SOW_Industrial Vending Machines Consumables_v2.pdf

Version 07/01/2025

Statement of Work

Vending Machine Consumables Equipment and Service

SECTION I: Background

1.1 The Bureau of Engraving and Printing’s (BEP) mission is to develop and produce United

States currency notes, trusted worldwide. BEP’s vision is to be the world standard securities printer providing its customers and the public with superior products through excellence in manufacturing and innovation. As its primary function, the BEP prints billions of dollars - referred to as Federal Reserve notes - each year for delivery to the Federal Reserve System. The Office of Currency Manufacturing, in an effort to be more cost efficient and to increase our Supply Chain Management efforts, has analyzed order history from 2018-2022 focusing on consumables that are used in multiple sections/areas of the building. Those items have been filtered to include safety items, cleaning products, and easily disposable consumables such as batteries. The BEP is interested in providing those items via a Vehicle Managed Inventory (VMI) system.

SECTION II: Purpose

2.1 Product, Service or Outcome Needed. Establishment of a BPA for Vendor Managed Inventory Services via Industrial Vending Machines owned and operated by the contractor. The Contractor will supply the equipment and be responsible for the purchase and management of all inventory within system. The BEP will reimburse for all items in the machine. BEP requires continuous on-site management of machine and inventory to keep items at the agreed upon minimum/maximum level. A data reporting system shall be included with system that can provide real time reporting of inventory consumption and availability. Product items supplies shall be fluid and based on consumption and demand.

2.2 Scope of the Product, Service, or Outcome. This SOW establishes the requirements for a contractor owned supply vending machine service for the Bureau of Engraving and Printing (BEP) located at the Washington D.C. facility. The requirement is for vendor-owned vending machine(s) and shall include a Base Year and Four (4) Ordering periods.

The contractor-owned units shall be installed and maintained by the Contractor with all functions, capabilities and equipment as described herein. The Contractor shall provide all resources necessary to deliver, install, calibrate, demonstrate functional operation, set up software and programs to provide all reports to authorized personnel, and provide employee and supervisor training for the vending machine(s). The Contractor owns the vending machine(s), while the Government owns the supply inventory inside the machine(s). The Contractor shall be an authorized distributor of the supplies installed in vending machine(s).

SECTION III: Technical Requirements/Tasks/Outcomes

Salient Features and Minimum Requirements:

3.1 Equipment

3.1.1 Contractor shall furnish, install, maintain, service, repair and/or replace vending machines at no charge to the BEP.

3.1.2 All vending machine placements must be new vending machines or like-new vending machines. “Like-new vending machines" are defined as those latest state-of the-art vending machines that are less than three (3) years old and/or have been refurbished immediately prior to installation.

3.1.3 All vending machines will remain the ownership and property of the Contractor.

3.1.4 All vending machines must comply with all Federal, State, and County Codes.

3.2 Equipment Service

3.2.1 The Contractor shall respond to service calls within 4 hours and be on-site to make necessary repairs within 48 hours. Replacement of non-functional machines must be addressed within three (3) business days of notification. The response time for service calls apply to any service call between the hours of 7:00 am and 3:00 pm, Monday through Friday.

3.2.2 Should a vending machine malfunction or break down more than three (3) times in a one (1) month period, the Contractor will provide replacement options and/or long-term repair solutions.

3.2.3 The Contractor shall propose a policy outlining procedures for promptly handling emergency maintenance and repair services for nights, weekends, and holidays.

3.2.4 The Contractor shall provide direct cell phone numbers of the responsible personnel to be contacted in the event of an emergency during non-operating hours.

3.2.5 The BEP reserves the right to terminate the BPA, and any subsequent BPA calls if Contractor fails to respond to maintenance and stocking issues after multiple notices (3 will be deemed the amount of non-response incidents for a single call/report); machines are not maintained and kept in working order; stock levels are not maintained consistently; and malfunctioning machines are not replaced or repaired within the agreed upon terms.

3.2.6 The Contractor will provide a local or toll-free number on each vending machine that may be used for inquiries or reporting empty or out of order conditions.

