SOW - Jantorial Services - Updated June 09 2020.pdf

STATEMENT OF WORK

I. SERVICE REQUIREMENTS:

The U.S. Department of Agriculture, Agricultural Research Service (USDA-ARS), U.S. Arid-

Land Agricultural Research Center, Maricopa, Arizona requires JANITORIAL SERVICES at their facility located at 21881 North Cardon Lane, for the period of performance effective July

1, 2020 through June 30, 2023 (Base Year + plus two (2) Option Years). Each Option Year will be exercised at the Government discretion.

The Contractor shall…

• Provide a Foreman, or Lead Person, to supervise the Contractor's work force (Refer to

Key Personnel below). This Supervisor or Lead Person must have sufficient command of the English language to read, understand, and act on written or verbal instructions to avoid exposing workers to possible toxic or other hazardous substances or conditions that are present in the laboratories.

• Changes in the Contractor's personnel performing janitorial services under this contract will not relieve the Contractor from providing consistent, quality service (Refer to Key

Personnel below).

• Safeguard all keys and keycards assigned to them; and they shall be returned upon completion or termination of the Contract or upon request by the Contracting Officer

(CO) and or by a designated Government personnel by the CO (i.e. Contracting Officer’s

Representative (COR). Any lost or stolen keys or keycards shall be reported immediately to the CO and COR.

• Be responsible for obtaining information from the CO/COR and relaying that information to his employees on what areas or substances in the laboratory could be potentially hazardous (i.e. radiation, chemicals, toxic substances, biological hazards, etc.). The contractor shall supply the CO/COR with Material Safety Data Sheets (MSDSs) for all materials that are furnished by the contractor.

• Coordinate with the CO/COR to establish a system for his employees, while performing services under the contract, to report fires or hazardous and unsafe conditions such as chemical spills or fumes.

• Provide all labor, transportation, supplies, materials and equipment necessary to perform the services required herein, except plastic trash can liners, hand soap, paper towels, toilet tissue, toilet seat covers, sanitary products, lunchroom napkins, and storage space for the

Contractor's own supplies and equipment. All other supplies must be furnished by the

Contractor. See *Note below under Service to be Performed.

• Account for the Government-furnished supplies and use them only in the performance of the Contract. The Government will stock one supply closet for the Contractor to use in distributing the supplies throughout the facility.

• Be responsible for ensuring that their employees…

• Do not electrically unplug operating laboratory apparatus or otherwise disturb laboratory experiments in progress or erase whiteboards, and that they do not disturb papers on desks, or in drawers or cabinets;

• Do not to use telephones except for emergency calls to the police, fire departments, or to the CO/COR;

• Do not to eat in laboratory work areas because of possible chemical contamination or treatments and consequent hazard to health; and,

• Do not smoke inside the Security fencing around the facility.

II. SPECIFICATIONS:

BUILDINGS & AREAS REQUIRING SERVICE:

The approximate square footages are:

Building 100 North (7,714 sq. ft.):

Hard surface (Terrazzo) - Main Lobby, hallway, and Lunchroom w/ kitchen - 3,626 sq. ft.

Hard surface (Terrazzo) - Restrooms (2) - 510 sq. ft.

Carpet - Offices, Conference rooms and Common areas - 3,578 sq. ft.

Building 100 South (15,238 sq. ft.):

Hard surface (Terrazzo) - Common areas and kitchenette, and hallway - 1,878 sq. ft.

Hard surface (Terrazzo) - Restrooms (2) - 510 sq. ft.

Carpet - Offices and cubicles, hallways, and IT - 12,850 sq. ft.

Building 200 Lab building (12,280 sq. ft.) (Option Items – 12,280 sq. ft.):

Hard surface (VCT tile) common areas and hallways- 11,140 sq. ft.

Hard surface (Terrazzo) - Restrooms (4) - 1,140 sq. ft.

Building 300 (284 sq. ft.):

Hard surface (Ceramic tile) - Restrooms (2) - 260 sq. ft.

Showers in restrooms (Vinyl) - (2) - 24 sq. ft.

Building 500 (100 sq. ft.):

Hard surface (Ceramic tile) - Restroom - 100 sq. ft.

Building 600 (112 sq. ft.):

Hard surface (Ceramic tile) - Restrooms (1) - 100 sq. ft.

Showers in restrooms (Vinyl) - (1) - 12 sq. ft.

B. SERVICES TO BE PERFORMED:

The Contractor shall…

• Provide services as indicated below on a 5-day work schedule, Monday - Friday between the hours of 6:00 a.m. and 4:30 p.m. In the event of a federal holiday, the Contractor will reschedule that workday.

• Ensure that all their equipment have bumpers and guards to prevent marking or scratching of fixtures, furnishings or building surfaces and all electrical equipment meet OSHA safety requirements, be UL approved, and not exceed power requirements of existing building circuits.

