SOW - Inspect_Repair Hanger Doors.pdf

STATEMENT OF WORK (SOW)

FOR

PJVY250717 - Annual Hanger Door Inspection & Repairs

Services

1.1 General:

1.2 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform Hanger Door Inspections Services, as defined in this SOW. Inspections and repairs of MegaDoor hangar doors SHALL be performed by ASSA Abloy certified technicians. All work is to be performed by certified/licensed technicians with no less than five years of experience repairing or installing aircraft hangar door systems.

1.3 Background: UFC 3-301-01, Statement of Special Inspections.

1.4 Period of Performance (PoP): The entire work shall be accomplished within 120 days after the date of issuance of Notice to Proceed.

1.4.1 No material shall be ordered and no work shall be performed prior to the issuance of the NTP by the contracting officer.

1.5 General Information:

1.5.1 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this SOW. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary. After acceptance of the QCP, the contractor shall obtain the Contracting Officer’s (KO) acceptance in writing of any proposed changes to its QCP.

1.5.2 Quality Assurance (QA): The Government shall evaluate the contractor’s performance under this contract in accordance with the Statement of Work.

1.5.3 Recognized Holidays: The following are recognized US holidays. The contractor shall not perform services on these days:

New Year’s Day: January 1st Martin Luther King, Jr.’s Birthday President’s Day Memorial Day Independence Day: July 4th Juneteenth: June 19th

Columbus Day Veteran’s Day: November 11th Thanksgiving Day Christmas Day Labor Day

1.5.4 Place and Performance of Services: The contractor shall provide services between the hours of 0700-1600 on Monday through Friday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings.

Performance shall be at Hangers 306 and 308. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this SOW when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.5.4.1 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays.

Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.5.4.2 The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation.

Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times. The contractor shall ensure compliance with all regulations and orders of the installation which may affect performance.

1.5.5 Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s Representative (COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.5.5.1 COMSEC/IT Security. All communications with DOD organizations are subject to communications security (COMSEC) review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DOD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DOD organizations. Therefore, the contractor is advised that any time contractor place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DOD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.5.5.2 Use of Government Information Systems (IS) and access to Government networks is a revocable privilege, not a right. Users are the foundation of the DoD strategy and their actions affect the most vulnerable portion of the AEI. Contractor employees shall have a favorable background investigation or hold a security clearance and access approvals commensurate with the level of information processed or available on the system. Contractor employees shall:

a. Comply with the command's Acceptable Use Policy (AUP) for Government owned IS and sign an AUP prior to or upon account activation.

b. Complete initial and/or annual Information Assurance (IA) training as defined in the IA Best Business Practices (BBP) training (https://informationassurance.us.army.mil).

c. Mark and safeguard files, output products, and storage media per classification level and disseminate them only to individuals authorized to receive them with a valid need to know.

d. Protect IS and IS peripherals located in their respective areas in accordance with physical security and data protection requirements.

e. Practice safe network and Internet operating principles and take no actions that threaten the integrity of the system or network.

1.5.5.3 Protection of Personally Identifiable Information (PII). The contractor shall protect all Personally Identifiable Information (PII) encountered in the performance of services in accordance with DFARS 224.103 and DoDD 5400.11, Department of Defense Privacy Program, and DoD 5400.11-R. If a PII breach results from the contractor’s violation of the aforementioned policies, the contractor shall bear all notification costs, call-center support costs, and credit monitoring service costs for all individuals who’s PII has been compromised.

1.5.5.4. Access and General Protection/Security Policy and Procedures. This standard language is for contractor employees with an area of performance within Government controlled installation, facility, or area. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s Representative (COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the local installation’s Security Forces, Director of Emergency Services or local Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DoD, HAF and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes. For Contractors that do not require CAC, but require access to a DoD Facility and/or Installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (AFI 10-245, AFI 31-101 and AFMAN 31-113), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.5.5.5 AT Level 1 Awareness Training (AT): All contractor employees requiring access to Army Installations, facilities, and controlled access areas shall complete Level 1 AT within 30 calendar days after contract start date and within 30 calendar days of new employees commencing performance. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee, to the COR, or to the KO if a COR is not assigned, within 15 calendar days after completion of training. Level 1 AT is available at https://atlevel1.dtic.mil/at/.