3.3 Placement of Vending Machines

3.3.1 Installation of vending machines will be in the Main building of the DCF Facility.

3.3.2 The Offices of Facilities Support (OFS) and Information Technology (OIT) will authorize the placement of machines in strategic locations throughout the facility where traffic patterns and/or other circumstances warrant their placement.

3.3.3 The Contractor may recommend relocation of existing machines and/or new machines in new locations. OFS and OIT must review and approve relocations or locations of new machines prior to installation.

3.3.4 All vending machines shall not in any way obstruct or otherwise interfere with emergency exits or access as determined by the Office of Environment, Health and Safety (OEHS).

3.4 Products

3.4.1 Products shall be of quality material and meet the specifications provided. If agreed upon items are not in stock replacement items must be of equal or higher quality.

3.4.2 Individual product fluctuation is expected with changes in materials, manufacturing and shipping. Primary contractor is expected to provide all items in vending machines. Due to this requirement and the known price fluctuations the Primary is allowed to procure products from any subcontractor as long as product is equal to or better than the requirement and price remains within 5% of the agreed contract price.

3.4.3 All products must be delivered and placed in machines in approved quantities.

3.4.4 Vending machines should be well stocked with no more than 15% of the shelves being empty of product for more than three (3) days.

3.4.5 Significant changes to proposed product selections or package sizes must be approved by the contract COR in advance. In addition, if the substitute has a price more than a 5% increase of the listed agreed upon item, the COR needs to approve of the substitution in advance.

3.4.6 Restocking and preventative maintenance on all machines shall be done between the hours of 7:00 a.m. and 3:00 p.m. Monday through Friday excluding major holidays or times the BEP is closed.

3.5 Financial

3.5.1 Contractor shall set up an invoicing schedule and process with the BEP that must be approved by COR and CO for items consumed from machines.

3.5.2 The BEP shall have the right to inspect the Contractor’s records, invoices, and any other accounting documentation necessary to verify usage.

3.6 Vending machine(s) reports and accessibility

3.6.1 Contractor shall stock appropriate inventory levels with reports to proper personnel at any time by a formatted spreadsheet. This will allow BEP to adjust inventory levels based on usage throughout contract performance. Levels shall only be adjusted after authorization by a COR.

3.6.2 Set up of tool vending machine shall be by part number, Electronic Data

Processing number or proper description of tools in vending machine that is accessible at any time by BEP authorized personnel.

3.6.3 The vending machines shall allow authorized personnel only to access tool vending machine with a bar code type method or equal. This method shall be used to verify personnel using the tool vending machine, type of tools/safety supplies and amount removed from the machine and history of tools used for the work order.

3.6.4 All items that are to be installed by the Contractor shall be verified by COR or assigned personnel. The Contractor shall have a list or inventory sheet for the items that are to be installed in the vending machine. The inventory list shall have all information that describes the items to be installed. Inventory list may be adjusted during the life of the contract based on usage of current items or addition of new items identified by the BEP. Inventory items must be agreed and approved by COR. Any item additions will include description; item number; min/max level and storage quantity.

3.6.5 Drawer layout for the vending machine shall be set up to accommodate all

BEP tool inventory list for one piece/tool at times or multi tools at a time.

All compartments in the drawers of the vending machine shall be used.

3.7 Deliverables:

3.8 Special Delivery Instructions. The Contractor shall be responsible for delivering and installing the vending machine(s) in the BEP’s Washington D.C facility.

3.9 Performance/ Delivery Period. The period of performance for the BPA is five (5) years or when the BPA ceiling is reached, whichever occurs first.

3.10 Place/ Location of Performance/ Delivery. Delivery will be to the Bureau of Engraving and Printing Eastern Currency Facility (ECF) 14th & C Streets, S.W., Washington, D.C.

Main Building. Equipment will be installed in the Basement Mid-Tunnel and B-Wing of the 4th Floor of the Main Building. Delivery will be to the BM-5 Entrance due to height restrictions in the Annex tunnel.

