SOW Jan 26 (1).pdf

STATEMENT OF WORK (SOW)

FOR

ANNUAL AERIAL MAINTENANCE & EQUIPMENT TESTING

MISAWA AIR BASE JAPAN

January 2026

1 OBJECTIVE

a. To meet our mission in the required examination and testing of Aerial Device Examination and Test, the vendor shall provide the user the service of examining and testing of aerial device in accordance with National Fire Protection Association (NFPA) standards and upon satisfying those standards, issue a certificate of compliance. Additionally, we require annual servicing and testing of Two (2) Fire Department breathing air compressors, confined space equipment and hose, confined space air cart, and structural and ARFF fire vehicle pump testing. The vendor shall provide the user the service in accordance with National Fire Protection Association, AFOSH, and OSHA standards and upon satisfying those standards, issue a certificate of compliance for each piece of equipment.

b. The Contractor shall provide the services to the equipment listed in the attachment. All services shall be performed in accordance with inspection and testing set forth by the manufacturers and certification requirements of the National Institute for Occupational Safety and Health (NIOSH), and the National Fire Protection Association (NFPA), AFOSH, and OSHA testing procedures. Contractor must show proof of certification for Servicing Air Breathing Compressor, and servicing MSA confined space equipment/hose and MSA air carts for confined space and servicing Hurst equipment. Additionally, Contractor will show proof of Emergency Vehicle Technician (EVT) certification for fire truck pumps and ARFF pumps to meet NFPA standards. Finally, Contractor will show proof of certification for Aerial Device Maintenance and testing to meet NFPA standards. A detail report for each piece of equipment shall be provided stating:

maintenance performed, any repairs made, if items passed or failed inspection & if items is considered in or out of service for use. A detailed report shall be provided to the Fire Department containing all results.

2 TASKS

a. Two (2)- Aerial Device Apparatus: Quint Ladder Truck, call sign Ladder 15, assigned to Misawa Air

Base Fire Emergency Services, vehicle registration: AF11C00292

b. Water tower (Snozzle), Call sign Crash 10, assigned to Misawa Air Base Fire Emergency Services, vehicle registration 02L00165.

3 Five (5) Year Examination and Testing Program:

a. Not applicable to 2026 Requirement.

4 Compressor Servicing

a. One (1) Bauer Self Contained Breathing Apparatus stationary compressor refill station (Bauer, Unicus III, CFS 5.5) and One (1) Bauer mobile SCBA compressor refill trailer Bauer (TCOM- 13H).

b. Air compressors shall be serviced according to the respective manufacturer’s specifications. SCBA compressor and refill stations, storage trailers and gas boosters or decanting systems shall be serviced according to the respective manufacturer’s specifications. This inspection shall be carried out on-site including the fill station preliminary data, pre-test data, check list, test check list, labels and instructions and appearance as well as the compressor preliminary data, pre-test data, check list tests, check list normal operational readings, accessories, monitors, air test, labels and instructions and appearance. All servicing, repairs, calibrations and testing of compressors, refill stations, storage trailers and gas boosters or decanting systems shall be performed and carried out by certified high pressure and ultra-high pressure breathing air compressor technicians. Contractor shall provide air-testing services if required. For the purpose of an annual service, it will be assumed that the compressor will be fully operational. Any repairs will be indicated in a report to the fire department for future service. Oil and filter would be include.

5 Confined Space

a. Confined Space Equipment Testing: Confined space equipment’s will be inspected, tested, maintained, and recertified in accordance with NFPA 350, "Guide for Safe Confined Space Entry and Work", NFPA 1936, "Standard on powered Rescue Tools", and NFPA 1989, "Standard on Breathing Air Quality for Emergency Services Respiratory Protection". Service shall be conducted on-site and will include the inventory of all the systems, locations, and dates on supply and hoses.

