Center "Standard

Archive Format," Version 6.0, Revised: 2001 August 09.

Available at: https://media.defense.gov/2017/Jul/05/2001773313/-1/-1/1/AFD-170705-705-

005.PDF.

2.2 Non-Government Documents

2.2.1 National Electrical Manufacturers Association (NEMA) Enclosure Types Document.

Available at: https://www.nemaenclosures.com/enclosure-ratings/nema-rated-enclosures.html.

3 REQUIREMENTS

Provide a HSVI instruments to meet the spectral response requirements from 380nm to 1000nm wavelength spectral region. These HSVI will be operated by the Government to obtain scene counts directly proportional to the scene radiance (W/m2/sr).

3.1 Instrument Characteristics

3.1.1 Spectral Coverage: The spectral HSVI system shall be monochrome and shall have a smooth spectral response within 380 nm to 1000 nm. The imager shall have the ability to mount bandpass optical filters, either internally or externally to the imager, of standard commercial-off-the-shelf

(COTS) sizes (imager shall have capability to accommodate optical filters and operate at a minimum of 575-625 nm and 762.5-790 nm spectral range. The Government will provide the 575-

625 nm and 762.5-790 nm bandpass filters.)

3.1.2 Detector Array: The HSVI will consist of 10 µm pixel size with detector electronics providing a minimum of 12-bit digital output. The sensor shall utilize a global shutter integration. The

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https://media.defense.gov/2017/Jul/05/2001773313/-1/-1/1/AFD-170705-705-005.PDF https://media.defense.gov/2017/Jul/05/2001773313/-1/-1/1/AFD-170705-705-005.PDF https://www.nemaenclosures.com/enclosure-ratings/nema-rated-enclosures.html integration time shall be independent of the frame rate and shall be adjustable to 10 microseconds.

3.1.3 Geometric Fill Factor: The active pixel area to total pixel area shall be at least 70%.

3.1.4 Detector Resolution: The FPA of the imaging system shall have a minimum of 1920 horizontal by

1080 vertical detector pixels.

3.1.5 Frame Rate: The imaging system shall have a frame rate of greater than or equal to 2000 frames/sec from the full resolution FPA. Data from the array shall be acquired as a snap-shot.

3.1.6 Frame Record Length: The imaging system shall be capable of recording full FPA at maximum frame rate, as defined in Sections 3.1.4 and 3.1.5, respectively, for at least 15 seconds. Recordings as short as 2 seconds shall be supported.

3.1.7 Dynamic Range: Single frame dynamic range shall be at least 55 dB. Dynamic range is defined as the ratio of the light level at which saturation occurs to the minimum measurable light level.

3.2 Sensor Electronics

3.2.1 Time Stamp: The instrument’s internal clock shall provide for the ability to synchronize with an externally connected IRIG B AM time signal and encode each sample with a time stamp accurate within 1 ms or less.

3.2.2 Windowing: The instrument shall provide for windowing of the focal plane to enable higher frame rates at lower spatial coverage. Digitized pixel data shall be collected for every pixel in the windowed array.

3.2.3 Data Storage: The instrument shall provide the capability to record full rate, full bit-depth resolution binary data directly to memory on the sensor head and shall provide a capability for retrieving this data from the sensor head via Ethernet. The on-head memory can be volatile or non-volatile. If the memory is non-volatile, it shall be removable, use an industry-standard form factor and interface, and not require any proprietary media.

3.2.4 Analog/Digital Output: The instrument shall provide the capability to stream NTSC video or Serial

Digital Interface (SDI) output over BNC coax cable.

3.3 Performance

3.3.1 Bad Pixels: No more than 1% of all FPA pixels shall be bad; 99% shall be correctable and operable pixels with no adjacent bad pixels.

3.3.2 Radiometric Calibration and Accuracy: The purpose of these imagers is to measure the absolute radiance of the scene; therefore, the HSVI and acquisition system shall have the capability to operate in a mode that shall not apply any qualitative adjustments to the scene-measured counts.

