SOW HPBE RD MAD CREEK TRAIL BRIDGE REPLACEMENT 20230314.docx

MEDICINE BOW-ROUTT NATIONAL FOREST

HAHNS PEAK BEARS EARS RANGER DISTRICT

MAD CREEK TRAIL BRIDGE REPLACEMENT

STATEMENT OF WORK

February 28, 2023

General Information

Contractor Requirements

Attachments

Project Mad Creek Trail Bridge Replacement

General Information

1.0 Background

Within the Hahns Peak Bears Ears Ranger District, on the Medicine Bow-Routt National Forest, the Mad Creek Trail Bridge was a single-span, steel-beam bridge with timber decking constructed in 1960. In May 2022, the Mad Creek Trail Bridge failed due to progressive abutment undermining and high spring flows.

The Mad Creek Trail Bridge was physically located on National Forest System Road (NFSR) 128.1/National Forest System Trail (NFST) 1171.1 which spanned Mad Creek, approximately 10 miles north of Steamboat Springs in Routt County, Colorado (106.8671346° W, 40.5863629°N).

2.0 Scope of Work

All work will be performed in accordance with the design specifications and requirements found in the Construction Documents for Mad Creek Trail Bridge Replacement (Attachment I), the Forest Service Supplemental Specifications (Attachment II), and the Standard Specifications for Construction of Roads and Bridges on Federal Highway Projects, FP-14.

2.1 Design, fabricate, transport, and install a new steel prefabricated bridge superstructure with timber running planks, precast grade beam on geogrid foundation, and concrete wingwalls.

2.2 Perform construction survey and staking.

2.3 Perform excavation and backfill.

2.4 Construct roadway approach to the new bridge.

2.5 Installation of bank armoring.

2.6 Protect against soil erosion, sedimentation, and pollution during construction by preparing and implementing a Soil Erosion and Sediment Control Plan, to include temporary means to divert the flow of the live stream as necessary to perform work.

2.7 Perform roadway reconditioning, to include removal and replacement of waterbars and road dips, and widening of the roadway, as needed.

2.8 Perform seeding (dry method) with mulch.

2.9 Installation of signs and object markers.

2.10 Remove and dispose existing bridge debris.

Contractor Requirements

3.0 General Requirements, Technical Requirements, and Tasks

3.1 Drawings and Plans: Project Plans for Mad Creek Trail Bridge Replacement are included (Attachment I: Construction Plans for Mad Creek Trail Bridge Replacement).

3.3 Forest Service Supplemental Specifications (FSSS): Forest Service Supplemental Specifications that augment or amend FP-14 is included in this solicitation and resulting contract (Attachment II).

3.4 The Contractor is required to have a minimum of three years’ experience in this field of work and shall provide all labor, supervision, management, transportation, tools, equipment, materials, and supplies necessary to perform the work as described in this solicitation and Statement of Work (SOW).

3.5 All work shall comply with all Federal, State, County, and Local Codes and regulations.

3.6 Permits, Licenses and Notification: The Contractor shall possess all necessary licenses, certifications and permits in conjunction with Scope of Work, and provide timely notification of such actions as required by Federal, State, and Local Codes and regulations. The Contractor shall furnish copies of all licenses, permits and modifications to same to the Contracting Officer, or the Contracting Officers Representative, and the Environmental Protection Agency as outlined in 40 CFR part 61.

3.6.1 The Contractor is responsible for securing any overload or over width limit permits required for the transport of materials or equipment to the project site. The Contractor is responsible for conducting a thorough reconnaissance of all routes leading to the site.

3.7 Existing Physical Conditions: The indications of physical conditions on the drawings and in the specifications are the result of site investigations and surveys performed by the Government or its Contractors. It is the Contractor’s responsibility to verify all dimensions and conditions related to this project/contract before proceeding with the work. All dimensions must be verified and determined in the field.

3.8 Commencement of Work: The Contractor shall notify the Contracting Officers Representative at least three (3) days before work is started.

3.9 Contractor’s 24-hour Point of Contact: During all times when work is in progress, the contractor shall maintain an individual meeting the definition of “Competent Person” available on call 24 hours a day. This person shall be capable of responding to the job site within one hour of notification and possess authority sufficient to direct immediate correction of health and safety deficiencies, problems associated with natural disasters, fires, and similar incidents. The telephone number or numbers for contacting this person or persons shall be provided to the Contracting Officer, Contracting Officers Representative, Forest Engineer, and Hahns Peak Bears Ears Ranger District office front desk.

