SOW - Jantorial Services.pdf

United States Department of Agriculture

Agricultural Research Service

STATEMENT OF WORK

Janitorial Services

For the

U.S. Arid Land Agricultural Research Center

Maricopa, Arizona

STATEMENT OF WORK

1.0 CONTRACT PROJECT:

Project Title: “Janitorial Services” at the U.S. Arid Land Agricultural Research Center, Maricopa, Arizona.

2.0 PROJECT CONTACT PERSONS:

2.1 FACILITIES OPERATONS SPECIALIST (FOS):

Harry Gardner

Facility Operations Specialist

21881 N. Cardon Lane

Maricopa, AZ 85138

Tel. No.: 602-725-2123

Email: harry.gardner@ars.usda.gov

3.0 BACKGROUND:

ALARC is organized under the Agricultural Research Service (ARS) which is the principal research agency of the USDA and the Research, Education, and Economics (REE).

The U.S. Arid-Land Agricultural Research Center (ALARC) integrates the former Western Cotton Research

Laboratory and the U.S. Water Conservation Laboratory on a 20-acre site at the University of Arizona, Maricopa Agricultural Center (MAC). The facility opened in February 2006.

The location needs a Qualified Contractor to provide labor, supervision, equipment, and supplies/materials, except those furnished by the Government, necessary to perform the Janitorial Services as described in this

PWS. The contractor shall maintain the current facility buildings, grounds and equipment to their most productive and efficient state of performance.

4.0 SCOPE OF SERVICES:

The Contractor shall provide all professional services necessary for the accomplishment of the contract project and such required services shall be in accordance with requirements as described herein.

[X] Provide cost estimates cleaning supplies and labor to complete the requested work.

5.0 PROJECT REQUIREMENTS:

The Contractor shall provide a cost estimate for parts and labor, furnish a technical and cost proposal to complete each project for any requested work as detailed in section 5.1 below. All requested work will be performed at the U.S. Arid Land Agricultural Research Center, Maricopa, Arizona.

5.1 Bid Schedule: Base

Provide qualified labor, supervision, equipment, and supplies/materials, except those furnished by the

Government, necessary to perform the janitorial services for the U.S. Arid Land Agricultural Research Center located at 21881 North Cardon Lane, Maricopa, AZ 85138.

mailto:harry.gardner@ars.usda.gov

❖ Contractor shall provide the full range of duties associated with custodial work at the facility, five (5) days/week, Monday through Friday, tour of duty to be discussed.

❖ Floor Care, Window Cleaning, and Specialized Cleaning shall be quoted separately as a “Upon Request” basis.

❖ The area of performance is comprised of six (6) buildings: 100N, 100S, 200, 300, 500, and 600

WEEKLY SCHEDULE

Monday, Wednesday, Friday – clean restrooms and kitchen in accordance with 5.1.2 and 5.1.3 below.

Building 100N – 2 restrooms + kitchen area

Building 100S – 2 restrooms +kitchen area

Building 200 – 4 restrooms + kitchen area

Building 300 – 2 restrooms w/showers

Building 500 – 1 restroom

Building 600 – 1 restroom w/shower

Tuesday and Thursday – building trash & recycling removal

Building 100N – large 50-gallon trash cans

Building 100S – large 50-gallon trash cans

Building 200 – large 50-gallon trash cans (located in hallways)

There are also 4 exterior trash cans that should be emptied as needed.

ADDITIONAL RESPONSIBILITIES

5.1.1 Building 100 North:

a. Clean 3 sets of glass entry doors

b. Disinfect receptionist desk

c. Mop lobby and lunch-room floor

d. Wipe down conference room table and vacuum as needed

e. Vacuum offices as needed/requested

f. Clean and disinfect drinking fountains.

Building 100 South:

a. Vacuum common areas as needed

b. Vacuum offices as requested

c. Clean and disinfect drinking fountains.

Building 200:

a. Dust mop hallways as needed

b. Mop all hallways (usually once per month)

c. Clean and disinfect drinking fountains.