Scene counts directly proportional to the scene radiance (W/m2/sr) shall be obtained from collected images (i.e. the “calibration curve”) and shall be capable of accuracy to within ±5% of source radiance within the two desired bands with unity-response bandpass filters installed. See

Table 1.

3.3.3 Radiometric Repeatability: Raw, uncorrected sensor counts (1-4096) shall be repeatable within

±2% of full-scale when presented with a source at the design radiance in the two desired bands.

See Table 1.

3.3.4 Radiometric Stability: Calibration stability is measured by pixel digital channel output vs. time for a constant input source radiance. Within the instrument ambient operational and wavelength range, each pixel of the focal plane array shall have a stability of +/-5% when presented with a source at the design radiance for long-term calibrations (two-week minimum between imager internal shutter-closed dark offset) in the two desired bands. See Table 1.

3.3.5 Radiometric Sensitivity: The imagers shall deliver a noise-equivalent radiance (NER) no greater than 0.85 and 1.8 W/m2/sr in each band when presented with a flux equal to the design radiance and under the following conditions: f/1.4 50 mm lens, 1.8 µs exposure, and a target solid angle of

2.5E-04 sr. See Table 1.

Table 1 - Required Radiances (W/m2/sr)

575-625 nm 762.5-790 nm

Design Radiance 85 180

Noise Equivalent Radiance

(while at Design Level)

0.85 1.8

3.4 Optical

3.4.1 Lens: The imager shall be compatible with lenses (Canon EOS compatible) with fixed focal lengths of 17 to 200 mm. A 50mm focal length fixed focal length lens, of equal or better performance to a Canon EOS L-series, shall be provided with the imager for the purpose of imager performance acceptance testing. The lens shall accept screw-in external filters.

3.4.2 The imager shall include a shutter internal to the instrument body for the purpose of manual and automatic non-uniformity corrections (NUCs).

3.5 General

3.5.1 Power Supply: The instrument power requirement shall be self-contained and external power accessory, if required, shall be supplied with each unit.

3.5.2 Operating Voltage: The instrument power requirements shall conform to 120VAC ± 10% at 60Hz

± 3 Hz with a maximum current of 5 amperes.

3.5.3 Electromagnetic Compatibility: The instrument shall be compliant with CE or FCC (Part15) regulations for emissions (Industrial equipment class), or equivalent.

3.5.4 Ambient Operating Environment: The instrument shall operable over the ambient temperature range from 10°F to 125°F and relative humidity range between 1 to 95% non-condensing.

3.5.5 Detector Array Cooling: If the detector array is electrically cooled, the imager shall reach operational temperature within 15min.

3.5.6 Instrument Housing: The instrument housing shall be rated at least IEC IP-51 (Ref 2.2.1) and shall not exceed a height and width of 60 cm, a depth of 50 cm, and weight of 13.5kg.

3.5.7 Instrument Mounting: The instrument shall have an integrated mounting capability.

3.5.8 Statement of Volatility: The instrument shall include a Statement of Volatility, or procedures to accomplish a complete and total instrument data memory wipe, such that no data history of previous data collects resides within the instrument or on software GUI license dongles, if required.

3.5.9 Instrument Interface: The instrument software control and data transmission shall have a

1000Base-T Ethernet computer interface (Ref. 3.6.2).

3.5.10 Instrument Commercial Availability: This instrument’s core functionality shall be based upon a commercially available product and modified, if necessary, to fully comply with the requirements of this specification. Candidate instruments shall emphasize field-service ruggedness, ease of operation and traceability to previous imaging products from the vendor.

3.6 Instrument Software Control Interface

3.6.1 Instrument Software Environment: The instrument system shall be supplied with a graphic based software to provide instrument status monitoring, instrument control, instrument data acquisition and data viewing. The software shall be compatible with existing Government computers running Microsoft Windows 10 for 64-bit operating system. The software shall not require licensing to a specific computer, or connection to the internet, and may be installed on multiple computers simultaneously.