3.11 Travel Requirements. There is no travel authority included in this contract.

3.12 Special Requirements. There are no special requirements in this contract.

3.12.1 Contracting Officer Representative (COR): The (COR) will be identified by separate letter issued by the CO. The COR monitors all technical aspects of the Contract and assists in Contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the CO and Contractor of any deficiencies; coordinate availability of government

Deliverable Due Date Deliverable Recipient

Deliverable Format

Monthly Progress Report 15th of every month COR Format agreed upon by COR and contractor

Invoices End of each month COR Format agreed upon by COR and contractor

Project Milestone 30 days after award COR Format agreed upon by COR and contractor

Instruction for Installation 30 days after award COR Format agreed upon by COR and contractor furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the Contract.

3.12.2 Physical Security: The Contractor shall be responsible for safeguarding all government equipment, information and property provided for Contractor use under this Contract. This Contract requires access into the Controlled Industrial Area of the BEP. The Contractor personnel shall recognize that BEP deals with sensitive information and other proprietary information, which are valuable, special, and unique assets. All information pertinent to BEP’s information technology resources is highly sensitive and may not be released to third parties without the express, written consent of BEP. This information requires strict control procedures to preclude unauthorized disclosure or dissemination.

Information pertinent to personnel is protected from unauthorized disclosure under the provisions of the Privacy Act of 1974 (5 U.S.C. 552a). Contractor personnel shall not divulge, disclose, or communicate in any manner, any information to any third party without prior written consent of the BEP.

Contractor personnel shall protect information and treat it as strictly confidential and will abide by the security requirements of BEP. A violation of this paragraph shall be a material violation of this Contract. Should the Contractor receive or suspect they have learned of sensitive or classified information, the Contractor shall identify and report suspicions to the COR. Contractor personnel performing work under this Contract shall be subjects of background investigations, conducted by BEP’s Office of Personnel Security, prior to start of work under this Contract. Each Contractor employee performing under this Contract must successfully complete the Government required background check form at time of the proposal submission and must maintain the level of security required for the life of the Contract.

3.12.3 Identification of Contractor Employees: All Contractor personnel shall clearly identify themselves as a Contractor and shall be required to wear identification (ID) badges in a visible location on the front of exterior clothing, above the waist, (except when safety or health reasons prevent such placement). ID badges shall be worn at all times when performing work. ID badges shall have an identification picture, and shall state the name of the individual and the company they represent.

Contractor personnel are prohibited from possessing weapons, firearms or ammunition, on themselves or within their Contractor-owned or privately owned vehicle while on BEP premises. Contractors designated to fill the vendor need to be able to meet criteria to get contractor badges to have unescorted access.

3.12.4 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this Contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart

9.5. The Contractor shall notify the CO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the CO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the CO and in the event the CO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the CO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the

OCI.

3.12.5 NON-PERSONNEL SERVICE STATEMENT: Contractor employees

performing services under this Contract will be controlled, directed, and supervised at all times by management personnel of the Contractor. Contractor management will ensure that employees properly comply with the performance work standards outlined in the SOW. Contractor employees will perform their duties independent of, and without the supervision of, any Government official or other Government Contractor. The tasks, duties, and responsibilities set forth in this Contract may not be interpreted or implemented in any manner that results in any Contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The Government will control access to its facility and will perform the inspection and acceptance of the completed work. Services procured as part of this requirement shall not be personal services, advisory and assistance, or inherently governmental in nature.

SECTION IV: Responsibilities

4.1 Contractor. The Contractor shall be responsible for the following.

4.1.1 Delivery of the vending machine(s)

4.1.2 Installation of the vending machine(s).

4.1.3 Maintenance of the vending machine(s). In the event of a vending machine’s failure there must be an override system in order to be able to retrieve stock from the vending machines. After repair of vending machine, all reports and inventory counts are to be up to date and current.

4.1.4 Ensuring functional operation of the vending machine(s) at all times.

4.1.5 Maintain adequate levels of inventory in the vending machine(s) at all times as defined as in the BEP Inventory List.

4.1.6 Restocking of inventory within 48 hours of the minimum inventory.

This includes restocking of tools, safety equipment, or resetting count of tooling in tool vending machine, reports on what tools have been restocked and reports made to COR or appointed BEP personnel.

4.1.7 Repairing/replacing of machine(s) within 72 hours of reported machine failure. Recount inventory in the machine and reset to proper working levels. In the event the tool vending machine has to be replaced, the contractor must remove all BEP badge numbers and passwords.