Every part will be thoroughly inspected, and necessary repairs will be completed either on-site if possible, or coordinated for future repair. Breathing valve will be tested and set for automatic positive pressure, opening pressure, positive pressure, by-pass function, relief valve pressure, and leak test. Furthermore, the servicing of the breathing valve must include the positive pressure attachment, valve housing assembly, valve insert with breathing hose, and different adjustments of breathing valve. The regulator unit tested and adjusted, and the recordings will be noted for secondary pressure, sealing pressure, relief valve, warning pressure, function and sealing tightness.

b. Further servicing of the regulator unit includes the cylinder valve connection, pressure regulator mechanism, supply hose, high-pressure hose, pressure gauge, quick coupling connection, warning whistle. Servicing of the harness and cylinder pouch systems includes adjusting the cylinder strap assembly and the cylinder bracket assembly. Servicing of the cylinder assembly includes the hand-wheel mechanism and pressure gauge safety device. Tools required for successful annual inspection and servicing include the SCBA Service Kit and Posicheck III.

c. Air Car Testing: The Air Source cart for confined space hoses will be inspected, tested, maintained, and recertified for all of its components that includes the batteries and full electronic testing of pressure sensitive alarm system. All the cylinders will be visually inspected and repaired if the damage is found on the outer jacket (composite). The pressure gauges will be tested and refilled (glycol) if needed, all valves will be tested and serviced to operational standard, hoses HP 6000 will be checked for damaged and replaced it needed (component cost only) and the regulators will be tested to manufacturers specification. The wheel frame, pneumatic unit HP system, LPP system, mainframe unit, and electrical unit will be tested according to the certification checklist.

All the repairs will be charged at the list price for parts with the additional appropriate per hour rate for labor. Final performance tests will be performed and documented for leak, static LP manifold pressure, flow rate, and relief valve set point.

d. Confined Space Hose Testing: Inspection, testing, maintenance, and recertification of the spiroline hoses, confined space hoses, SAR hoses, air cart hoses, or low pressure applied air line systems will be tested and marked accordance with all applicable regulations. All the tests will be documented, and the pressures will be set according to the manufacturers testing procedures.

The hoses will be pressurized while taking consideration to the air medium and the temperature fluctuations, and the amount of the hold time will be in accordance with the manufacturer and other regulatory bodies.

6 Pump Testing

a. Pump Testing: Testing for the fire pumps on the fire vehicles will be conducted to standards and procedures in accordance with NFPA 1911. The tests will be conducted on annual basis or when the repairs/modifications to the pumps have been made. The technicians will ensure that the test sites as outlined NFPA 1911. If not the case and the test pit is not available, alternate options will be acceptable such as drafting methods. All environmental conditions shall be within the parameters. All efforts will be made to prevent foam discharge to the environment and reports will be made immediately if a foam discharge is made to the environment. When required, the contractor will provide the intake hoses, strainers, suction hoses, discharge hoses and determination will be made that the intake gauge pressure is minimum 20 psi. Technicians will ensure that all hoses are marked to prevent the coupling-hose separation going unnoticed. All the measuring devices will meet NFPA requirements, and all gauges will be of grade A as defined in ASME B 40.1, or calibrated digital gauges shall be utilized. All test results will be recorded along with the environmental conditions such as the air temperatures, water temperatures, vertical lifts, the elevation of the test site, and the atmospheric pressure of the test site. The readings shall be recorded in increments of two hours to ensure uniformity and accuracy. Vacuum tests shall be conducted on all pumping units. Pressure control tests on all pumps shall also be conducted. Pressure gauges, vacuum gauges and flow meters on board pumping units, vehicles and fire trucks will be checked for accuracy. If the gauges are damaged and/or in repair, they can either be replaced or returned to the contractor. Should any of the apparatus be equipped with a water tank, then the tank to pump flow rate shall be checked as per NFPA 1911 3-3.7. The contractor will ensure that the engines, pumps and transmissions on all vehicles and all pumping apparatus shall not overheat or perform poorly in any way during the period of time required to conduct these tests. NOTE: Testing of the pump at draft is a preferable method.

However, if this is not possible these tests can be performed from a hydrant or alternate source. It is important due to the variables and parameters required for this kind of testing those communications be established between the technicians and department prior to commencement of testing.

b. ARFF Time & Distance: The ARFF vehicles will be retrofitted/fitted with a system to allow testing without Foam discharge. No foam testing will be done. Time and distance tests will be conducted to ARFF vehicles below for checking the water flow of all the turrets according to NFPA 412. However, foam will not be flown, only water will be flown. Condition of water flow, disbursement of pattern, and the distance the water reaches will be analyzed. Maintenance will be made to the turrets and repairs will be suggested.