3.6.2 The software shall communicate with the instrument via Ethernet.

3.6.3 The software shall recognize and indicate when the instrument is not connected, and continue running until connection with the instrument is first initiated and re-established.

3.6.4 Instrument Software Control: The software shall include the following functionality:

A. Display live data from instrument

B. Arm instrument to begin data acquisition immediately upon a trigger to start

C. Start instrument data acquisition from graphical user interface

D. Permit remote start instrument data acquisition via a software method, or hardware switch closure or TTL signal to the instrument head

E. Autonomously trigger, record data, recycle collection parameters, and re-enter into an ready state for another trigger

F. Disarm instrument from a ready state to acquire and record data

G. View recorded data in raw or engineering units

H. Be scriptable and provide full functionality when called from either Python or C executive script.

I. Record data at full sample rate with no dropped frames.

J. Clear/Reset instrument state

3.6.5 Instrument Data Viewer and Data Reduction: The instrument Data Viewer and Data Reduction software shall be capable of displaying captured data. Unadjusted, as measured output scene counts shall be available.

3.6.6 The software native data file format shall be documented so that the government can store the collected files into the Standard Archive Format (SAF, reference 2.1.1).

3.6.7 Instrument Status: An Application Program Interface (API), Software Development Kit (SDK), or similar function, software shall be provided that, concurrently with operation of the instruments software (reference section 3.6.1) allows the user to monitor (thru the instrument GUI and thru

GET and SET commands) instrument operational parameters.

3.6.7.1 The API, SDK, or similar function, shall allow the user to GET:

A. Instrument Connection Status

B. Connected Device ID

C. IRIG Sync Status

D. Instrument Internal Temperatures, if applicable

E. Current Instrument State

i. Not Connected

ii. Idle, awaiting command

iii. Armed, ready for acquisition

iv. Acquiring, capturing data

v. Writing, saving data to disk, if applicable

vi. Done, instrument acquisition and data transfer complete

3.6.7.2 The API, SDK, or similar function, shall allow the user to GET and SET

A. Output file destination folder

B. Record Duration, if applicable to instrument functionality

C. Output File Type, instrument native format or SAF

D. Output filename or, if applicable, the base filename to a series of incrementing output files generated by appending indexing numbers to the base filename for each subsequent data file to be generated

E. Integration Time and Integration Time Sequencing, if applicable

F. Sample Rate

G. Current Calibration Name (identifier/method), if applicable

3.6.8 Automatic Data Retrieval: The instrument software control GUI and API (or similar function) shall be capable of automatic retrieval of data captured directly to the onboard data storage device in the sensor’s head.

3.6.8.1 The software and API (or similar function) shall include the following user functionality:

A. Enable/Disable record to the onboard memory

B. Initiate on demand the download of previous recorded event

C. Initiate on demand the clearing of recorded data from the sensor head

D. Ability to retrieve a single and/or multiple frames from a series of frames stored on the sensor head’s data storage device

4 SUBMITTALS SUMMARY

Provide all submittals listed in Table 2 in accordance with Appendix B.

4.1 Operation and Maintenance Manuals

4.1.1 Submit instrument operation and maintenance manual(s) with each unit upon delivery.

Operational instructions shall cover the use of the instrument and instrument control software.

The maintenance manual shall include a list of recommended spare parts.

4.2 Warranties

4.2.1 Submit manufacturer’s written warranty prior to unit purchase for at least one-year coverage of the instruments parts and labor.