• Ensure all vacuuming is performed using properly maintained commercial grade vacuums with HEPA filters.

• Notify the COR in the event any items such as clogged drains or toilets need repair.

• Be responsible to repair or replace any item damages while performing services.

Offices/ Conference Rooms/ Common Areas

Two days per Week (Tuesday and Thursday) (Building 100 North):

a. Clean 3 sets of glass entry doors

b. Disinfect receptionist desk

c. Mop lobby and lunch-room floor

d. Wipe down conference room tables and vacuum, as needed

e. Vacuum offices as needed/requested

f. Clean and disinfect drinking fountains.

g. Remove trash and recycling from large 50-gallon trash containers and replace liners (1 in copy room, 1 in lunchroom kitchen).

h. Remove trash and recycling from smaller trash receptacles in Lobby and lunchroom and replace liners.

i. Remove trash from (4) exterior trash cans and replace liners.

Two days per Week (Tuesday and Thursday) (Building 100 South):

a. Vacuum common areas as needed.

b. Vacuum offices as requested.

c. Clean and disinfect drinking fountains.

d. Remove trash and recycling from large 50-gallon trash containers and replace liners (1 in kitchenette and one in lobby).

e. Remove recycling from the copy room.

Two days per Week (Tuesday and Thursday) (Building 200):

a. Dust mop hallways.

b. Mop all hallways (minimum once per month)

c. Clean and disinfect drinking fountains.

d. Remove trash and recycling from large 50-gallon trash containers and replace liners (1 each in four hallways, 1 each in kitchenette).

Restrooms (10) - Three days per Week (M,W,F) (Buildings 100 North, 100 South, 200, 300, 600):

a. Clean and disinfect all restroom fixtures and surfaces (washbasins, urinals, mirrors, toilets, three shower stalls, etc.) are to present a clean appearance with no dust, spots, soil substances, discoloration, rust, green mold, encrustation, or excess moisture.

b. Replenish paper supplies.

c. Fill soap dispensers in all restrooms. Soap shall be compatible with the provided dispenser.

d. Unlock and open pull-down paper towel and toilet paper dispensers to check for replenishing, replenish as needed.

e. Wet mop floors using a cleaner disinfectant.

f. Empty waste receptacles.

g. Sanitary napkin receptacles shall be emptied, cleaned, disinfected and new bags inserted.

Lunchroom, Kitchen and kitchenettes - Three days per Week (M,W,F) (Buildings 100

North, 100 South, 200):

a. Wet mop floors with a cleaner/disinfectant in lunchroom, kitchen and kitchenettes.

b. Wipe down and disinfect lunchroom tables and all kitchen counters.

*Note: The Government will provide hand soap, paper towels, trash can liners, and toilet tissue.

The Contractor to provide all other cleaning supplies and equipment, using bio-based products.

This procurement requires the use of biobased products to the extent that such products are reasonably available, meet agency or relevant industry performance standards, and are reasonably prices (refer to FAR 52.223-2 & **Notes below). Where available, these products should first be acquired from among qualified products that fall under the umbrella of items designed though the USDA BioPreferredSM Program, such as:

• • Hand Cleaners and Sanitizers - Hand Sanitizers

• • Carpet and Upholstery Cleaners - General Purpose

• • Glass Cleaners

• • Bathroom and Spa Cleaners

• • Floor Strippers

• • General Purpose Household Cleaners

• • Industrial Cleaners

• • Multipurpose Cleaners

• • Floor Cleaners and Protectors

• • Microbial Cleaning Products - Drain Maintenance Products

• • Microbial Cleaning Products - General Cleaners

STORAGE ROOM & SUPPLIES:

1. The Contractor is responsible for the neat and clean appearance of all janitorial storage closets and slop sinks (keep floor sinks clean). Also, spare toilet paper, paper towels, and other supplies should be kept in all closets in each building.

2. The Contractor shall notify the CO/LM when supplies are low.

*Note: The Government will provide hand soap, paper towels, trash can liners, and toilet tissue.

The Contractor to provide all other cleaning supplies, using bio-based products.

This procurement requires the use of biobased products to the extent that such products are reasonably available, meet agency or relevant industry performance standards, and are reasonably prices (refer to FAR 52.223-2 & **Notes below). Where available, these products should first be acquired from among qualified products that fall under the umbrella of items designed though the USDA BioPreferredSM Program, such as:

• • Hand Cleaners and Sanitizers - Hand Sanitizers

• • Carpet and Upholstery Cleaners - General Purpose

• • Glass Cleaners

• • Bathroom and Spa Cleaners

• • Floor Strippers

• • General Purpose Household Cleaners

• • Industrial Cleaners

• • Multipurpose Cleaners

• • Floor Cleaners and Protectors

• • Microbial Cleaning Products - Drain Maintenance Products

• • Microbial Cleaning Products - General Cleaners