5.1.2 Restrooms (ALL):

a. Clean and disinfect all restroom fixtures and surfaces (washbasins, urinals, mirrors, toilets, three shower stalls, etc.) are to present a clean appearance with no dust, spots, soil substances, discoloration, rust, green mold, encrustation, or excess moisture.

b. Replenish paper supplies

c. Fill soap dispensers in all restrooms. Soap shall be compatible with the provided dispenser. Unlock and open pull-down paper towel dispensers to check for replenishing.

d. Wet mop floors using a cleaner disinfectant.

e. Empty waste receptacles.

f. Tampon/sanitary napkin receptacles should be emptied, cleaned, disinfected and new bags inserted.

5.1.3 Kitchen and Kitchenettes:

a. Wipe down and sanitize counter tops

b. Wet mop floors with a cleaner/disinfectant.

c. Empty trash cans. Transport trash to designated areas. Replace can liners.

5.2 Description of Work:

5.2.1 General:

a. The Contractor will work with site personnel to ensure project is accomplished in a timely manner.

b. All requested work shall comply with applicable federal, state (Arizona), and local code requirements as well as current industry standards, and health and safety codes, in effect at the time of contract award.

c. Contractor shall furnish all labor, materials, equipment, transportation, and field supervision for the completion of any requested project.

d. All removed hardware, debris and surplus materials resulting from all completed work shall be removed from the work area and disposed of properly after completion of the project.

e. Contractor shall provide and maintain all necessary guards, lights, barricades, etc., to protect persons, property, and materials in and around the site.

f. Contractor shall schedule his work so that his working hours and the working hours of the location coincide (M-F -7:00am - 3:30pm). Should it be necessary to work hours other than the normal, regular working hours, the contractor shall arrange for access to the area with the location personnel.

g. Sanitation facilities: The contractor may use the government sanitary facilities during the execution of this project. It is required that the contractor use these facilities in a responsible manner.

6.0 GENERAL REQUIREMENTS:

6.1 Existing Installations / Demolition:

a. Contractor shall modify existing installations, as needed, to accommodate the new installation.

b. Contractor shall coordinate demolition/modification of existing installations with location personnel.

c. Contractor shall legally dispose all equipment / materials removed that will not be retained.

6.2 Installation:

a. It shall be the responsibility of the Contractor to complete work in accordance with the manufacturer’s recommendations and Industry Standards. Additional procedures and materials may be required than is indicated herein. If any item specified herein conflicts with the applicable codes and recommendations, the Contractor shall bring it to the attention of the location personnel for immediate resolution.

6.3 Quality Control:

a. The work performed under this contract shall be subject to continuous audit by the location personnel.

Quality control is the exclusive responsibility of the Contractor.

6.4 Protection of Work and Property/Safety Requirements:

a. The Contractor shall protect the work, the site, and all existing property and structures within the limits of the construction activities or that may be affected thereby until acceptance of the work. Any damage to property shall be repaired at the Contractor’s expense, to pre-damaged condition to the satisfaction of the COR.

6.5 Temporary Facilities:

a. Temporary utilities (water and electricity) may be furnished to the Contractor by the Government, if so requested. The Contractor shall maintain and protect all such utilities during the course of construction and shall repair or replace any items damaged through its own negligence.

b. Should the Contractor require any power or utility shutdowns during construction, the Contractor shall obtain approval for such shutdown from the location personnel.

6.6 Materials and Equipment:

a. The material and equipment to be furnished under these contract documents shall be the standard products of manufacturers regularly engaged in the production of such materials and equipment and shall be the manufacturer’s latest standard design.

6.7 Cleanup:

a. The construction site shall always be kept clean and free of debris. Restore areas disturbed as nearly as possible to the original appearance and condition. Upon completion of the project, and prior to final inspection, the Contractor shall remove from the premises all unused material, trash, and debris resulting from the work to the satisfaction of the location personnel.

6.8 Warranty:

a. Submit data concerning the standard one-year warranty for workmanship, including the warranty periods (dates), and warranty contacts with names, addresses and telephone numbers.

b. Extended Equipment/Product Warranties: Obtain and furnish, to the location personnel, all written warranties for equipment/products that have extended warranties (warranty periods exceeding the standard one-year warranty) furnished under the contract. The warranty period shall begin on the same date as project acceptance and shall continue for the full/product warranty period. The warranties shall be fully executed and delivered to the Contracting Officer prior to final acceptance of the facility.