SOW HP Latex 730W Printer.docx

Statement of Work HP Latex 730 W Large Format Printer Southern Arizona VA Health Care System (SAVAHCS)

The Southern Arizona VA Health Care System (SAVAHCS) in Tucson, AZ has a requirement to replace the existing large format printer, which has exceeded its planned lifecycle by eight years. The HP Latex 730 W Printer will achieve consistent, high-quality prints with HP Pixel Control ink mixing and distribution. The HP Embedded Spectrophotometer enables accurate color profiling, while HP Latex Inks and automated double-sided printing support a wide range of high-margin applications. Achieve consistent quality across jobs and creative color profiles with the HP Embedded Spectrophotometer. The Spindle-less front-loading saves time, while instant-dry prints and HP PrintOS Production Hub keep workflows seamless while saving time and disposables.

Product/Solution must include the following support:

1. Physically Connect the Printer:

Ensure availability to assist engineering department with any questions/inquiries if additional wiring is needed to wire electrical to accommodate printer’s power supply.

2. Configure Network Settings:

Ensure availability to assist IT with any needs or questions during printer setup.

3. Print Process On-Site Training:

Following printer delivery, setup, connection and installation, the vendor will provide an on-site, 1-to-4-hour training/walkthrough from a subject matter expert to help familiarize the Medical Media team with the printer’s capabilities.

4. Warranty

Must provide 5-year warranty to replace/repair any malfunctioning components, excluding printheads.

Delivery To:

Southern Arizona VA Healthcare System 3601 South Sixth Ave Tucson, AZ 85723 Contact: 520-792-1450, ext.6554 ATTN: James “Keith” Wilson, James.Wilson3@va.gov

General Information

1. (INFORMATION SECURITY) The Certification and Accreditation requirements do not apply, and a Security Accreditation Package is not required and there is no sensitive information to protect.

2. The Contractor shall coordinate the installation and all work with the SAVAHCS Medical Media Chief.

3. All contracting personnel must have identification on them always when on-site.

BRAND NAME ONLY

Manufacturer:

· Hewlett-Packard (HP) Nomenclature:

· HP Latex 730 W Printer Model Number:

· 870B8A

Salient Characteristics:

1. Print Technology:

a. Must utilize water-based HP Latex Inks with third-generation latex formulation that includes an odorless, water-based polymer latex ink system to meet environmental and workplace safety requirements.

2. Media Compatibility:

a. Must support wide format printing up to 64 inches in width.

b. Must be compatible with a broad range of media types including paper, vinyl, canvas, film, textiles, backlit, and mesh materials with or without liner.

3. White Ink Capability:

a. Must include integrated white ink functionality with automatic recirculation and printhead maintenance to reduce waste and manual intervention.

b. Must allow for under flood, overflood, and spot modes for white ink layering.

4. Curing and Drying System:

a. Must include an integrated curing system that ensures prints are dry and ready for immediate finishing and delivery upon exit from the printer.

b. Curing system must operate at a lower temperature to accommodate heat-sensitive media.

5. Environmental Standards:

a. Must be designed for low emissions and meet criteria for UL ECOLOGO®, ENERGY STAR®, and EPEAT compliance.

b. Must be suitable for installation in occupied office environments without special ventilation.

6. Print Resolution and Quality:

a. Must deliver up to 1,200 dpi resolution with embedded spectrophotometer for consistent color calibration and accurate color reproduction across print jobs.

7. Operational Efficiency:

a. Must include HP PrintOS compatibility and an onboard touchscreen interface for remote monitoring, job queue management, and real-time diagnostics.

8. Ink Supply System:

a. Must utilize modular ink cartridges with bulk capacity (775 ml or greater) and incorporate automated maintenance and printhead service station.

9. Built-In Cutter and Take-Up Reel:

a. Must include a built-in automatic cutter and heavy-duty take-up reel system to support unattended printing of long runs with precise media handling and alignment.

