SOW_Housing Thomaston_Snow Removal.doc

Scope of Work for

Snow Removal Thomaston Housing Solicitation# 70Z025-37000SNOW-SNNE-C General Description: This scope of work is for the 2025 / 2026 winter snow season. The services are for the removal/plowing of snow located on the Coast Guard owned street known as Lawrence Avenue in Thomaston Maine between the public streets of Fluker Street and Thatcher Street. Services shall consist of plowing snow and the use of sand and salt as needed to ensure a safe driving environment.

Location of work:

1. Snow plowing/removal will take place at the Coast Guard Housing Facilities located in Thomaston, ME on Lawrence Ave., (approx 400 ft long by 20 ft wide) situated between two public roads; Fluker St. and Thatcher St.

Work required: Contractor shall supply all labor, equipment and supplies to perform necessary plowing as well as sand/salt as needed and described below. Contractor is responsible for proper disposal of all waste generated from work. Contractor must conform to all state and federal regulations (including all OSHA safety standards) in performance of all work.

1. The portion of Lawrence Ave on the Coast Guard owned property will be plowed once the accumulation of snow reaches 3 inches and will continue to be maintained through the end of the snow period.

2. Contractor shall provide additional services such as sanding and/or salting of the road as necessary to prevent a slipping/sliding hazard.

3. Contractor is not responsible for plowing the individual driveways.

Term and Duration: Provide the labor, service, materials and equipment necessary in performance of the contract for the period starting approximately 01 December 2025 and ending approximately 30 April 2026.

Management: The Contractor shall be responsible for the management of the total effort within the designated areas. This is to include the planning and programming of all services described herein, supervision and performance of those services, and compliance with all record and reporting requirements.

Contractor Qualifications: The contractor shall have a minimum of one years’ experience in Snow Plowing/Removal.

Certification of Insurance: The contractor shall, at his/her own expense, provide and maintain during the entire performance of this contract, at least the kinds of minimum amounts of insurance in the table below.

Before commencing work under this contract, the Contractor shall certify in writing that the required insurance has been obtained. If in the case of policy cancellation or material change the Governments interest shall not be effective: (1) for such a period as the laws of the State in which this contract is to be performed prescribe, or (2) until thirty days after the insurer or the Contractor gives written notice, which period is longer.

The Contractor shall ensure in any subcontracts under this contract the subcontractors provide and maintain the insurance required under his contract and shall provide in writing that the required insurance has been obtained, making available to the Contracting Officer upon request.

Commercial

General Liability

Workers Compensation: as required by Federal and State Law.

Site Visit: All bidders should conduct a site visit to verify any/all site conditions, tool/equipment requirements, and address any concerns before submitting bids. The bidder should visit the site and take such other steps as may be reasonably necessary to ascertain the nature and location of the work, and the general and local conditions which can affect the cost of the work thereof. Failure to do so will not relieve bidders from responsibility for estimating properly the difficulty or cost of successfully performing the work. The government will assume no responsibility or financial liability for any misinterpretation or misrepresentations concerning conditions made by any of its officers or agents prior to the execution of the contract, unless included in the request for quotes, the specification or related documents. Interested parties shall make arrangements for a site visit with the quality control inspector listed below. Point of Contact is Mr. Douglas Cullins at 1 (571)-607-1213 Quality control and inspection: _______________ will be the quality control inspector and government representative for this work. He may be reached by calling the Coast Guard Station in Rockland at ________________________.

Work Hours: Contractor should begin plowing at a time that facilitates safe access to the housing facility and shall be completed at the end of each storm. Service is to include plowing during weekends and holidays as necessary.

Submission of Quotes: Quotes must be submitted via email to Douglas Cullins, Contracting Officer, USCG Sector Northern New England at Douglas.Cullins@uscg.mil. Quotes must be received by 28 November 2025. Quotes must accurately state the Total Contract Cost.

Evaluation of Quotes: Quotations will be evaluated in accordance with the Price Only Method. The NAICS Code for this procurement is: 561730. The Size Standard for this procurement is: No Set Aside.

Under FAR 4.1103 contractor shall be registered in System Award Management (SAM) prior to award. Failure for contractor to be registered in SAM shall result in Contracting Officer to proceed with next successful registered offeror. Website: https://www.sam.gov/SAM/ Under FAR 44.201-1 Consent to Subcontract, contractor may need to obtain government consent before awarding subcontract.

Under FAR 52.232.18 Availability of Funds, this protects the government by making its payment obligation contingent upon the availability of government appropriated funds.

Award: It is the governments’ intent to make award to the low-cost responsive offeror through issuance of a firm fixed price contract.

Invoicing: Invoices will be submitted monthly via the U.S. Department of the Treasury Invoice Processing Platform (IPP) at www.ipp.gov.