SOW - Invita Cabinets both AP.docx

Oklahoma City VA Health Care System Oklahoma City, OK 73104

SCOPE OF WORK AND GENERAL SPECIFICATIONS FOR VOCERA DEVICES

1. Background The Oklahoma City VA Health Care System (OKC VAHCS) must purchase additional upgrades for Invita cabinets, warranty, licensing, and mandatory software for a unique identifying inventory system which are compatible with the Invita cabinets currently being utilized by nursing service.

Project Scope

The OKC VAHCS must purchase additional tissue cabinets, warranty, mandatory software and current license that are compatible with the current system for the tissue cabinets which will help meet the need of the Oklahoma City Veterans Hospital for the storage of tissue samples.

2. Specifications

The Oklahoma City VAHCS specifications are designed to outline all the Oklahoma City VAHCS Nursing Service requirements. These requirements will be provided to the Point of Contract (POC) before final approval.

The Invita Upgrades are requesting the following:

TS-030 25 cu ft. Intelligent Cabinet 2 EA 2 Year Extended Warranty 25 cu ft. Intelligent Cabinet (single purchase) Optimize inventory levels • Prevent stock-outs; monitor expiry of products • Customize product layout • Protect critical inventory through secure access • Provide regulatory compliance • Integrate with existing inventory platforms • Access inventory easily. Simply scan your access pass and go. External dimensions (H x W x D) 80.0 in. x 36.0 in. x 26.0 in. Internal dimensions (H x W x D) 65.0 in. x 14.0 in. x 24.0 in

TS-032 7.9 cu ft. Intelligent Cabinet 1 EA 2 Year Extended Warranty 7.9 cu ft. Intelligent Cabinet (single purchase) Optimize inventory levels • Prevent stock-outs; monitor expiry of products • Customize your product layout • Provide regulatory compliance • Monitor temperature remotely • Protect critical inventory through secure access • Tailor with your branding • Integrate with existing inventory platforms External Dimensions 44”H x 24”W x 24”D Internal Dimensions 33”H x 23”W x 18”D

TS-074E 20.2 cu ft. Intelligent Refrigerator 2 E 2 Year Extended Warranty 20.2 cu ft Large Refrigerator (single purchase)

· Maintain a temperature range of + 1.0 °C to + 10.0 °C • Monitor expiry, transactions, and inventory levels of the managed products • Protect high-value inventory through secure access • Ensure security with audible, visual, and remote temperature alarms • Integrate with external third-party temperature monitoring systems

Barcode Scanner 5 EA

• Components issued with cabinets

Bins and Shelving 5 EA

• Components issued with cabinets

· Offeror must meet these specifications:

· Yearly licenses and software updates

· Freight services

· RFID implementation

· Maintenance services for cabinets currently in place

· 24/7 remote temperature controlling

· Prevents stock outs

· Increase product visibility

· 2-year extended warranty

· Usage tracking improves charge capture rates and maintain software requirements

· Usage of Veteran Affairs mandated software of SSO Integration and Maintenance

The following services are being requested:

Base Year: RFID Unit Implementation (includes up to 5 units) Yearly Licenses, Subscription fees, RFID Maintenance and Data Services POP 9/28/2024-9/27/2025

Option Year 1: Yearly Licenses, Subscription fees, RFID Maintenance and Data Services (+) SSO Integration and Maintenance POP 9/28/2024-9/27/2025

Option Year 2: Yearly Licenses, Subscription fees, RFID Maintenance and Data Services (+) SSO Integration and Maintenatce POP 9/28/2025-9/27/2026

Option Year 3: Yearly Licenses, Subscription fees, RFID Maintenance and Data Services (+) SSO Integration and Maintenance POP 9/28/2026-9/27/2027

Option Year 4: Yearly Licenses, Subscription fees, RFID Maintenance and Data Services (+) SSO Integration and Maintenance POP 9/28/2027-9/27/2028

3. Biomedical Engineering Training Requirements:

No training shall be required.

4. Delivery Location:

Oklahoma City VAHCS – Nursing Service – Everett Heuer 921N.E 13th Street Oklahoma City, Ok 73104

5. Place of Performance Oklahoma City VA Health Care System – Nursing Service – Adrian Carter/ Everett Heuer 921 NE 13th Street Oklahoma City, OK 73104

6. Software Period of Performance: September 28, 2023 - September 27, 2028 Base Year: September 28, 2023 - September 27, 2024 Option year 1 : September 28, 2024 - September 27, 2025 Option year 2 : September 28, 2025 - September 27, 2026 Option year 3 : September 28, 2026 - September 27, 2027 Option year 4 : September 28, 2027 - September 27, 2028