10. Training and Support:

a. Vendor must provide installation, configuration, and on-site user training.

b. Must include a minimum one-year warranty with next-business-day on-site support or equivalent.

c. The painter must Achieve consistent, high-quality prints with HP Pixel Control ink mixing and distribution.

d. The HP Embedded Spectrophotometer enables accurate color profiling, while HP Latex Inks and automated double-sided printing1 support a wide range of high-margin applications.

e. Deliver stunning prints with uniform colors via precise HP Pixel Control ink mixing and distribution.

f. Printer must Load media quickly and easily with spindle-less front-loading and save media by printing from the leading edge.

g. Must remove and dispose of old printer currently in use.

h. Must have 5 Year Extended Warranty to replace/repair any malfunctioning components, excluding printheads.

Project Overview:

IT IS THE RESPONSIBILITY OF THE CONTRACTOR TO ABIDE BY

ALL LOCAL ORDINANCES GOVERNING THE PROJECT LOCATION

1. Installation timeframe (including moves due to construction projects) is to be accomplished between 8:00 am and 4:00 pm Monday thru Friday within a week timeframe unless agreed upon otherwise between the Vendor and the VA primary POC.

2. Delivery Lead Times: Items are to be stored at Medical Media, building 47.

General Information

4. (INFORMATION SECURITY) The Certification and Accreditation requirements do not apply, and a Security Accreditation Package is not required and there is no sensitive information to protect.

5. The Contractor shall coordinate the installation and all work with the SAVAHCS Medical Media Audiovisual Production Specialist(s) at the main campus.

6. All contracting personnel must have identification on them always when on-site.

Delivery, Storage, and Handling:

All products shall be delivered to the jobsite. Storage of product prior to installation is Vendor’s responsibility. There shall be a staging area provided at the project site. Items delivered to our staging area are the Vendor’s responsibility until the SAVAHCS Medical Media Audiovisual Production Specialist(s) accepts complete installation.

Maintenance/Warranty:

1. The patient communication system must be fully warrantied and maintained at no additional cost to the government by the Vendor throughout the full lifecycle of the contract.

Schedule Delivery and Installation:

1. Coordinate delivery and installation of items with SAVAHCS Medical Media.

2. Installation hours are to be accomplished between 8:00 am and 4:00 pm Monday thru Friday.

3. Installation costs must be included in the Vendor’s bid quote in its entirety.

4. The Vendor must protect the architectural finish in the locations where the installation will take place. The Vendor is responsible for repair of these areas for any damage caused during installation, moves, etc.

5. All services shall be installed by certified technicians in accordance with manufacturer’s recommended installation instructions.

6. The Vendor’s installation must adhere to dust/infection control measures (i.e. using a dust control drill attachment with HEPA Vacuum and HEPA carts).

7. A punch list walk-through shall be performed by the station and the Vendor (or his representative). Items on the punch list shall be noted and a response for completion time (expected date of completion) of each item shall be provided from the Vendor.

8. Any subcontractor the Vendor uses for installation must be licensed.

7. The Vendor is responsible for any necessary system stationary mounting solutions. Mounts must be safe and extremely well secured to wall studs and/or wall re-enforcements. Installation must be a high degree of quality, plumb/square, and to the satisfaction of the SAVAHCS Audiovisual Production Specialist(s).

9. The Vendor will provide all labor and parts to run, connect, and configure all cables (Coaxial, ethernet, power, etc.). It is incumbent on the Vendor to determine all necessary items to complete the installation.

10. The VA will not supply a disposal location for waste.

11. The VA will supply restroom facilities for the contract crew.

Cleaning:

1. The Vendor shall remove all packaging material and debris from the site and properly disposed of by the Vendor.

2. Upon completion of installation prior to the punch list walk-through with each Station, the Vendor shall ensure all products are cleaned and dusted, and the area left in a clean, neat condition.

3. The Vendor shall repair or replace any defects or damaged material incurred from installation.

Work Requirements:

1. Secure VA Temporary Badging and security clearance for all contractors is scheduled through VA Police Department. All contractor employees must have valid identification.

2. The Vendor must leave all work areas in clean and orderly condition.

3. The Facility is smoke-free.