7 Rescue Equipment/Small Engine Annual Service:

a. (every 12 months plus or minus one month) All Tool Operating Handles: clean, inspect, replace visible o-rings and seal rings, re-grease, re-torque to factory spec, and perform operational check and inspect protective cover for damage.

b. Combi Tools/Cutters: disassemble blade main hinge bolt and hinge pins, clean, inspect, clean and inspect blades, clean and inspect shims (if present), re-grease and reassemble, re-torque to factory spec and perform operational check and inspect protective boot; ensure that it is intact and properly fastened.

c. Spreaders: disassemble spreader arm main hinge bolts and hinge pins, clean, inspect, remove spreader arms, and shims, clean and inspect, remove spreader tips, lubricate tip retention pins, re-grease, re-assemble, retorque to factory spec, and perform operational check.

d. Rams: extend plunger(s) to full extension, remove ram grip head, visually inspect plunger for physical damage, re-grease ram grip head and re-install on plunger and per-form operational check.

e. All Carrying Handles: Inspect carry handle for damage, inspect fastening hardware and tighten if necessary, inspect LED light components (if present).

f. All Couplers: clean and inspect for damage and proper function. All Hydraulic Hoses/Pigtail Hoses:

clean and visually inspect entire length for any damage, cuts, abrasions and/or kinks, check that bend restrictors are in position, check couplers for damage and proper function, check that protective dust caps are in position and perform static pressure check.

g. All Tools: cleaned visually inspect for damage, ensure that all operation/warning labels are in place and operationally inspect tool.

h. Gasoline Engine Power Units: clean and visually inspect for damage, check for proper operation, RPM, etc., change motor oil, inspect spark plug, clean and re-gap according to manufacturer’s spec (replace if necessary), inspect fuel lines (replace if necessary), replace fuel filter (if present) and replace air filter.

i. Electric Motor Power Units: clean and visually inspect for damage, inspect proper operation of

ON/OFF switch, inspect electrical cord and plug for visible damage.

j. Hydraulic Pump Power Units: clean and visually inspect for damage, check for proper operation, check maximum operating pressure (adjust if necessary), check flow rate to ensure it meets factory spec, check change-over valve (adjust if necessary), check roll cage (if present) for damage, check side covers (if present) for damage and location of all fasteners, check rubber anti vibration dampers (replace if necessary), drain hydraulic fluid (replace with new fluid), ensure that all operation/warning labels are in place and ensure that PRD is in place (replace if necessary). All labor and parts will be charged accordingly.

k. Test Results: Contractor will provide a written report with an explanation of the findings. This report should detail all of the tests that were conducted. In addition, the results of each of the specific inspection and test items and any required repairs shall be identified.

8 Definitions

a. Contracting Officer (CO): Contracting Officer is the government official authorized to enter into, administer, and/or terminate the contract and make related determination and findings.

b. Government Representative Government Representative is the Government liaison appointed in writing by the Contracting Officer and designated in the contract will function as the technical representative monitoring cost/price, delivery, and performance of the contractor. The Government Representative is not authorized to obligate the government or direct any changes to the contract.

c. Government Furnished Information (GFI) Government Furnished Information.

9 Contractor Task Requirements

a. Certification and qualification requirements for third party testing: The services outlined in this standard shall be performed by qualified persons, a third party testing company or the manufacturer, determined acceptable to the authority having jurisdiction.

b. After completion of the inspection and servicing of the equipment, a copy of an inspection and test Report will be provided. If the equipment is found to comply with the applicable requirements, a Certificate will be issued by the contractor. If non-compliant items are found during an inspection, a re- inspection may be required in order to obtain a Certificate. Contractor also has the option to issue a certificate when proof of all items identified as “non-compliant” have been corrected.

c. Place of Performance: Contractor shall coordinate with the Government Point of Contact and

Misawa Air Base Fire & Emergency Services (F&ES) for scheduling the servicing. Note:

Misawa is a city located in eastern Aomori Prefecture in the Tōhoku region of Japan. A level area with electricity and water will be made available for the inspection.

d. Hours of Operation: Monday-Friday 8:00 a.m. – 4:30 p.m. daily. No services are required on weekends or U.S. Holidays, unless prior arrangements have been made.

e. Period of Performance: The period of performance shall be between 1 August 2026 and 30 September 2026 after receipt of award. Contractor shall complete the maintenance of equipment described in this SOW not to exceed a ten (10) day period after commencing of work at each location.

f. Clean up: The Contractor shall at all times keep the work area, including storage areas, free from accumulations of waste materials. Before completing the work, the Contractor shall remove from the work and premises any rubbish, tools, scaffolding, equipment, and materials that are not the property of the Government. Upon completing the work, the Contractor shall leave the work area in a clean, neat, and orderly condition satisfactory to the Government Point of Contact.