4.3 Specification Sheet

4.3.1 Submit a product data sheet verifying all instrument requirements will be met prior to purchase.

Table 2: Submittal List

No. Section Reference Submittal Description Due

1 4.1.1 Operation & Maintenance Manual Upon Unit Delivery

2 4.2.1 Warranty Prior to Unit Purchase

3 4.3.1 Specification Sheet Prior to Unit Purchase

4 5.1.2 Acceptance Test Plan 2 Weeks Prior to Acceptance Test

5 5.1.3 Acceptance Test Report Prior to Unit Shipment

5 VERIFICATION

5.1 Vendor Testing

5.1.1 The Vendor shall be responsible for the planning, execution, and reporting of acceptance testing for each unit delivered. Acceptance testing shall verify the Vendor compliance with the specification, and shall include, but not limited by, the following specifications:

A. Spectral coverage

B. Frame rate and frame record length

C. Timestamp accuracy

D. Radiometric calibration and accuracy

E. Radiometric repeatability and stability

F. Radiometric sensitivity – to include verification of compliance to the NER in Sec 3.3.5 by direct measurement with a QTH lamp or similar source

G. Instrument control software functionality

H. Application-level control and monitoring software examples.

5.1.2 The Vendor shall document the plan for each unit in an Acceptance Test Plan. The plan shall be provided to the Government two weeks before testing.

5.1.3 The Vendor shall document the results of each unit’s acceptance in a Test Report to be provided to the Government prior to shipment. Acceptance testing shall be conducted at the Vendor’s facilities. The Government reserves the right to attend Vendor verification testing.

5.2 Government Testing

5.2.1 Government acceptance testing may include verification of the Vendor testing and/or completion of verification not sufficiently addressed by Vendor testing.

6 PACKAGING

6.1 Preparation for Delivery:

Vendor shall provide all preservation, packaging, and packing to ensure safe delivery of each unit and related components to Arnold AFB, TN. Include manufacturer’s operating instructions in packaging.

7 NOTES (NOT USED)

Appendix A | Page 1

APPENDIX A COMPLIANCE TABLE

The complete wording used in the specification shall take precedence over the shortened wording used in the compliance table.

Requirement

Reference

Specification Compliance Comments

Instrument Characteristics

3.1.1 Spectral Coverage 380 – 1000nm monochrome (Yes/no)

3.1.2 Detector Array 10 micrometer pixel size, minimum 12-

bit snapshot output

3.1.3 Geometric Fill

Factor

>=70%

3.1.4 Detector

Resolution

≥ 1920x1080

3.1.5 Frame Rate >=2000 frames per second

3.1.6 Frame Record

Length

≥ 15 sec

3.1.7 Dynamic Range 55dB

Sensor Electronics

3.2.1 Time Stamp ≤ 1ms accuracy to IRIG B AM source

3.2.2 FPA Windowing FPA windowing to enable higher frame

rates

3.2.3 Data Storage full frame rate to onboard memory

3.2.4 Analog/Digital

Output capability to stream NTSC video or

Serial Digital Interface (SDI) output over BNC coax cable

Performance

3.3.1 Bad Pixels

(Uncorrectable)

The FPA number of bad

(uncorrectable) pixels shall be less than or equal to 1% of the total array

3.3.2 Radiometric

Calibration and

Accuracy

± 5% within the 575-625 nm and 762.5-

790 nm wavelength ranges

3.3.3 Radiometric

Repeatability

Repeatable within ± 2% of Full Scale.

See Table 1

Appendix A | Page 2

3.3.4 Radiometric

Stability

± 5% at design radiance. See Table 1

3.3.5 Radiometric

Sensitivity

NER as specified in Table 1

Optical

3.4.1 Lens Canon EOS compatible, accepts

screw-in external filters

3.4.2 Non-Uniformity

Correction include a shutter internal to the instrument body

General

3.5.1 Power Supply Self-contained

3.5.2 Operating Voltage 120VAC ± 10% at 60Hz ± 3 Hz with a

maximum current of 5 amperes.