1.5.6 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with Federal Acquisition Regulations Subpart 42.5. The KO, Contracting Officer’s Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the Contacting Officer will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.5.7 Identification of Contractor Employees: All contractor personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e- mail) and dealings with Government or non- Government entities/ Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed. The contractor shall retrieve all identification media (including vehicle passes) from their employees who depart employment for any reason. All identification media (i.e., badges and vehicles passes) shall be returned to the KO within 14 days of an employee’s departure.

1.5.8 Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. Such actions may include, but are not limited to, removal from the contract, reduction in benefits, or termination of employment. The Contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.5.9 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.5.10 Phase In / Phase Out Periods: To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the contractor shall have personnel on board, during the 60 days phase in/ phase out periods. During the phase in period, the contractor shall become familiar with performance requirements in order to commence full performance of services on the contract start date.

2 Contract Requirements

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Statement of Work.

2.1.5 DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the SOW. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.10 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.11 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12 WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 ACRONYMS:

AFARS Army Federal Acquisition Regulation Supplement AR AT/OSPEC Antiterrorism/Operational Security CFR CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of Defense Form 250 (Receiving Report) DD250 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/Equipment/Services IA IA Information Assurance IS Information System(s) KO Contracting Officer OCI Organizational Conflict of Interest ODC Other Direct Costs PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact

3. Government Equipment / Property

3.1 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.2 Property: The Government will furnish the necessary workspace for the contractor to perform services outlined in this SOW to include desk space, telephones, computers and other items necessary to maintain an office environment.

3.3 Materials: N/A

3.4 Equipment: N/A

3.5 Services: Escort by military personnel to restricted areas

3.6 DESCRIPTION OF WORK: BASE BID INSPECT 5 PART DOOR SYSTEMS

3.7 CONTRACTOR shall inspect all mullion motors in hangers 305, 306 and 308.

3.8 CONTRACTOR shall inspect all mullion arrestors in hangers 305, 306 and 308.

3.9 CONTRACTOR shall inspect tears in outer fabric of hanger 305, 306 and 308.

3.10 CONTRACTOR shall inspect weather stripping on mullions in hangers 306 and 308.

3.11 CONTRACTOR shall inspect wind-locks in hangers 305, 306 and 308.

3.12 CONTRACTOR shall inspect all lifting straps, cables, and reels in hangers 305, 306 and 308.

3.13 CONTRACTOR shall inspect all rollers, wear blocks, and limit switches in hangers 305, 306, and 308.

3.14 CONTRACTOR shall inspect all dead-man switches in hangers 305, 306 and 308.

3.15 CONTRACTOR shall check if doors operate without undue noise.

3.16 CONTRACTOR shall inspect doors for any excessive wear.

3.17 CONTRACTOR shall inspect door for any excessive corrosion.

3.18 CONTRACTOR shall look for missing screws.

3.19 CONTRACTOR shall insure protective buttons are in place.

3.20 CONTRACTOR shall insure wear blocks are tight.

3.21 CONTRACTOR shall insure batten strips ends are straidght.

3.22 CONTRACTOR shall insure electrical door mullion pushbuttons, interlocks, limit switches, and crank limit switches, operate properly.

3.23 CONTRACTOR shall insure light bulbs on control panel operate properly.

3.24 CONTRACTOR shall insure no water is in the control panel.

3.25 CONTRACTOR shall insure the control panel has no loose wires.

3.25 CONTRACTOR shall insure the control panel has no loose wires.

3.26 CONTRACTOR shall insure the hoists operate without abnormal noise, hoists do not leak oil, hoists have the proper oil level, and a hand crank is available.

3.27 CONTRACTOR shall insure the hoists brakes function properly, and are adjusted.

3.28 CONTRACTOR shall insure the hoists fan motor is not damaged or cracked, the belts and wire rope are intact, and the wire rope is intact.