10 Misawa AB Fire Prevention

a. The contractor shall be responsible for fire prevention in the area of performance. The contractor shall comply with the following fire prevention guidance.

b. Fire Reporting:

i. The primary emergency reporting number on Misawa AB is 911 or 0176-53-1911 from off-base. Fire Department operations take place out of Bldg. 947 and 3003.

ii. On-base telephones if any, in the on-base warehouse(s) shall have "911" stickers.

iii. All contractor-employed personnel shall be familiar with fire reporting numbers and procedures, and shall to put the number "0176-53-1911" into his/or her mobile phone.

c. Vehicles:

i. Access for fire fighting vehicles must be maintained at all working sites.

ii. Contractor's vehicles shall not be parked within 15 feet of any fire hydrant of Fire

Department connection.

iii. Contractor's vehicles shall give the right-of-way to responding fire/emergency vehicles.

d. Electrical Hazards:

i. All the contractor’s electrical tools and equipment shall be in good (original) working condition and its maintenance shall be done properly in compliance with manufacturer’s maintenance instructions.

ii. All extension cords used shall be equipped with circuit breakers and plugged directly in the outlets (not other extension cords).

iii. Building utility panels shall not be blocked by contractor tools/supplies.

e. Storage:

i. Flammable liquids shall not be stored inside the warehouses next to the buildings or near exit ways.

ii. Fire protection system shall not be obstructed at any time. Carpet storage shall be neat in a manner which does not present fire/safety hazards and not to block the access to where fire-extinguishers are mounted.

11 Anti-Terrorism

a. Special Security Requirements. The contractor shall comply with all Misawa AB security requirements. The government will provide escorts for the contractor, as required. Failure to comply with the security requirements is cause for termination.

b. Random Antiterrorism measures (RAMS). RAMS are conducted on Misawa Air Base at varying times during a 24-hour period and may consist of measures such as spot checks of identification credentials, random vehicle searches, and site security sweeps. The contractor is subject to participating and cooperating with RAMS as directed by competent authority. Anticipate increased RAMS during implementation of elevated Force Protection Conditions (FPCONs).

c. Reporting Suspicious Activity. It is the responsibility of all personnel working and residing on

Misawa Air Base to be alert for detecting and reporting suspicious criminal or terrorist activity. The contractor shall immediately report any on-base observed suspicious activity to the 35 SFS/BDOC, Bldg. 646. All contractor-employed personnel shall be familiar with suspicious activity reporting numbers and procedures. The primary number for reporting suspicious activity on Misawa Air Base is 911 from a base phone or 0176-53-1911 from a mobile phone or off-base.

d. Performance of service during crisis declared by the national command authority or overseas combatant commander. This service is not determined to be essential for performance during crisis as declared by the National Command Authority or Overseas Combatant Commander. In the event of crisis, the contractor will be notified by the CO of the need to discontinue services due to base closure or other causes. If notification to discontinue services is not received, the contractor will be expected to continue performance in accordance with this PWS.

12 Level I Antiterrorism Awareness Training for Contractors (JAN 2023)

a. Definition. As used in this clause—

b. “Military installation” means a base, camp, post, station, yard, center, or other activity under the jurisdiction of the Secretary of a military department or, in the case of an activity in a foreign country, under the operational control of the Secretary of a military department or the Secretary of Defense (see 10 U.S.C. 2801(c)(4)).

c. Training. Contractor personnel who require routine physical access to a Federally-controlled facility or military installation shall complete Level I antiterrorism awareness training within 30 days of requiring access and annually thereafter. In accordance with Department of Defense Instruction O-

2000.16 Volume 1, DoD Antiterrorism (AT) Program Implementation: DoD AT Standards, Level I antiterrorism awareness training shall be completed— Through a DoD-sponsored and certified computer or web-based distance learning instruction for Level I antiterrorism awareness; or under the instruction of a Level I antiterrorism awareness instructor.

d. Additional information. Information and guidance pertaining to DoD antiterrorism awareness training is available at https://jko.jten.mil/ or as otherwise identified in the performance work statement.

e. Subcontracts. The Contractor shall include the substance of this clause, including this paragraph (d), in subcontracts, including subcontracts for commercial items, when subcontractor performance requires routine physical access to a Federally-controlled facility or military installation.