4.1.8 All inventory that is to be supplied by the Contractor must meet specifications. A replacement product deemed equal or superior must be approved by COR. BEP has items that have been approved for usage. If the item that the Contractor supplies in as an equal but does not meet specifications it is the Contractor’s responsibility to remove and replace the tool at the Contractors expense. Any “significant changes” to anything not greater than or equal quality and size of the listed items require approval of the COR in advance. In addition, if the substitution has a price more than a 5% increase of the listed agreed upon item, the COR needs to approve of the substitution in advance.

4.1.9 BEP has new annual requirements; security changes; and quality specifics that requires a change in current supplies. If additional/change in supplies is required Contractor shall initiate ordering of supplies and adding them to the machine within 15 calendar days.

4.1.10 The contractor shall have a scanner or a similar device that will have the ability to read work order bar codes or keyboard system on the tool/safety supply vending machine that will allow work orders to be scanned or typed into the tool vending machine. The tool vending machine(s) shall provide a check out/check in process. This shall allow tools to be tracked at all times.

4.1.11 All data collected by the vending machines must be generic in nature and not refer to any mission related project or reference the final product. All data collected is owned by the U.S. Government and cannot be used for any other purpose than what is allowed in this Contract.

4.1.12 The vending machines will ONLY be allowed to capture and store the following information about an individual: Name, Identification Number, and Cost Center. Any additions to this information should be cleared by Contract Officer (CO) and Contracting Officer Representative (COR).

4.1.13 Communication with the vending machine(s) are limited to the following

BEP’s Chief Information Office (CIO) Directorate approved connectivity solutions: telephone modems or cellular modems. Non-governmental devices are strictly prohibited from connecting to the government network or from using wireless fidelity (WIFI). Any other solutions must be evaluated and approved by the CO to ensure they will work and are authorized solutions.

4.1.13.1 Telephone Data Modems: The Government will provide CAT 5 cabling and connectivity to the BEP data modems from each of the Vending devices. Modems shall be provided by vendor. If the BEP telephone switch and circuits are used for data connections, the connections must be infrequent, short duration connections typically during the hours of 11:00pm to 7:00am. Permanent or frequent long duration connections to external locations utilizing the BEP’s external telephone circuits are not acceptable. No Long Distance charges shall be incurred by the U.S. Government.

4.1.13.2 Cellular modems: Cellular modems are acceptable but cannot be used to create a WIFI hotspot. Contractor is responsible for checking signal reception at each Vending device location to assure an acceptable signal is available. Vending machines inside a building will usually not get good reception.

4.1.14 The CFO Directorate performs periodic wireless scanning. If any wiring or wireless signals interfere with government communications, it will have to be modified at the Contractor’s expense.

4.2 Government. The Government will be responsible for providing the following:

4.2.1 All applicable electrical connections are to be within 20 feet of equipment location;

4.2.2 Space for vending machines within building;

4.2.3 A complete initial list of the material inventory to Contractor. This list is not exhaustive or complete and items can/will be added and removed during contract life.

SECTION V: Requirements

5.1 System of Units. The equipment shall display all units of measure in the U.S.

Customary System of Units.

5.2 Equipment Location. Equipment shall be installed in buildings and shall be placed in the area shown in the attachment to the scope of work.

5.3 Electrical Power Requirements. The vending equipment shall be designed to operate on 110V electrical power. The electrical system shall conform to National Fire Protection Association (NFPA) 79.

5.4 Electrical Noise. The electrical power at BEP is subject to noise. If the system requires clean electrical power for proper operation, a properly sized power-conditioning unit shall be included with the units. If the machines are subject to interference from adjacent machinery, the units shall include the proper shielding to prevent malfunctions.

5.5 Safety and Health Requirements. The machine(s) shall be in compliance with

Occupational Safety and Health Administration (OSHA) provisions, 29 CFR 1910 et seq. The Contractor shall conform to all federal, OSHA standards applicable to the work performed and safety practices and guidelines contained within this Statement of Work.

If a contractor employee is observed performing in a manner inconsistent with any of the above-mentioned regulations or performs any action that would be considered dangerous to life, limb, or government property, the ANAD safety representative has responsibility/ authority to stop work until corrective action is taken to eliminate the existing hazard at no cost to the Government.