3.29 CONTRACTOR shall insure the hoists are firmly mounted.

3.30 CONTRACTOR shall insure the hoists belt drums are intact.

3.31 CONTRACTOR shall visual inspect chain hoist sprockets.

3.32 CONTRACTOR shall inspect chain for manufactures wear tolerance.

3.33 CONTRACTOR shall insure counterweight system is attached.

3.34 CONTRACTOR shall insure mullion/extension and guiderails aligned at hinge.

3.35 CONTRACTOR shall insure mullion hoist hooks and chains intact.

3.36 CONTRACTOR shall make sure mullions travel smoothly in pit.

3.37 CONTRACTOR shall check slip clutch settings.

3.38 CONTRACTOR shall inspect bottom beam for damage.

3.39 CONTRACTOR shall insure reversing edge is functional.

3.40 CONTRACTOR shall insure safety arrestors are working and lubricated.

3.41 CONTRACTOR shall ensure wind locks are working and lubricated.

3.42 CONTRACTOR shall insure safety arrestor C-clips in place.

3.43 CONTRACTOR shall ensure guide rails are firmly mounted, no missing screws, free of deformation, operated without vibration, and guide rail joints are smooth and pinned.

3.44 CONTRACTOR shall provide GOVERNMENT with detailed report of discrepancies within 30 calendar days of inspection completion date.

3.45 OPTION 1: REPAIR DOOR 308

3.45.1 Replace motor brakes on all 5 doors.

3.45.2 Replace Control Panel Lights approx. 30 bulbs

3.45.3 Service all mullion switches and proximity sensos, four total.

3.46 OPTION 2: REPAIR DOOR 306

3.46.1 Service all limit and proximity switches, four total.

3.46.1 Replace all guide rollers on door three, approx. 30 rollers

3.47 OPTION 3: REPAIR DOOR 305

3.47.1 Replace all bush button control lights on control panel, approx. 30 bulbs.

4. [Reserved]

5. Standard Products

5.1 The CONTRACTING OFFICER and COR must approve all material submittals prior to procurement. Materials substitution after submittal approvals shall not be allowed without approval by KO.

5.2 Materials such as sealants, adhesives, water-proofing or fire-proofing must comply with standards set forth by UL, ASTM, and IEC and listed for the specific use intended.

5.3 CONTRACTOR shall allow for a 2 week turnaround on all RFI, Submittal, Permits, or badging requests to allow for GOVERNMENT review.

5.4 In the event of conflict among the Specifications, Drawings and/or Technical Instructions, the CONTRACTOR shall bring such conflict to the attention of the CONTRACTING OFFICER immediately for resolution before proceeding with the work involved.

5.5 Documentation shall be provided for each submittal. As a minimum, the documentation shall include the AF 3000 cover, a catalog sheet of the specific product and the product technical information. When required, a sample of the product/equipment or material must accompany the submission.

5.6 All chemical materials to be used in this SOW shall be documented on the Transient Organizational Hazardous Material Inventory form. An SDS (Safety Data Sheet) shall be submitted for all chemicals listed.

6. Project Closeout Documents

6.1 Contractor shall submit a 1354 Worksheet to COR within 10 days of project completion.

6.2 Contractor shall submit Mechanical Testing and Balancing Report on all mechanical system/ component installations to COR within 10 days of project completion.

6.3 Contractor shall submit Release of Claims to COR within 10 days of project completion.

6.4 Contractor shall submit Red Line Drawings to COR within 10 days of project completion.

6.5 Contractor shall submit 1 Year Warranty letter signed by company representative to COR within 10 days of project completion.

7. Required Warranties

7.1 The Contractor shall provide a 1 Year Warranty on all material, labor, and installed equipment IAW this SOW and in conjunction with any additional manufacturer’s warranties.

CONTRACT INFORMATION:

COR: Lt Col Emerson Slack

COR: SMSgt Matt Laign

KO: Kimberly Rowan

PASS & ID: Natalie Clower

SFS: CMSgt Daniel Schildt

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