13 RESPONSIBILITIES OF THE GOVERNMENT

a. General: Government personnel shall not perform or interfere with the maintenance of the equipment while such equipment is under purview of the contract.

b. Government POC: Government will designate a Government POC upon contract award; he/she will be responsible for the inspection and acceptance of contractor-performed services. The Contractor shall coordinate all work requirements and schedules to the designated POC.

c. Surveillance: The Government POC will conduct quality assurance and evaluate performance through on-site inspections of the Contractor’s quality control procedures. Method of surveillance will be 100% sampling. Contractor shall guarantee all work performed in accordance with NFPA 1911 and related commercial industry standard.

d. Acceptance Quality Level: Due to the nature of the firefighting equipment, it is critical that 100% is the only acceptable level in performing this task order.

e. Government Furnished Information (GFI): The Government shall provide a letter of invitation, which the contractor has to fill out and submit to the Contracting Officer or appointed POC. The letter of invitation is required in order for the Contractor Personnel to have access to the U.S. Installation and to use facilities here on Misawa Air Base, Japan.

14 CONTRACTOR NOTICE REGARDING DELINQUENT PERFORMANCE

a. In the event the Contractor anticipates or encounters difficulty in complying with the contract performance schedule, time limitations and requirements, or in meeting any other requirements set forth in this contract, the Contractor shall immediately notify the Contracting Officer in writing giving full detailed rationale for delinquent performance. Receipt of the Contractor’s notification shall in no way be construed as either acceptance by the Government or as a waiver of the Government’s right under this contract or a law.

15 GENERAL INFORMATION

a. Holidays: The following is a list of U.S. Government holidays. No work will be performed on U.S.

Government holidays. If the holiday falls on a Saturday, the preceding Friday is observed as the holiday, if the holiday falls on a Sunday, the following Monday is observed as the holiday.

https://jko.jten.mil/

b. Base Access. Prior to the commencement of work, the contractor personnel shall submit AF Form 99, Applications for Base Passes to 35th Contracting Squadron, Building 656, for employees requiring base access to perform the work. Upon completion of this contract, the contractor personnel shall return all passes to the Visitor Control Section, 35th Security Force Squadron/SFAP, Bldg. 301, and obtain a certification of receipt. Final payment will be withheld until the contractor personnel have accomplished the required clearances.

c. Vehicle Insurance: When contractor’s owned vehicles are being operated on Misawa Air Base, the contractor shall procure and maintain during the entire period of his/her performance under this contract, the following minimum vehicle insurance: Property Damage - ¥2,000,000 Prior to the commencement of work, the contractor shall furnish to the CO a certificate or written statement of the above required insurance. The contractor is required to notify the CO immediately upon the cancellation or of any material change in the policies adversely affecting the interests of the Government.

16 SAFETY REQUIREMENTS

a. In performing work under this contract, the contractor shall:

i. Comply with all applicable Misawa AB Directives, USFJ and DoD Instructions, OSHA standards, and the General Duty Clause of the OSH Act which requires employees to keep their workplace free of serious recognized hazards.

ii. Record and report promptly (within one hour) to the contracting officer, all available facts relating to each instance of damage to government property or injury to either contractor or government personnel.

iii. Take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the contracting officer.

iv. Cooperate fully and assist government personnel in the conduct of investigation until the investigation is completed.

v. Include a clause in each applicable subcontract requiring the subcontractor's cooperation and assistance in accident reporting and investigation.

vi. Conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work.

17 LOGISTRICAL SUPPORT DFARS Clause 252.225-7976 “Contractor Personnel Performing in Japan”

(DEVIATION 2018-O0019) applies to this contract. Applicable reference includes USFJ Instruction 64-100, the full text of this clause, and USFJ Form 27.

Attachment: Equipment List

Holiday Date New Year's Day 1st January Birthday of Martin Luther King Jr. 3rd Monday of January Presidents Day 3rd Monday of February Memorial Day Last Monday of May Juneteenth Day 19th June Independence Day 4th July Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veteran's Day 11th November Thanksgiving Day 4th Thursday of November Christmas Day 25th December

END OF STATEMENT OF WORK