3.5.3 Electromagnetic

Compatibility

CE and FCC (Part 15) compliant

3.5.4 Operating

Environment

15°F to 110°F at 1 to 95% relative humidity, non-condensing

3.5.5 Detector Cooling If required, electrically cooled, operable within 15min upon initial power

3.5.6 Instrument

Housing

IEC IP-51 rated, less than 60 × 60 × 50 cm (h × w × d) and 13.5 kg

3.5.7 Instrument

Mounting

The instrument shall have an integrated mounting capability

3.5.8 Statement of

Volatility

Statement of Volatility, or procedures to accomplish a complete and total instrument data memory wipe

3.5.9 Interface 1000Base-T

3.5.10 Instrument

Commercial Availability submit the history of previous vendor products using the same technology as what is being proposed

Instrument Software Control Interfaces

3.6.1 Instrument

Software Environment

Graphical User Interface (GUI) that provides instrument status monitoring, instrument control, instrument data acquisition and data viewing

3.6.1 Software

Operating System

Microsoft Windows 10 64-bit operating system compliant

3.6.2 Software

Communication communicate with the instrument using protocols and methods that either are industry standards or are provided along with full, detailed technical documentation

Appendix A | Page 3

3.6.3 Software

Instrument Requirements start up and run without requiring the instrument to be connected and shall be able to detect and indicate the presence or absence of a connection with the instrument

3.6.4A Instrument Software Control

Display Live Data

3.6.4B Instrument

Arm/Disarm instrument

3.6.4C Instrument

Start instrument data acquisition on-demand from the GUI or Application Programming Interface (API)

3.6.4D Instrument

Permit remote start instrument data acquisition via API and/or external signal

3.6.4E Instrument

Autonomously trigger, record data, recycle collection parameters, and re-enter into an ready state for another trigger

3.6.4F Instrument

Disarm instrument from a ready state to acquire and record data

3.6.5G Instrument

View recorded data in raw or engineering units

3.6.5H Instrument

Be scriptable and provide full functionality when used from either Python or C

3.6.5I Instrument

Be capable of recording data at full sample rate with no dropped samples/frames

3.6.5J Instrument

Clear/Reset instrument state

3.6.5 Instrument Data

Viewer

The provided software shall be capable of displaying data from previously recorded files.

3.6.6 Data File Format The software native data file format

shall be documented

3.6.7 Instrument Status An Application Program Interface

(API), Software Development Kit (SDK), or similar function, software shall be provided that, concurrently with operation of the instruments software (reference section 3.6.1) allows the user to monitor (thru the instrument GUI and thru GET and SET commands) instrument operational parameters

3.6.8 Automatic Data

Retrieval

The instrument software control GUI and API (or similar function) shall be capable of automatic retrieval of data

Verification

Appendix A | Page 4

5.1.1A Vendor Testing Spectral coverage

5.1.1B Vendor Testing Frame rate and frame record length

5.1.1C Vendor Testing Timestamp accuracy

5.1.1D Vendor Testing Radiometric calibration and accuracy

5.1.1E Vendor Testing Radiometric repeatability and stability

5.1.1F Vendor Testing Radiometric sensitivity

5.1.1G Vendor Testing Instrument control software functionality

5.1.1H Vendor Testing Application-level control and monitoring software examples

5.1.2 Vendor Test Pan The Vendor shall document the plan

for each unit in an Acceptance Test Plan. The plan shall be provided to the Government two weeks before testing

5.1.3 Vendor Test Plan

Report

The Vendor shall document the results of each unit’s acceptance in a Test Report

Appendix B | Page 1

APPENDIX B: SUBMITTAL PROCEDURE

1 GENERAL

1.1 Description of Requirements

This section specifies procedural requirements for non-administrative submittals, including but not limited to shop drawings, product data, manufacturer’s certificate, design data, calculations, and verifications, manufacturer’s instructions, manufacturer’s field service reports, samples, operation and maintenance manuals, and other miscellaneous work-related submittals. These submittals are required to amplify, expand, and coordinate other information contained in the contract.

Non-work-related submittals are addressed elsewhere in the contract rather than in the specification and may include items such as: contract progress schedule, permits, payment applications, performance and payment bonds, insurance certificates, and progress reports.

The Contracting Officer may request submittals in addition to those specified when deemed necessary to adequately describe the work covered in the respective sections of the specification.