Contractor shall notify the BEP Contracting Office immediately of OSHA Inspections and/or Notices of Violation or other enforcement actions (including warnings) issued by local, State, and Federal Regulators in which the violation may be attributed to the action of the Contractor or subcontractors attached, assigned to, or providing services on ANAD’s installation. Contractor shall provide BEP Contracting Officer with a copy of the Notice of Violation or other enforcement action, and all supporting documentation.

5.6 Noise Level. Noise emitted by the equipment shall be no greater than 80 decibels as measured per Method for the Designation of Sound Power Emitted by Machinery and Equipment American National Standard Method (ANSI S12.23-1989). The 80-decibel limit is absolute. Techniques such as sound level averaging or exposure time weighing shall not be used in meeting this requirement. Any shields, baffles, enclosures or other devices required to bring the equipment into conformance with this requirement shall not interfere with visibility needed for safe operation of the equipment. Operators shall be able to use this equipment without the need for hearing protection.

5.7 Ergonomics. The equipment shall be ergonomically designed to prevent the occurrence of repetitive stress injuries.

5.8 Maintainability. The Contractor is responsible for all maintenance of the vending machine(s).

5.9 Labor Hours. NA.

5.10 New Developments. If, during the contract period, any new developments are generated that would improve the efficiency, accuracy or productivity of the equipment or would decrease its operational costs, the Contractor shall immediately notify the Contracting Officer, in order that the new developments may, at the Government's option, be included in the machine(s). All reports of such developments shall be addressed to the BEP Contracting Officer.

5.11 Nameplate. A nameplate shall be attached to each unit and shall contain, as a minimum, the following information:

• Manufacturer’s name.

• Serial number.

• Model designation.

• Power input (volts, total amperes, phase, and frequency).

• Short-circuit/over current rating.

• Contract number or purchase order number.

• National stock number (if applicable).

• Date of manufacture.

5.12 Environmental Compliance. The equipment provided under this contract shall meet all applicable Environmental Protection Agency (EPA) regulations and Department of Environmental Management requirements in effect on the date of the Contract. These regulations apply to the emission of materials hazardous to the environment or the user’s health and shall be adhered to during the manufacture, service, transportation, storage, and operation of the equipment.

5.13 Recovered Materials. The Contractor is encouraged to use recovered materials to the maximum extent possible in accordance with paragraph 23.403 of the Federal

Acquisition Regulation (FAR).

5.14 Conformance. The vending machine(s) shall meet the requirements of this specification and conform to the manufacturer’s own drawings, specifications, standards, and quality assurance practices. The Government reserves the right to, at any time during the contract period; require proof of such conformance or to inspect the units to determine compliance with the requirements of this specification.

5.15 Performance Test. Upon completion of installation and calibration, the Contractor shall demonstrate each unit’s ability to meet the requirements by accessing and dispensing various tools from the machine(s), and providing usage reports to supervisory personnel and engineering support. During these tests, the Contractor shall demonstrate proper operation of all controls, functions and features. All tests must be witnessed by the BEP Contracting Officer or Contracting Officer's Representative. If a malfunction or failure occurs during any test, the Contractor will correct the problem and repeat the entire test.

5.15 Installation and Delivery.

5.15.1 Delivery. The Contractor shall be responsible for delivering and installing the vending machine(s) in buildings the BEP’s Washington D.C facility.

5.15.2 Shipping, Handling, and Storage. The Contractor shall be responsible for all shipping, storage, and handling of the equipment and all materials. The Government will not be responsible for furnishing any labor, equipment, or warehouse space for the loading, unloading, transport, or storing of any materials.

The Government will make available, if possible, space for a Contractor furnished trailer or van for the storage of the materials. Trailer space will be made available as close to the job site as possible, depending on the parts stored in that area. Should the Contractor not wish to furnish a trailer for equipment storage, then the Contractor shall coordinate with the Contracting Officer, a date at which time the Contractor may deliver his equipment to the building.

5.15.3 Installation. The Contractor shall be responsible for installing the vending machine(s) to include all labor, materials, tools, and equipment required. The Contractor shall be responsible for ensuring the equipment installation requirements are compatible with existing facilities. The Contractor shall field verify all dimensions and locations of utilities at the installation site and report any discrepancies to the Contracting Officer before proceeding with installation.

