SOW HOU 26Z5AV7 Emg Repair and Modernize Elevators 1.pdf

Approved on:

STATEMENT OF WORK

EMERGENCY REPAIR AND MODERNIZATION OF ELEVATORS C AND D

FDC HOUSTON

A. INTRODUCTION

The Federal Bureau of Prisons (FBOP), Federal Detention Center – Houston (FDC Houston) intends to award to a responsible entity for the provision of the repair and modernization of Elevators C and D at FDC Houston, located at 1200 Texas Avenue, Houston, Texas 77002.

Awarded contractor will be required to provide all labor, materials, tools, permits, and equipment, necessary to safely repair and modernize Elevators C and D and its associated components and subassemblies. All work shall be complaint with ASME A17.1 safety codes.

A1. QUALIFICATIONS

1. Awarded Contractor shall be a reputable Elevator Service Provider with proven experience in commercial elevator equipment. All assigned Contractor Journeyman Level Field Technicians shall have applicable manufacturer removal and dis-assemble certifications reflecting competency in the specific equipment being removed. The Contractor shall provide the Institution’s Contracting Officer and his Representative (COR) with such proof.

2. Service will comply with all Local, State, and Federal codes and safety requirements as well.

B. SCOPE OF WORK

1. Removal and replacement of, but not limited to, Elevators C and D electronic and electrical components, drive/controller, hoist motor, hoistway leveling device(s), governor, traction ropes, traveling cable, and car components to return Elevators C and D to fully operational. Start up, commissioning, and staff training are required.

2. Contractor shall perform job site clean-up and removal of all excess materials, debris, and old equipment associated with the project. Removal and disposal of all debris must be completed in accordance with all applicable Federal, State, and Local laws pertaining to such work.

3. Contractor shall haul away and dispose of the old equipment through an approved licensed scrap metal recycling entity within five (5) business days of its removal from the institution. Evidence of the appropriate recycled action shall be provided to the institution’s Contacting Officer in the way of a tonnage weight receipt to FDC Houston by the selected recycler.

B1. EQUIPMENT SPECIFICATIONS

FDC Houston currently has two (2) Montgomery Kone 4000lb passenger elevators traveling at a speed of 350 FPM in need of repair, rehabilitation and modernization. The elevators currently travel from the 1st Floor to the 7th Floor with seven (7) front only openings between 7 normal floors. These will all be retained.

1. New replacement equipment should be the same, similar, or higher performing as current equipment.

2. New passenger car equipment must include a prison package with security/tamper-proof hardware.

C. INSTALLATION REQUIREMENTS/QUALITY ASSURANCE

bop42322 Approved

C1. INSTALLATION REQUIREMENTS

1. The Contractor shall perform the following work for Elevators C and D each:

a. Replace the present 480VAC 3-phase power supply if necessary.

b. Replace hoist motor with a 50HP AC flange mounted motor with pre-mounted encoder and coupler. Existing machine is to be retained.

c. Remove the existing motor drive system and install new the Variable Voltage Variable

Frequency drive capable of regenerating AC power back to the building grid. The system shall include a step up or down transformer as required depending existing building power conditions.

d. A new centrifugal speed governor will be installed. The governor operates the car safety at the top of the hoistway in the machine room. It shall actuate a switch when excessive speeds occur, disconnecting power to the motor and applying the brake before application of the safety.

e. Drain machine, flush and refill with oil. Replace seals as needed.

f. Add six (6) new traction ropes and shackles with a cable tension load weighing device.

g. Replace traveling cable. New traveling cable must have a coax cable for video transmission.

h. Furnish and install a rope gripper to satisfy the ascending car over-speed and unintended car movement code requirements.

i. Refurbish safeties and add a code compliant toe guard.

j. If needed, refurbish existing brake linings with new pads and readjust the brake switches to function accordingly. Machine guarding must be secured around the drive sheave.

k. Replace existing governor with a 12” governor and rope.

l. Install a new digital closed-loop microprocessor-based traction control system with non-proprietary software.

m. Operation shall be automatic by means of the car and landing buttons. Stops registered by momentary actuation of the car or landing buttons shall be made in the order in which the landings are reached in each direction of travel after the buttons have been actuated. All stops shall be subject to the respective car or landing button being actuated sufficiently in advance of the arrival of the car at that landing to enable the stop to be made. The direction of travel for an idle car shall be established by the first car or landing button actuated.

