SOW Install Building Automation System B-12 2021.pdf

Statement of Work

Install Building Automation Controls USDA Building #12

Asset ID # 640600B012

USDA-ARS

MS State, Mississippi

Prepared by:

Greg Porter 25 March 2021

Reviewed by:

Kevin Magee 19 July 2021

Table of Contents

Location Map Page 3

Statement of Work Page 4

Pictures Page 5

Contractor Responsibility Page 6

Project Schedule/Contacts Page 7

Location Map

Statement of Work: “Install Building Automation Controls” for Building #12 at ARS MS State. This project is located at Building 12, USDA-ARS MS State at 606 Spring Street, MS State, MS 39762.

Project Objective: The objective of this project is to integrate existing JCI Building Automation Systems into one comprehensive web-based Java Application Control Engine (JACE) so that all HVAC related functions may be monitored and controlled remotely using a graphic user interface as provided in this project. Preference will be given to contractors located within 150 mile radius of ARS MS State Location.

Contractor must be registered in System for Award Management, (SAM), prior to submitting a quote. Registration can be obtained through:

https://www.sam.gov/portal/public/SAM/

Site Visit: Contractors are encouraged to visit the site and be escorted by a government representative to confirm locations, dimensions, and conditions of the project before a quote is submitted. The site visit shall be for the purpose of observing firsthand any conditions relevant to the completion of this project. No consideration will be given to claims based on lack of knowledge of existing conditions, except where contract documents make definite provisions for adjustment in cost or extension due to existing conditions not readily foreseeable. This project is located at USDA-ARS in MS State, MS.

Utilization of Bio-Based Products: The contractor shall utilize products and material based from bio-based materials, (e.g. bio-based greases; bio-based hydraulic fluids, bio-based absorbents), to the maximum extent possible without jeopardizing the intended end use of detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conform to the applicable Federal Specifications and Standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the Contracting Officer Representative (COR). Products can be found at:

https://www.biopreferred.gov

Safety: The contractor will submit a Site Safety Specific Plan/Accident Prevention Plan in industry recognizable format to the Contracting Officer within 7 days of contract award. The Plan shall include phone numbers and maps to the local Dr.

Office and nearest Hospital.

Base: Provide all equipment, materials, labor, hardware, software, and licenses necessary to install a Honeywell web-based JACE System, or approved equal, for building 12 at USDA ARS MS State. This project will include providing the necessary means to integrate the existing JCI system into the new system. The new system shall have a contractor installed and generated graphics based JACE Supervisory Control front-end interface that is accessed using a web browser and shall be fully functional as a stand alone means to monitor and control the heating and cooling systems in Building 12. The software and graphics shall be installed on a USDA provided computer. The task list for this project is as follows:

Task List:

1. Provide and install Honeywell Web JACE system software and graphics on USDA Provided Computer

2. Integrate BacNet Communications

3. License and commission software

4. Provide 5-year Maintenance agreement

5. Provide 16 hours of training https://www.sam.gov/portal/public/SAM/ https://www.biopreferred.gov/

Poultry Building #12

Pictures:

Existing Johnson Controls Setup.

All quotes shall be in unlocked MS Word format and all cost quotes shall be detailed and presented in unlocked MS Excel format with formulas working.

Contractor Responsibility:

1. Contractor will verify all dimensions and site conditions prior to beginning work.

2. Contractor will perform the work as listed in the above outlined Base.

3. Contractor shall keep work area clean daily and take measures to control debris while work is being performed.

4. Contractor is required to manage the project and consult with the Government prior to beginning all work phases.

And, to work in a manner that minimizes the impact of the work on Government operations, research, and functions.

5. All work must be performed in such a manner as to not adversely affect daily operations of the facility, its workers, and the onsite facility operations.

6. Contractor must always have a Foreman on the job while working on this project.

7. Contractor will provide their own restroom facility and dumpster.

8. Contractor will remove all demolished material and debris from the worksite and dispose off-site.

Material / Submittals:

The Contractor shall supply all materials necessary to successfully complete the project and deliver a functioning system as required. Submittals on all material incorporated into the work, including shop drawings and specifications, used on this project shall be submitted to the EPM and Contracting Specialist as noted in this document. Electronic submittals are acceptable otherwise three written submittals are required.

Execution of Work:

Contractor will verify all dimensions and site conditions prior to beginning work. Contractor will schedule the work between working hours as listed below. Contractor is required to provide labor, specified material, equipment, and other tools required to perform the job fully and completely. No Government equipment will be available for use by the contractor. The contractor shall always be responsible for protecting his work and ensuring the safety of his crew and ARS employees. Upon completion of the project, the contractor shall remove from the premises all accumulated materials and rubbish caused by the project. Premises shall be left in a clean, orderly, and acceptable condition.

Damage to Property:

Any damage to the Government buildings, utilities, etc. caused as the result of the contractor’s activities shall be repaired or replaced to the satisfaction of the Government.

Inspection and Acceptance:

A government representative shall inspect and approve the work performed on this project. The Contractor shall schedule inspection a minimum of 10 days in advance, in writing, to the Contracting Officer.

Project Schedule:

The completion of this project shall not exceed 45 days from date of Notice to Proceed. A request for time extension must be submitted to the Contracting Specialist in writing. Each request must include specific and detailed reasons in support of the schedule alteration.

Work Hours:

Contractor work hours shall be Monday through Friday, seven (7) A.M. to four (4) P.M. with the exception of Government holidays. Any changes to work schedule shall be submitted to Contacting Officer for written approval prior to schedule change.

Project Contacts:

Ms. Donna Signa, Administrative Officer (AO) USDA, ARS MS State 150 Twelve Lane MS State, MS 39762 Phone: 662-320-7393 Email: donna.signa@usda.gov

Mr. Kevin Magee, PE Engineering Project Manager (EPM) USDA, ARS SEA Facilities Engineering 141 Experiment Station Road Stoneville, MS 38776 Office: (662) 686-5289 kevin.magee@usda.gov

Mr. Greg Porter, USDA-ARS Facility Operations Specialist (POC) P.O. Box 5367, 150 Twelve Lane MS State, MS 39762

(662) 341-1791 greg.porter@usda.gov

Ms. Jessica Pacheco, Contract Specialist USDA, ARS, SEA, Acquisitions, Personal Property & Fleet Management 141 Experiment Station Road Stoneville, MS 38776 Office: (662) 686-5414 jessica.pacheco@usda.gov mailto:donna.signa@usda.gov mailto:kevin.magee@usda.gov mailto:greg.porter@usda.gov mailto:jessica.pacheco@usda.gov