SOW HVAC Duct work.docx

DEPARTMENT OF HOMELAND SECURITY

UNITED STATES COAST GUARD

DISTRICT 7

BASE BORINQUEN

SCOPE OF WORK FOR

Modifications to Air Station Central A/C Ductwork

FACILITIES ENGINEERING

UNITED STATES COAST GUARD

BASE BORINQUEN

260 GUARD ROAD

AGUADILLA, PR 00603

- SCOPE OF WORK –

Modifications to Air Station Central A/C Ductwork

AT

U.S.C.G. BASE BORINQUEN, PR 00603

Aug 2025

PART 1 – STATEMENT OF WORK

1.1 Project Overview:

This scope of work outlines the following works:

Sales and installation of ductwork to modify the existing central A/C system at the AIR STATION.

1.2 SCOPE:

Provide all personnel, labor, equipment, materials, tools, supervision, and other items necessary for delivery.

The work includes, but is not limited to the following:

1.2.1 INCLUDES:

1. Galvanized zinc ducts

2. Six (6) damper blades for supply and return on the outside and inside of the building

3. Insulation of the interior and exterior ducts of the building

4. Removal of an existing window for indoor-to-outdoor ductwork installation

5. Cover a hole in the wall after removing the window with concrete, steel and masonry with 2 accesses for supply ducts and return of central a/c to the laptops

6. Removal of existing ductwork

7. Installation of the new ducts

8. Two (2) square to round for connecting laptops

9. Suspension support for ducts

10. Scaffolding and/or scissor lift for the insulation of ducts and others on the exterior of the building

11. Paint the exterior ducts with gray oxide, with a finish with white siliconizer

12. Supply and return grids

1.2.4 Timeline:

Create a detailed timeline for each phase of the project, including estimated start and completion dates.

1.2.5 Budget Estimates:

Outline estimated costs for labor, materials, equipment, waste disposal, and any additional expenses associated with the project.

1.2.6 Safety and Compliance:

Ensure that all work meets the regulatory requirements for asbestos abatement, including proper disposal and reporting.

1.3 INSPECTION PRIOR TO BID: Prospective bidders are encouraged to visit the site to familiarize themselves with the existing conditions. The site visit will be predetermined by the Contracting Officer and will be displayed on the Bid Requests. All site visit arrangements should be made by contacting LT Clara E. Dahill at (787) 975-9470 or Clara.E.Dahill-Baue@uscg.mil at least three days prior to the site visit date. Prospective bidders must have a copy of this SOW to gain access to the Housing areas. Have a valid driver’s license, vehicle registration and no firearms.

1.4 SUBMITAL OF QUOTES: Quotes with a detailed and complete breakdown of all labor, equipment, and material (separately) shall be submitted by e-mail to the Contracting Officer.

1.5 HOURS OF OPERATION: The services under this contract shall be performed during the normal duty hours indicated from 7:00 AM to 3:30 PM, Mondays through Fridays (excluding federal holidays), except as otherwise authorized by the Contracting Officer Representative.

1.6 AVAILABILITY OF UTILITY SERVICES: Reasonable amounts of electricity and potable water will be available to the Contractor without cost. The Contractor shall pay all costs incurred in connecting, converting, and transferring the utilities to the work. The Contractor shall be responsible for making connections. Temporary toilet facilities shall be provided and maintained by the Contractor for personnel.

1.7 CONTRACTOR SAFETY, SECURITY AND USE OF PREMISES: The Contractor will be working on a Coast Guard military installation and must be familiar with and obey established fire, safety, environmental and security regulations.

1.7.1 Security Passes: Contractor personnel shall obtain security passes from the Security Office prior to beginning work and must always carry this ID while working on this project. Each employee must show a valid driver’s license, birth certificate or company ID card to be issued a security pass. The Security Office, building 146 Wing Road, is open to contractors for ID issuance Monday thru Thursday, 0800 – 1200. Personnel shall not stray from the immediate area of work or direct avenues of ingress and egress unless authorized in advance by the Contracting Officer's Representative (COR).

1.7.2 Safety Practices: The Contractor shall ensure that the work area is clearly marked at all times and take necessary precautions to ensure safety hazards are minimized and mitigated. Perform and conduct the work to minimize obstruction to the paved driveways and parking and walkway area, and other interference with Coast Guard operations. Contractors must follow the latest OSHA regulations on this project. The contractor shall prepare a Job Safety Analysis (JSA) and turn it into COR. The contractor certifies that all contracted personnel is qualified and trained in Safe Work Practices, Personal Protective Equipment (PPE) and Hazard Communication (HazCom and SDS). In the event of an accident, report immediately to COR and prepare an incident report.

1.7.3 Hazardous Materials: The Contractor shall provide the Government with a list of all hazardous materials to be used in the performance of this project and ensure Safety Data Sheets (SDS) are available at the work site for all hazardous materials used. The Contractor shall provide and have at hand spill kit materials and containers to collect any spillage. Immediately contain and clean up the release or spill of any hazardous material and report the incident to the Environmental Protection Specialist, Mr. William González Hernandez at (787) 600-2672 or William.GonzalezHernandez@uscg.mil. The contractor shall not use any toxic substances materials like Asbestos, PCB, Lead, or prohibited refrigerants.