Any discrepancies not reported prior to beginning of installation shall become the responsibility of the Contractor. Unless otherwise approved by the Contracting Officer, installation shall be done during normal depot working hours. The

Contractor shall not interfere with ongoing Government operations and production unless authorized by the Contracting Officer.

5.15.3.1 Instructions for Installation. Within 30 days after the date of contract award, the contractor shall provide the Contracting Officer all information necessary for installation of the tool vending machine(s).

The Contractor shall provide four copies of the instructions for installation. The Government will use these instructions to review utility and space requirements of the proposed machine(s). The installation documentation shall include, but not be limited to, the following:

• Floor plan drawing of the equipment and major components.

• Space required around the equipment after installation for maintenance purposes.

• Foundation requirements, if any.

• Maximum overall length, width, and height dimensions.

• Approximate location of utility connections on the equipment.

• All utility requirements including electrical, air, water, steam, drains, etc. Include amps, GPM, etc.

• Doorway opening for delivery of equipment 12’x14’

• Floor load limit of installation site able to handle 3000 psi

5.16 Site Visit. A site visit is recommended to ensure that the proposed equipment will be compatible with existing facilities. The Contractor shall be responsible for verifying all dimensions and locations of utilities at the installation site and reporting any discrepancies to the Contracting Officer before proceeding with installation. Any discrepancies not reported prior to beginning of installation shall become the responsibility of the Contractor and will not be an acceptable reason for work delay.

5.17 Electrical. All electrical work shall comply with American National Standards Institute (ANSI) Publication C2 – National Electric Safety Code and with National Fire Prevention Association (NFPA) Publication No. 70 – National Electric Code. All materials used in the installation shall conform to applicable National Electrical Manufacturers Association (NEMA) and Underwriters Laboratory (UL) listings. Workmanship shall be in accordance with standard commercial practices. Runs shall be installed perpendicular and parallel to existing facilities and the equipment to be installed. When equipment is installed near existing power lines, equipment shall be located for proper clearances in accordance with ANSI C2. New equipment shall not be connected to Government power without prior approval of the Contracting Officer. No high voltage work will be accomplished without prior approval of the Contracting Officer. All connections to

Government power and all high voltage work shall be performed in the presence of a qualified Government electrician.

5.18 Foundation Hardware. All foundation and foundation hardware shall be furnished by the contractor and included in the price.

5.19 Utilities. The Government will provide utilities within 20 feet of the equipment installation site. The capacities of the utilities (wire sizes, pipe sizes, etc.) will be based on information supplied by the Contractor. What the Government provides at the job site is limited to the following:

5.19.1 Electrical. The Government will run electrical lines within 20 feet of equipment.

The Government will furnish only one voltage to the site.

5.19.2 Plumbing. The Government will run pipe to within 20 feet of the installation site.

Nominal plant pressures supplied to the site will be approximately as follows:

Air 100 PSI Water 55 PSI Steam 100 PSI

5.20 Equipment Protection. The Contractor shall protect surrounding equipment and shop area from damage due to dust, debris etc., during the installation. The Contractor shall be liable for any damage caused to existing Government equipment.

5.21 Site Cleanup. The Contractor shall remove all debris, scrap material, trash, etc. from the job site daily. All trash shall be placed in Government provided roll-off boxes or drums.

Anniston Army Depot will be responsible for disposal. BEP will provide a location for the cleanup of dirty or soiled material if requested by the Contractor. No equipment will be provided by the Government to perform any of the work performed by the Contractor.

5.22 Documentation. The electronic documentation shall be provided on compact discs

(CD’s). Electronic copies of the documentation shall be in Microsoft Office format (Word, Excel), Adobe Portable Document Format (PDF) or Hypertext Transfer Protocol (HTTP). Drawings and schematics may be provided in PDF, AutoCAD (.DWG) or Micro station (DNG) format. All documentation the Contractor deems to be proprietary in nature shall be clearly marked. The Government shall have the right to print additional hard copies of all documentation as needed.