1.2 Submittal Procedure

A. Definition: For the purposes of this section, the term “Contractor” denotes the prime Contractor.

B. Listing: At the end is a summarized listing of item submittals requiring approval for the work. The listing is included for the convenience of users of the contract documents. The listing may not be all inclusive and additional item submittals may be required.

C. Risk: Do not proceed with the part of the work covered by an item submittal including purchasing, fabricating, and delivering until approval is received. Machinery, equipment, material, and articles that do not have the required approval shall be installed or used at the risk of subsequent rejection. Any fabrication or other work performed in advance of the receipt of accepted item submittals and approvals shall be entirely at the Contractor’s risk and expense.

D. Transmittal Timing: Coordinate the preparation and processing of item submittals with the performance of the work. Prepare and transmit each item submittal to the Contracting Officer sufficiently in advance of the performance of related work and other applicable activities.

Transmit related item submittals for the same unit of work so that processing will not be delayed by the Government's need to review submittals concurrently for coordination. No delay damages or time extensions will be allowed for time lost in late submittals.

E. Content: Each submittal shall be complete and in sufficient detail to allow ready determination of compliance with contract requirements. All submittals which are generic and list more information than is specifically required shall be marked to identify required information.

Complete AF Form 3000 and attach as cover sheet for each submittal. Contractor may include multiple item numbers on an AF Form 3000.

F. Language: All item submittals shall be written in English, including documents, notes on drawings, sketches, and/or samples, calculations, manuals, and all other instances of written text and communication.

G. Units: All item submittals shall be marked or show dimensions and values in the same units as specified in the contract documents.

Appendix B | Page 2

H. Review Time: Allow sufficient time so that contract performance will not be delayed as a result of the time required to properly process submittals, including time for re-submittals, if necessary.

Allow 14 calendar days for initial Government processing of each submittal. No extension of time will be authorized because of the Contractor's failure to transmit submittals to the Government sufficiently in advance of the work.

I. Contractor Certification: All submittals shall be carefully reviewed by an authorized representative of the Contractor prior to submission to the Government. Each submittal shall be dated, signed, and certified by the Contractor as being correct and in strict conformance with the contract documents. No consideration for review by the Government of any Contractor’s submittal will be made for any items which have not been so certified by the Contractor. All noncertified submittals will be returned to the Contractor without action taken by the Government, and any delays caused thereby shall be the total responsibility of the Contractor.

J. Deviations: Should any item submittals required by the contract documents show deviations from the contract requirement, the Contractor shall make specific mention of such deviations in the letter of transmittal, including stating cost effects, and product and system limitations which may adversely affect the work, in order that if acceptable, suitable action may be taken for proper adjustment of the contract; otherwise the Contractor will not be relieved of the responsibility for executing the work in accordance with the contract documents and the approved submittals.

Contractor shall clearly mark the proposed variation in all documentation and specifically point out deviations from contract requirements in transmittal letters. Failure to point out deviations may result in the Government requiring rejection and removal of such work at no additional cost to the Government. Deviations from contract requirements require Government approval and will only be considered when advantageous to the Government. When proposing deviations, deliver written request to the Contracting Officer, with documentation of the nature and features of the deviation and why the deviation is desirable and beneficial to the Government. If lower cost is a benefit, include an estimate of the cost savings. In addition to documentation required for deviation, include the submittal information required for the item. Allow an additional 14 calendar days beyond normal submittal review period for consideration by the Government of submittals with deviations.

K. Approved Submittals: The part of the work covered by the approved item submittal may proceed provided it complies with the requirements of the contract documents. Final acceptance will depend upon that compliance. The term “Approved” shall only indicate that there is no exception taken to the submittal. Approval of the item submittal shall not be construed as a complete check, and indicates only that the general method or other information appears to meet the contract requirements. Approval does not relieve the Contractor of the responsibility for any error which may exist. After item submittals have been approved by the Contracting Officer, no resubmittal for the purpose of substituting materials or equipment, or changes to any other information will be considered unless accompanied by an explanation of why a substitution or change is necessary.