n. Supply and install a new applied car operating panel. The panel shall contain a bank of illuminated buttons marked to correspond with the landings served, an emergency call button, an emergency stop button or switch, door open and door close buttons, and a light switch. The emergency call button shall be connected to a bell that serves as an emergency signal.

o. Furnish and install a new “handsfree” phone to enable two-way communication between persons in the elevator and the Control Center via the Institution’s PBX by dialing “333”.

p. All lamps must be low-voltage long life LED lamps.

q. A new car position indicator shall be installed at all landings. The position of the car in the hoistway shall be shown by illumination of the indication corresponding to the landing at which the car is stopped or passing.

r. An audible signal shall sound in the car to tell passengers that the car is either stopping at or passing a landing served by the elevator.

s. New direction lanterns will be installed at all hoistway entrances with “UP” and “DOWN” indicators at intermediate landings and single indicators at terminal landings. When a car is stopping at a landing, the lantern indicating the direction that the car is travelling shall become illuminated prior to the arrival of the car. A chime shall sound once for the “UP” direction and twice for the “DOWN” direction to announce the impending arrival of the associated elevator car.

t. When the Independent Service switch in the car operating panel is actuated, it shall cancel previously registered car calls, disconnect the elevator from the hall buttons, and allow operation from the car buttons only. Door operation shall occur only after actuation of the “DOOR CLOSE” button.

u. A new emergency car lighting power unit employing a 6-volt sealed rechargeable battery and totally static circuit shall be provided. The power unit shall illuminate the elevator car and provide current to the alarm bell in the event of normal power failure.

v. New hall buttons shall be installed at each landing with an up and a down button at each intermediate landing and a single button at each terminal landing. When a call is registered by momentary actuation of a landing button, that button shall become illuminated and remain illuminated until the call is answered.

w. New normal terminal stopping devices shall be provided to slow down and stop the car automatically at the terminal landings and to automatically cut off the power and apply the brake, should the car travel beyond the terminal landings.

x. The existing car guides shall be retained, cleaned, and refurbished. Any worn parts will be replaced by the original manufacture parts or equal.

y. The existing car frame shall be retained, cleaned, and refurbished as needed.

z. The present flooring will be retained.

aa. A new, closed loop door operator will be installed. Doors on the car and the hoistway entrances shall be power operated by means of door operator mounted on top of the car. The door operator is a fully closed loop system designed to give consistent door performance with changes in temperature, wind, or minor debris in the door track. The system continually monitors door speed and position and adjusts it accordingly to match the pre-determined profile. Door operation shall be automatic at each landing with door opening being initiated as the car arrives at the landing and closing taking place after expiration of an adjustable time interval. An electric car door contact shall prevent the elevator from operating unless the car door is in the closed position. Door close shall be arranged to start after a minimum time, consistent with Handicap requirements. Doors shall be arranged to remain open for an adjustable time period sufficient to meet ADA requirements. The time interval for which the elevator door remains open when a car stops at a landing shall be independently adjustable for response to car calls and response to hall calls.

bb. Interlocks shall be refurbished as needed. The interlocks shall prevent operation of the elevator unless all doors for that elevator are closed and shall maintain the doors in their closed position while the elevator is away from the landing. Emergency access to the hoistway as required by governing codes shall be provided.

cc. For inspection purposes, an enabling key switch shall be provided in the car operating panel to permit operation of the elevator from on top of the car and to make car and hall buttons inoperative. On top of the car, an operating fixture shall be provided containing continuous pressure “UP” and “DOWN” buttons, an emergency stop button, and an inspection-initiating switch. This switch makes the fixture operable and, at the same time, makes the door operator and car and hall buttons inoperable.

dd. An enabling key switch shall be used in the car operating panel to render all car and hall buttons inoperative and to permit operation of the elevator by means of an access key switch adjacent to the hoistway entrance at the access landing. The movement of the car away from access landing, other than the lower terminal, by means of the access key switch at the landing shall be limited in travel and direction to that as specified for the upper landing in the latest revisions of the ASME/ANSI A17.1 Code.

