SOW Install Cooling Fans in Building 31 03 03 21.docx

DEPARTMENT OF VETERANS AFFAIRS

WHITE RIVER JUNCTION VA MEDICAL CENTER

STATEMENT OF WORK

FOR

INSTALL COOLING FANS

March 3, 2021; By Jeff Nichol

1. Scope of Work:

Furnish and install a fan cooling system for two 750 KVA transformers in Room G1E of Building 31, at the White River Junction VA Medical Center.

Contractor will provide a complete system including installation and all required parts and accessories required for operation and control. The work/system will include, but may not be limited to:

A. Six (6) 120 VAC cooling fans, mounting brackets,(2) digital transformer temperature monitors and controllers, (2) control power transformers , SIS wiring, and 6 insulated thermocouples and miscellaneous items. Fans will increase each transformer nameplate capacity from 750 KVA to 1000 KVA.

B. Install, wire, set-up, test and commission the new cooling system at completions.

C. All cooling system components to be provided by GE or Equivalent, designed for dry type transformer cooling.

D. Each transformer shall be isolated and deenergized for such time as may be required to complete the work.

E. Contractor shall provide appropriate training to VA employees on the operations and maintenance of the new system.

2. Qualifications of Contractors:

A. Contractors shall be experienced Electrical Contractors, having properly trained and licensed permanent staff required to perform the proposed work.

B. Contractors shall have technical and safety training and demonstrable track records of working experience in maintenance, inspection, and testing of the Electrical Power Systems and related components in healthcare, industrial, educational, and commercial facilities for a minimum of five (5) continuous years. Electrical components on which the Contractors have experience shall include, but not be limited to, switchboards & switchgear (low and medium voltage); low voltage controls; wiring, transformers, breakers and other electrical appurtenances.

C. Contractors shall have safety trainings – either on-the-job or class-room type - in electrical safety outlined in the OSHA Standard 29 Code of Federal Regulations (CFR) 1910 Subpart S – Electrical, and the NFPA 70E – Standard for Electrical Safety in the Workplace. Training certification shall be provided upon request indicating each technician is a Qualified Person as defined by NFPA 70E. Training certifications shall be submitted upon request to the VA Contracting Officer Representative (COR) prior to work

D. Contractors shall have and provide all necessary tools, equipment, and Personal Protective Equipment (PPE) to perform the work safely, effectively, and timely. Tools, equipment, and PPE shall comply with the requirements of OSHA Standard 29 CFR 1910, Subpart I, and NFPA 70E. Prior to initiating work, Contractor shall provide documentation that all instruments, test equipment, tools and PPE have current calibration. Dated calibration labels shall be visible on all instruments, test equipment, tools and PPE as appropriate.

3. Duration of work

A. The project shall be completed no later than 60 days following the Notice to Proceed at a time convenient to all parties.

4. Other:

A. The Contractor shall provide a proposed schedule with their bid proposal. The proposed schedule shall be reviewed by the COR; any requirements for adjusting the schedule (e.g. to minimize disruption to the VAMC) shall be incorporated by the Contractor. The VA expects that the required work will be done primarily during normal working hours and hopefully can be accomplished in a single day.

Contractor shall understand that all installation work will be done de-energized in accord with VA regulations.

B. Contractor shall report any electrical deficiencies noticed immediately to the COR.

C. System Function Tests. Provide function tests; commissioning and equipment training for all equipment listed in this Statement of Work.

D. Prior to the start of any work, contractor shall provide submittals for all equipment proposed for the project

E. All the work shall be performed to industry standard, or better, by qualified personnel and in conformance with VA standards and Vermont requirements.

F. Personnel shall be fully licensed or certified for the trades being performed where these trades are licensed by Vermont or by the governing association for that trade or specialty. Submit documentation on licenses or certifications on request.

G. Safety and Health:

1. All project personnel working on site are required to have safety training appropriate to their work. A minimum of the ten hour (10 hour) OSHA class is required for all construction personnel working on site.