5.23 Content. The provided manual shall include the following at a minimum: the operating instructions for the machine(s) and software that may be used by ANAD. In addition, any other documentation normally furnished with the equipment shall be provided. All documentation shall be furnished in the English language only.

5.24 Training. The Contractor shall provide training to the following type of personnel: Up to ten supervisory personnel shall be trained. Supervisors shall be trained in how to access supplies and how to navigate the software to pull reports on (at a minimum) supply inventory and supplies dispensed (quantity and who it was dispensed to). Training shall be conducted during normal working hours. All training costs shall be included in the total price.

5.25 Machine Set-Up. The Contractor will be responsible to set up new Contractor owned Machines using newly Contractor-supplied inventory. Contractor will provide specific tools and supplies as stated on the attached spreadsheet within 7 calendar days of installation of Vending Machines. The Contractor will be responsible to mark / label each item with the description given on the tools and material spreadsheet provided in the contract.

5.26 Stock Levels to Be Maintained. The Contractor will provide access to an inventory usage report at least Bi-weekly for the first six months of the contract. All reports will be setup and established once the machines are installed. The Government may reduce frequency of inventories as best meets the needs of the Government. Stock quantities will be replenished to the levels stated on the attached Excel Spreadsheet. Stock quantities/emergency quantities may be adjusted as necessary through the Contracting Officer and quantities negotiated with the Contractor.

*The shipping document must reflect the item description, cost, quantity, and tool crib number if applicable.

5.27 Emergency Requirements.

The Contractor will be given the description and quantities of the item or items needed to be replenished. The Contractor will have 72 hours from the time of notification to deliver the Items to the shop.

5.28 New Items. The Contractor will be given the description and quantities of the item or items to be stocked. New items may consist of items not included on the material spreadsheet provided in the contract OR items on the tools and material spreadsheet that are new to a particular machine. The Contractor will have 15 days from the time of notification to deliver the Items to the shop on new items.

5.29 Ordering and Delivery. The Contractor will report to the COR upon arrival to inform they are in the building to inventory bins, make a delivery or stock bins.

* The Contractor will inventory the bins for quantities to replenish to stock level. The Contractor will provide a copy of the replenished items to KO or COR at the time of delivery.

* All items will be subject to random checks and audits for quantity and quality by KO or COR at any time before or while the items are in the Contractor owned machine.

Note: The Contractor must wear proper safety equipment, earplugs, safety glasses, while in the shop area.

Appendix C Installation Responsibilities

Government Contractor

X Provide machine foundation.

X Furnish labor and material handling equipment for

Off-loading and placing item on foundation.

X Provide and install anchor bolts and nuts.

X Set and rough level the machine on its foundation.

X Level and align machine.

X Connect machine to the utilities hook-up(s).

X Provide all necessary materials, tools, gauges and Instrumentation necessary to perform the required Tests.

GOVERNMENT RESPONSIBILITIES (when checked)

X Provide unobstructed utilities hook-up within 20 feet of machine.

X Customer personnel shall perform no work when the contractor's representative is not in the immediate work area during installation and initial start-up of the machine.

REQUEST FOR TECHNICAL LITERATURE

a. The contractor shall provide, with its solicitation response, descriptive literature that has previously been used to market the proposed equipment. The literature will be used to technically evaluate the response and shall describe how the equipment meets requirements of the specification;

b. The features, which must be addressed in the descriptive literature, are necessary to consider the offer responsive. If the offeror’s preprinted literature does not show all these features, the offeror must attach a letter of supplemental information to the literature describing in detail those required features.

c. The failure of descriptive literature to show that the product offered conforms to the requirements of this solicitation will require rejection of the response.

d. Descriptive literature furnished under this solicitation that contains statements similar to ‘specifications are subject to change without notice’, ‘response is subject to the following conditions’, or ‘prices are subject to change without notice’ shall not be considered for an award. The Government has no assurance the products offered will conform to the specification; therefore, the response is not considered a firm offer and will not be considered for an award.

e. Offerors who furnish a product catalog to satisfy this requirement must indicate which item is the subject of the offer by citing (highlighting, marking, etc.) model numbers and page numbers from the catalog along with the price. Offers that fail to clearly establish what item or items will be considered as non- responsive.

ATTACHMENTS:

Attachment A – Vendor Item List