1.7.4 Equipment, Tools, and Vehicles: The contractor shall inspect on a daily basis and ensure that all equipment, tools, and vehicles:

· Do not have leaks and/or deteriorated hydraulic hoses.

· All electrical cords and electrical extensions need to be in good condition.

· Ladders need to be in good condition and comply with the user’s weight.

1.7.5 Protection of Property: The Contractor shall protect the existing surrounding equipment, personal belongings, and property during the course of this work. Any damage caused by the Contractor shall be corrected at Contractor’s expense. The Contractor will be responsible for repair of any damage incurred to turf, landscaping, buildings, utilities, or pavement as a result of their work at no additional cost to the government.

PART 2 – GENERAL REQUIREMENTS

2.1 The Contractor is responsible for verifying all dimensions, quantities, and conditions at the job site prior to commencing work.

2.2 Minor materials and work not specifically mentioned herein but necessary for the proper completion of the specified work shall be furnished without additional cost to the Government.

2.3 Contractor shall be required to commence work under this contract within the next 5 days after notice to proceed (NTP) given by the Contracting Officer. The project shall be completed within 5 days after commencement for a total of 5 days. The 5 days will include the time for submittals review and approved and to complete all project records (closeout documents). Any weather delays shall be immediately notified to the Contracting Officer’s Representative.

2.4 Contractor shall submit a schedule of activities prior project start and activity vision plan for the project.

2.5 The project is located at:

USCG Base Borinquen, 260 Guard Road, Aguadilla, Puerto Rico 00603

2.6 Contractor shall request a final inspection prior to departing the worksite. The Contractor shall request final inspection with at least 2 working days in advance for proper coordination and approval. The Contractor shall provide any materials, labor and equipment and others to provide a usable and complete project.

2.7 Contractor shall coordinate all work with the USCG Facilities Engineering Department (COR) Mr. Hector Laguer at (787)890-8465, the Facilities Engineer LT Clara E. Dahill-Baue at (787)975-9470, Local Housing Officer, and Environmental staff. Notify the USCG Facilities Engineering Department at least 3 working days in advance of work at the site to allow the USCG to provide notification to affected users.

2.8 The Contractor is authorized to work from 7:00 am – 4:00 pm Monday to Friday. Contractor shall provide the Contracting Officer with of names of all personnel who will be working on the site. The contractor may submit a revised list at any time during the project. Only personnel on the approved listing will be allowed on the site. All personnel shall carry proper identification (ID) when on site. Proper ID is defined as either the individual’s driver’s license ID or passport. The identification must be laminated and show a facial picture of the individual. Individuals without proper ID will be escorted off the Coast Guard premises.

2.9 Warranty Document: Document shall state the manufacturer and/or contractor shall repair or replace the complete component if deterioration is caused by defective materials or workmanship. Also included shall be a paragraph certifying that all work was performed according to the manufacturer’s recommendations. In addition, warranty shall specify that in the event of any deficiency created by an “Act of God” or any other event, if the contractor with the same original product does the repairs, the contractor shall continue honoring the existing warranty. Document shall be submitted to the COR or Facilities Manager Engineer for record.

2.10 The Contractor shall comply with the Immigration and Nationality Act (INA).

2.11 Contractor shall clean the job site daily and dispose debris outside of USCG property.

2.12 Contractor shall conduct operations to cause the least possible interference with the normal operations, streets, driveways, parking areas and others.

2.13 Contractor shall store materials only in locations authorized by the Contracting Officer. No fire and hazardous materials or flammable liquids shall be stored or otherwise maintained within a building or structure, except as approved, and in accordance with the local fire regulations.

2.14 Contractor shall comply with all safety requirements, personnel protective equipment (PPE) and OSHA Safety and Health Standards Digest, latest version, in all their activities and operations to perform the work. The Contractor shall comply with EM-385 and PROSHA requirements. Also, if it applies: Follow all Federal and Local Transportation Regulations. These regulations ensure safety, environmental protection, fair commerce, and infrastructure development.

2.15 Cleaning up: All clothes, cotton, waste, sanding disks, and other cleaning materials which might constitute a fire hazard shall be placed in a metal container or destroyed at the end of each workday. Upon completion of the work, all staging, containers, and debris shall be removed from the site. Adjacent areas and surfaces negatively affected during the performance of this contract shall be left clean and returned to the original condition. The Contractor shall not use Coast Guard waste disposal facilities including garbage cans, trash piles or dumpster to dispose of cleaning materials.

2.16 Protection of Premises: The Contractor shall take all necessary precautions to protect the Government and private property from damage as a result of their operations. Existing property so damaged shall be promptly restored, repaired, or replaced to its original condition by the Contractor at their own expense.

2.17 Contractor shall coordinate all required work with the USCG Facilities Engineering Department, LT Clara E. Dahill Baue via e-mail at Clara.E.Dahill-Baue@uscg.mil, tel: (787) 975-9470.

Base Borinquen

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