ee. A new optical door protection system shall be installed. This system uses infrared emitters and detectors to create an invisible safety net across the elevator entrance. The optical system continuously scans for interrupted beams. If any beam in the curtain is interrupted, the optical system will reopen the elevator doors instantly. The system’s infrared beams also detect objects approaching, reducing potential damage to elevator doors caused by mail carts, stretchers, or other moving equipment.

ff. After a stop is made, the doors shall remain open for a time interval to permit passenger transfer, after which the doors shall close automatically. This interval shall be different for a car call stop than for a hall call stop or a coincident car/hall call stop.

gg. If during a hall or car call the doors are prevented from closing for a fixed time period, the door protective device shall be rendered inoperative, a buzzer shall sound on the car and the doors shall close at a slower speed. Normal operation shall resume at the next landing reached by the car.

hh. The present cab interior shall be retained.

ii. Rebalance car.

jj. The present hoistway entrances will be retained, but new jamb braille shall be added.

kk. The present hoistway door tracks and hangers shall be retained and inspected for proper alignment. Any adjustment(s) are included, and a new hoistway escutcheon tube will be added to the first floor.

ll. The existing buffers will be retained and refurbished as a means for stopping the car and counterweight at the bottom limits of travel.

mm. An emergency stop switch shall be installed in the pit, accessible from the pit access door. A flood switch will be installed in the pit. In the event of high water, the elevator will move itself to an upper landing and shall remove itself from operation or resume operation excluding the lowest landing.

nn. All new wiring and electrical interconnections shall comply with governing codes. Insulated wiring shall have flame-retardant and moisture-proof outer covering and shall be run in conduit, flexible tubing or electrical wireways. Traveling cables shall be flexible and suitably suspended to relieve strain on individual conductors.

oo. All new material furnished will be specifically designed to operate with original elevator equipment being retained, thus assuring maximum performance, and eliminating any divided responsibility.

pp. The elevator equipment shall be furnished and installed in accordance with the latest additions of the ASME/ANSI A17.1 Safety Code for Elevators and Escalators, An American National Standard, including the latest Supplement, and the Americans with Disabilities Act. The elevator equipment shall comply with all applicable local codes.

qq. New car and counterweight roller guides will be refurbished or replaced as needed.

rr. The existing elevator guide rails will be retained but will be cleaned and/or refurbished as necessary.

ss. Retain, clean, lubricate and refurbish hoistway deflector sheaves as needed.

tt. Retain, clean, lubricate and refurbish hoistway tail sheaves as needed.

uu. The existing counterweight assembly will be reused and checked for proper counterbalance. If additional weight is needed to achieve the proper counterbalance or the existing counterweight frame requires modification to accept the additional weight, Contractor must notify the COR and Facility Manager immediately before modifications if it causes additional costs.

vv. The current platform will be retained, cleaned, and refurbished as needed.

ww. Folding hoistway door restrictors shall be retained.

C2. QUALITY ASSURANCE

1. It is the Contractor’s responsibility to repair and/or replace any Government property damaged by contractor/subcontractor employees. Damage will be corrected and restored to previous conditions at no cost to the Government.

2. It shall be the Contractor’s responsibility for obtaining all measurements and data requirements to comply with manufacturer’s installation recommendations. All installations must be in accordance with product manufacture’s recommendations.

C3. WARRANTY

1. The contractor is required to provide the standard manufacture warranty upon completion of work required but prior to contract closeout. Please refer to the Warranty clause stated in the solicitation.

C4. TRAINING

1. The contractor shall provide basic operational training of the renovated elevators to staff, to include how to manually operate the cars, shut them down, resetting stuck elevators and so forth.

D. UTILITIES

1. The FBOP will provide water, use of restrooms and minimal electricity service (120V) for small hand power tools including battery chargers. The contractor will provide all other equipment, supplies and materials needed to complete this project.

E. TESTING AND ACCEPTANCE

1. The Contractor shall notify the COR five (5) days prior to the final system testing and certification so that arrangements can be made to have BOP required staff available to observe testing. A complete plan detailing test procedures must be submitted to the Contracting Officers Representative (COR) in advance for final check-out and testing of the complete system.

2. All programming will be conducted by a licensed elevator technician.

3. The new system will be tested under supervision of a licensed certified technician following installation to verify that all devices are reporting properly, and the system is functioning in accordance with this statement of work. Testing will be closely accomplished with facilities staff to demonstrate features and limit disruption to the occupants. An electronic copy of the acceptance testing report will be provided at project completion.