L. Disapproved Submittals: Contractor shall correct disapproved item submittals and resubmit for approval within timeframe noted. If no date is given, Contractor shall submit corrected submittal within 14 calendar days. If the Contractor considers any correction or notation on the returned submittal to constitute a change to the contract drawings, specification, or statement of work the

Contractor shall notify the Contracting Officer.

Appendix B | Page 3

M. Responsibility: The Government’s review of Contractor submittals shall not relieve the Contractor of the entire responsibility for the correctness of details and dimensions and conformance to the specifications. The Contractor shall assume all responsibility and risk for any mistakes and/or costs due to any errors in submittals.

N. Inconsistencies: If a conflict or inconsistency arises between an approved item submittal and the contract documents, the contract documents shall govern.

1.3 Specific Submittal Description and Requirements:

Submittal requirements for individual units of work are specified in the applicable specification section. Except as otherwise indicated in the individual specification sections, comply with the following requirements for each type of submittal.

A. Shop Drawings: These are technical drawings and data specially prepared for this contract including fabrication and installation drawings, setting and seaming diagrams, and coordination drawings (for use on-site). Shop drawings include drawings, diagrams and schedules specifically prepared to illustrate some portion of the work, diagrams and instructions from a manufacturer or fabricator for use in producing the product and as aids to the Contractor for integrating the product or system into the project, or drawings prepared by or for the Contractor to show how multiple systems and interdisciplinary work will be coordinated. Information required on shop drawings includes dimensions, identification of specific products and materials which are included in the work, compliance with specified standards, and notations of coordination requirements with other work. Provide special notations of dimensions that have been established by field measurements. Highlight, encircle, or otherwise indicate deviations from the contract documents on the shop drawings. Furnish one hard copy and one electronic copy.

B. Product Data: This data includes standard printed information on manufactured products that has not been specially prepared for this contract, including manufacturers' product specifications illustrating size, physical appearance and other characteristics of materials, installation instructions, standard color charts, catalog cuts, illustrations, schedules, standard wiring diagrams, standard product operating and maintenance manuals, and samples of warranty language when the contract requires extended product warranties. General information required specifically as product data includes manufacturers' standard printed recommendations for application and use, compliance with recognized standards of trade associations and testing agencies, the application of their labels and seals (if any), special notation of dimensions which have been verified by way of field measurement, and special coordination requirements for interfacing the material, product, or system with other work. Furnish three hard copies and one electronic copy.

C. Samples: These are physical examples of work, including, swatches showing color, texture, and pattern, color-range sets, and units of work to be used for independent inspection and testing.

Samples include fabricated or un-fabricated physical examples of materials, equipment or workmanship that illustrate functional and aesthetic characteristics of a material or product and establish standards by which the work can be judged, color samples from the manufacturer’s standard line (or custom color samples if specified) to be used in selecting or approving colors for the project, and field samples and mock-ups constructed on the project site to establish standards by which the ensuring work can be judged. This includes assemblies or portions of assemblies

Appendix B | Page 4 which are to be incorporated into the project and those which will be removed at conclusion of the work. Submit samples for the Contracting Officer's visual review of general kind, color, pattern, and texture for a final check of the coordination of these characteristics with other related elements of the work and for quality control comparison of these characteristics between the final sample submittal and the actual work as it is delivered and installed. Submit one each.

D. Design Data: Design data includes design calculations, mix designs, analyses or other data pertaining to a part of work. Refer to individual sections of the specification or statement of work for required quantities, formats, and signatures or certifications required. Furnish three hard copies and one electronic copy.