3.10 Site Inspections: While performing work, the Contractor is subject to on-site inspections by the Contracting Officer, the Contracting Officers Representative, the MBRTB Safety & Occupational Health Specialist, MBRTB Forest Engineers, and Federal, State and Local inspectors for fire, safety, and personnel health. If work is in violation of specification requirements, Federal, State or Local Codes and regulations, the Contracting Officer may issue a stop-work order to be in effect immediately and which shall remain in effect until resolution of the violation. If required by the Contracting Officer, a new amended Work Plan shall be submitted by the Contractor for approval. Restart shall not be accomplished without the approval of the Contracting Officer. Standby time and the cost required to resolve the violation and approval for a restart shall be at the Contractor’s expense.

3.11 Storage of Materials: Materials shall be stored in a place and in a manner which protects them from damage and contamination. During periods of cold weather, plastic materials shall be protected from the cold. No flammable or hazardous materials shall be stored inside Government buildings. The Contractor shall regularly inspect materials to identify damaged or deteriorating items. Damaged or deteriorated items shall not be used and shall be removed from the site as soon as they are discovered. Stored materials shall not present a hazard or an inconvenience to Government employees, Contractors, volunteers, or visitors.

3.12 Transportation Plan: Transportation must conform to all Federal, State, and Local Codes, and regulations to include 40 CFR 240-280 and The Resource Conservation and Recovery Act (RCRA).

3.13 Disposal: Waste disposal shall be accomplished in accordance with all Federal, State, and Local Codes and regulations. The Contractor shall meet or exceed all US Department of Transportation, Environmental Protection Agency, and Occupational Safety and Health Administration regulations, to include placarding and covering of loads. A copy of the waste shipment record shall accompany each load of waste being disposed. The Environmental Protection Agency waste shipment record, or equivalent, should be prepared listing the Contractor as the generator.

3.13.1 Properly contained waste shall be transported off Federal property for disposal. All material will be disposed of in accordance with applicable county and state regulations.

3.15 Accessibility: NFSR 128.1 (Madhouse) is an Administrative road and is closed to vehicular traffic year-round. The stockyard-style gate at MP 0.0 is to always remain closed and locked.

NFST 1171.1 (Red Dirt Trail) open to the public year-round. During construction, this trail shall remain open to the public from MP 0.0 until 0.8; closed to the public from MP 0.8 to MP 3.51. The stockyard-style gate at MP 0.8 is to always remain closed and secure.

3.16 Denied access: If the Contracting Officer or the Contracting Officers Representative determines that the Contractor’s services are interrupted due to emergency (for example, fire), the Contractor will be notified, and work will be rescheduled at a time when satisfactory to both parties.

3.17 Seasonal Closures. NFSR 128.1 (Madhouse), NFST 1171.1 (Red Dirt Trail), and NFST 1100.1 (Mad Creek Trail) are subject to mandatory winter range closures from December 1st to April 15th; during this time; ALL ACCESS IS PROHIBITED.

3.18 Government or personal property found by the Contractor’s employees in performance of the contract shall be turned in to the Hahns Peak Bears Ears Ranger District office.

3.19 Water IS NOT AVAILABLE on-site; the Contractor is responsible for providing water for its employees and subcontractors.

3.20 Restroom facilities ARE NOT AVAILABLE; the Contractor will be responsible for furnishing temporary, on-site restroom facilities for its employees and subcontractors.

3.21 Location of known archaeological, historic, or pre-historic materials - such as Amerind artifacts or historic mining, logging, or fur trapping remains protected by the American Antiquities Act (l6 USC 433) - will be identified for the Contractor before work commences.

4.0 Mad Creek Trail Bridge Replacement Work Plan

4.1 The Contractor shall submit for approval a site-specific Work Plan to the Contracting Officer for this project. The plan must be in detailed, plain English language and cover the work procedures to be used during all operations and include the names and qualifications of all individuals to be designated as Competent Persons. The plan shall describe the following:

4.1.1 Schedule: Proposed construction schedule shall include milestones and lead times of manufactures products.

4.1.2 Hours of Operation: The Contractor shall perform work during regularly scheduled work hours of 0730 (7:30 AM) to 1700 (5:00 PM) Mountain Daylight Time (MDT), Monday through Friday, excluding Federal legal holidays. The Contractor will coordinate with the CO and COR to determine a work schedule.

4.1.3 Contractor Contingency Plan. The Contractor shall have in place a contingency plan for potential emergencies, accidents, and incidents.

4.1.4 A notification list of personnel and organizations to be contacted by the Contractor in the event of an incident, emergency, or contingency shall be supplied to the Contracting Officer and to the Contracting Officers Representative by the Contractor.

4.1.5 The Contractor shall require a safety briefing for all employees before starting Work on the project per US Occupational Safety and Health Administration (OSHA) regulations to include: fire and emergency procedures, medical services, health and safety hazards, and work procedures.

5.0 Government Furnished

5.1 Embankment and road subgrade material is available from an on-site borrow location.

5.2 A key to NFSR 128.1 (Madhouse) will be provided to the Contractor.

5.3 Permit as required by the United States Army Corps of Engineers.

5.4 NFST 1171.1 (Red Dirt Trail) access/closure signage will be furnished and installed by the Government prior to the beginning of the Project Start Date (6.2.3).