1. The Contractor is required to have a Competent Person, as defined by OSHA, on site at all times while any work is in progress.

1. Contractor and all Subcontractors shall comply with all VA safety and health Policies, including but not limited to:

0. Personal Protective Equipment

0. Fire Safety and Hot Work permits

0. Lock Out/Tag Out

0. Confined Space Entry

0. Fall Protection

0. Electrical Safety

0. Trenching and excavation safety, OSHA 1926

0. Hazardous Materials/Workers Right to Know Act

0. Penetration Permits, assuming FRR separation may be in place prior to this work

0. Security - including badges, keys, and parking.

1. Documentation of compliance, including Daily Reports, will be required.

1. Submit training and other advance documentation before start of work and prepare other reports daily for each day that on site work is underway.

H. Personal Identity Verification of Contractor Personnel (October 2006)

a. The Contractor shall comply with agency personal identity verification (PIV) program upon request of the COR.

b. This PIV process may require all workers to complete forms in advance of entering the VA Medical Center, to present two official forms of identification, to submit finger prints and background checks, etc depending on the nature of the project and the length of construction. The approval process typically requires four weeks following fingerprinting before access can be approved.

I. Waste Disposal/Recycling:

a. All metal suitable for recycling shall be placed in the metal trailer by the loading dock of Building 31.

b. Hazardous waste resulting from the demolition, if any, shall be delivered to VA Building 46 under the supervision of the VA GEMS coordinator.

c. Other Hazardous waste, if any, shall be correctly disposed of by the Contractor at no additional cost to the VA (provide a copy of the manifest, and other documentation to COT).

d. Other waste including rubbish and C&D - The Contractor, at no cost to the VA, shall properly dispose of (construction and demolition) debris off site.

e. Store, label waste and containers and dispose of waste in full compliance with EPA, NFPA and VT AEC requirements.

J. An SDS shall be maintained at the work site for all chemicals and hazardous materials brought onto the VA property. Employees using such materials shall use required PPE and shall be familiar with the hazards, disposal, storage and emergency response including spill and fire procedures, etc. Contractor is responsible for compliance with EPA and VT and VA requirements related to use, storage, disposal and emergency response including spill and fire procedures, etc. for all hazardous materials utilized in this project.

K. Work is to be done during working hours, including nights and weekends in accord with the approved schedule. Unscheduled variances to the schedule may be allowed with advance written request, subject to availability of VA staff to support operations.

L. Contractor is responsible for providing and installing all required system components, fastening, miscellaneous hardware and construction materials, including any building materials required for patching/painting/touch up/restoration.

M. Where applicable, in advance of construction, submit shop drawings, catalog cuts, manufacturer’s literature, installation instructions, wiring and piping diagrams, control prints, recommended spare parts lists and O&M manuals for new equipment and materials to be incorporated into the work for approval. At the completion of the work and before acceptance, Contractor is to submit copies of the above plus any as-built changes, as applicable, in a three ring binder.

N. Cleanup & protection:

1. Work sites to be protected during construction to minimize damage to VA property, furnishings, etc.

1. Work sites to be regularly cleaned and kept free of waste and hazards

1. At completion of work, and prior to acceptance, the interior and exterior of equipment, panels, etc. and the work site shall be thoroughly cleaned of all construction scraps, dirt, dust, etc.

O. Restoration - Cleanup & protection:

1. Any damage to finished surfaces shall be replaced or repaired to a condition equal, or better than current conditions.

4. Warranty:

A. Work is to be guaranteed for 100% of all labor and materials for a period of one (1) year from the date of completion or acceptance, whichever is later. Contractor shall promptly repair or replace any portion of the work or equipment which fails within this time period, except in the case of VA abuse, VA failure to follow minimum operations and maintenance requirements that have been specifically outlined by the contractor and conveyed in the documentation at acceptance, or by acts of God.

B. If manufacturer’s warranty exceeds one year then contractor shall extend guarantee for the same period for only that equipment or materials.

END