E. Test Plans and Reports: Test plans shall include planned testing, including a description of the test, equipment and supplies needed, and step-by-step notation of test activities and tasks. Test reports include reports signed by an authorized official of a testing laboratory that a material, product or system identical to the material, product or system to be provided has been tested in accordance with the specified requirements. Testing shall have been within three years of date of contract award for the project. Reports also include findings of tests required to be performed by the Contractor on an actual portion of the work or prototype prepared for the project before shipment to the job site, findings of tests made at the job site or on a sample taken from the job site, investigation reports, daily logs and checklists, and final acceptance test and operational test procedures. Furnish three hard copies and one electronic copy of each such report required.

F. Certificates: These include statements printed on the manufacturer’s letterhead and signed by the responsible officials of the manufacturer of a product, system or material attesting that the product, system or material meets specification requirements. Certificates include documentation required of the Contractor, or of a manufacturer, supplier, installer or subcontractor through the Contractor, to further demonstrate the quality of orderly progressions of a portion of the work by documenting procedures, acceptability of methods or personnel qualifications. Examples include confined space entry permits, and text of posted operating instructions. Certificates shall be dated after award of the project contract and clearly name the project. Furnish three hard copies and one electronic copy of each certificate required.

G. Manufacturer’s Instructions: Preprinted material describing installation of a product, system or material, including special notices and Material Safety Data sheets concerning impedances, hazards and safety precautions. Furnish three hard copies and one electronic copy.

H. Manufacturer’s Field Reports: Documentation of the testing and verification actions taken by a manufacturer’s representative at the job site, in the vicinity of the job site, or on a sample taken from the job site, on a portion of the work, during or after installation, to confirm compliance with the manufacturer’s standards or instructions. The documentation shall be signed by an authorized official of a testing laboratory or agency and shall state the test results, and indicate whether the material, product, or system has passed or failed the test. Furnish three hard copies and one electronic copy.

I. Operation and Maintenance Data: Data furnished by the manufacturer, or the system provider, to the equipment operating and maintenance personnel, including manufacturer’s help and product line documentation necessary to maintain and install the equipment, and needed by operating and maintenance personnel for the safe and efficient operation, maintenance, and

Appendix B | Page 5 repair of the item. The data is intended to be incorporated in an operations and maintenance manual or control system. Furnish two hard copies and one electronic copy.

J. Final Design Drawings and Documentation: Final design documentation including drawings, specifications, estimates, and other required deliverables. Electronic documentation submitted shall include every associated component file of drawings and other documentation, including raster images, jpeg, tiff, Excel, and any related items required to view, modify, or manipulate the electronic files. Furnish a CD-ROM of all final design documentation, and drawings in AutoCAD

2005 through 2010 format, to the Contracting Officer for approval prior to applying for final payment.

K. Record (As-Built) Drawings: Record drawings showing final configuration of work accomplished.

Show all changes, additions, and deviations from the original contract drawings and documentation. If no changes occur, furnish certification to that effect. Drawings may be redlined hardcopies or electronic drawings, and shall accurately show as-built conditions during the progress of the job. If electronic, furnish drawings on a CD-ROM, in AutoCAD 2005 through 2010 format, including every associated component file of the drawings, including raster images, jpeg, tiff, Excel, and any related items required to view, modify, or manipulate the electronic files.

Submit to the Contracting Officer for approval prior to applying for final payment.

L. Miscellaneous Submittals: These are work-related, non-administrative submittals that do not fit in the previous categories, including the following:

1. Maintenance agreements. Furnish one hard copy and one electronic copy.

2. Survey data and reports. Furnish one hard copy and one electronic copy.

3. Project photographs. Furnish both hard copies and digital files.

4. Keys and other security protection devices.

5. Maintenance tools, spare parts, and overrun or maintenance stock. Refer to individual sections of the specification for required quantities of spare parts, extra and overrun stock, maintenance tools and devices, keys, and similar physical units to be submitted.

6. Qualification certificates. Furnish one hard copy and one electronic copy.

7. Employee training certificates and documentation showing successful completion of training.

8. Documentation of percentage of recovered material content used during contract.

9. Contractor safety and work plans and schedules.

10. Warranties.

END OF SPECIFICATION AND APPENDIX