6.0 Deliverables/Performance Period

6.1 Post Project Deliverables: Contractor shall submit a post project submittal which shall include:

6.1.1 A cover letter signed by the Competent Person stating that the project is complete and listing all problems encountered and corrective action taken. Letter should include an overview of all work performed during the entire project.

6.1.2 Debris disposal information to include copies of manifests.

6.2 Contract Award Date, Performance Period, and Pre-Solicitation Meeting

6.2.1 The estimated Contract Award Date is August 2023.

6.2.2 The estimated Notice to Proceed date is September 2023.

6.2.3 The estimated Project Start Date is September 2023.

6.2.4 Period of Performance. All work shall be completed within 365 calendar days after the Notice to Proceed has been issued by the Contracting Officer. The Contractor shall maintain progress at a rate which shall assure completion within the contract Performance Period.

6.2.5 The Contractor will be assessed actual damages, per day, for any work not completed within the contract time, unless a contract time extension has been approved by the Contracting Officer. Actual damages include but are not limited to time and travel spent on the project by Government Officials.

Note: If conditions are not suitable for a site visit, a virtual meeting will be arranged for May 17,2023 at 10:00 AM MDT.

7.0 Travel and Billeting

7.1 Travel. It is presumed that travel to and from the Mad Creek Trail Bridge project site will be required; the Contractor is responsible for arranging all travel and billeting.

8.0 Contractor’s Key Personnel

8.2 The Contractor shall make no substitutions of key personnel unless the substitution is necessitated by illness, death, termination of employment, or other extenuating circumstances. The Contractor shall notify the Contracting Officer within 1 calendar day after the occurrence of any of these events and provide the information as required by paragraph 8.3.

8.3 The Contractor shall provide a detailed explanation of the circumstances necessitating the proposed substitutions, complete resumes for the proposed substitutes, and any additional information requested by the Contracting Officer. Proposed substitutes should have comparable qualifications and requisite licensing to those of the persons being replaced. The Contracting Officer will notify the Contractor within 3 calendar days after receipt of all required information of the decision on substitutions. The contract will be modified to reflect any approved changes of key personnel.

9.0 Security and Safety Requirements

9.1 Contractor personnel allowed on site shall follow all check-in and security requirements as directed by the Contracting Officer, Contracting Officers Representative, the Hahns Peak Bears Ears Ranger District office, and as listed below:

9.1.1 Personnel List: The Contractor shall supply the Hahns Peak Bears Ears Ranger District office with a list of employees who will be working on the Mad Creek Trail Bridge project site.

9.1.2 Visual Identification: While on Government property, Contractor personnel shall wear uniforms, clothing, or badges identifying said personnel as Contractor employees.

9.1.3 Access/Deliveries: Contractor shall notify the Hahns Peak Bears Ears Ranger District 48 hours in advance when deliveries of equipment or supplies are to occur. Contractor shall receive their or its subcontractor’s own deliveries. Government personnel are not allowed to receive deliveries for any Contractor or subcontractor.

9.1.4 General Disruption: General disruption by Contractor is limited to the immediate work areas. Contractor products, tools, and equipment shall stay within the immediate work areas.

9.1.5 Tools and Equipment: The Contractor is responsible for the Contractor's equipment and materials supplied to the site. All equipment not equipped with a key lock system shall be secured in such a manner as to make it inoperable to the average person at the end of each working day. All hand tools and other equipment shall be secured at the end of each working day. All construction debris, trash, and refuse shall be properly stored in dumpsters or trash bins or removed from the site.

9.1.6 Weapons: No weapons of any kind are allowed on site either in vehicles or on persons.

10.0 Section 508 – Electronic and Information Technology Standards

10.1 The Government and Contractor shall comply with requirements which address access to information and communication technology (ICT) under Section 508 of the Rehabilitation Act and Section 255 of the Communications Act.

11.0 Definitions

11.1 Contracting Officer: The Contracting Officer is the Government official with the authority to enter into, administer or terminate contracts, and make related determinations and findings.

11.2 Contracting Officers Representative: The Contracting Officers Representative is an individual designated and authorized in writing by the Contracting Officer to perform specific technical and administrative functions.

11.3 Competent Person: This person shall have experience in administration and supervision of construction projects of similar scope, including work practices, protective measures for job sites, personnel, and disposal procedures. This person shall have had a minimum of 2 years on-the-job experience. A “Competent Person” is additionally defined in 29 CFR 1926.32, .59, .62 and 49 CFR 172 Definitions.

Attachments

ATTACHMENT NO. & TITLE

I. Construction Plans for Mad Creek Trail Bridge Replacement

II. Forest Service Supplemental Specifications (FSSS) image1.jpeg