F. HOUSEKEEPING AND MATERIAL DISPOSAL

1. The contractor awarded the contract will be responsible for ensuring the premises are always kept clean and free from accumulations of waste materials and rubbish. The contractor will remove all debris, scrap, and rubbish from the work area daily. Surplus materials and all equipment shall be promptly removed from the site upon completion of the work. The Contractor shall be responsible to remove all debris and waste materials from the job site at FDC Houston upon conclusion and acceptance of the project. These items must be disposed of in accordance with all Federal, State, and local laws.

G. FDC HOUSTON RESPONSIBILITIES

1. FDC Houston shall ensure all energy sources needing to be secured to prevent personal injury and/or property damage will be locked-out and tagged-out with the appropriate safety measures. All system isolations and lock-out/tag-out measures to be implemented, and/or removed, will require written verification by the Contractor, COR, and the Safety Manager prior to doing so.

2. FDC Houston shall provide the necessary escorting staff members to the Contractor and their assigned Field

Technicians carrying out the prescribed work and will allow access to project-related institution areas as needed.

3. The Institution Safety Manager shall randomly monitor the project. If at any time the Safety Manager witnesses, or become privy to a deemed “unsafe work practice” being carried out by one or more of the contractor’s assigned field technicians working on site, the contractor will be required to stop work and make the necessary work practice corrections to comply with all OSHA and/or Institution advised safety requirements. Failure to do so may result in work stoppage and other administrative measures.

H. CONTRACTOR’S RESPONSIBILITIES

1. The Contractor shall comply with all applicable Federal, State, and Local laws for the safe transportation, storage, use, documentation, and disposal of all chemicals that may be used on the job. Likewise, all used chemicals, chemically hazardous debris (to include used rags), must be safely collected in approved receptacles and removed by the Contractor in accordance with the aforementioned regulatory entities.

2. All work shall be inspected by the COR and Contacting Officer for quality and meet the terms of this Statement of Work as specified prior to final acceptance and closure of the project.

I. CONTRACTOR SECURITY/WORKING REGULATIONS

I1. WORKING HOURS

1. The schedule for these services will be five (5) days a week, Monday through Friday, with the exception of Federal holidays. The schedule will continue weekly until the installation is completed, not to exceed thirty (30) calendar days from Notice to Proceed (NTP). The rear gate will open at 7:00 A.M. and close at 3:00 P.M.

Requests to extend hours or change workdays must be submitted in writing by the Contractor to the Contracting Officer (CO) for approval at least forty-eight (36) hours in advance.

I2. DELIVERY OF MATERIALSs

1. All construction materials/equipment required for work on this project is required to be processed by the

Contractor and coordinated with the COR for temporary storage.

2. Construction related deliveries which are directly shipped to the institution can be received between the hours of 6:30 AM - 1:30 PM, Monday - Friday, excluding federal holidays. At no point will a Bureau of Prisons (BOP) staff member receive or sign for a delivery if the contractor, or his representative, is not present to verify and accept the delivery.

3. Under no circumstances will FDC Houston staff be responsible for the acceptance of any Contractor deliveries.

4. The Contractor shall be responsible to provide for its own means of loading and unloading Contractor material and equipment.

5. The Contractor will not be permitted to impede or block driveways for any extended period that would hinder the normal operations of the institution.

I3. STORAGE OF EQUIPMENT/TOOLS

1. If required, all construction equipment/tools shall be stored in a designated area mutually agreed upon between the COR and the Contractor. If required, the Contractor shall provide a securable, single point access storage container, such as a Job or Gang Box that will be left in the agreed upon storage area for the duration of the project. Size of the storage container will be determined by the Contractor and the COR. The container will be secured using a two padlock protocol with one padlock being provided by the institution lock shop and the other provided by the contractor. For institution security purposes, the contractor shall provide the institution lock shop with one key copy for every contractor padlock being used. If necessary, a contractor provided heavy duty chain may be used to facilitate the locking requirement. All equipment/tools stored within the container will be maintained in a safe an orderly fashion. All Contractor padlock key copies will be returned to the contractor upon 100% proven tool accountability by the institution and removal of assigned storage containers from the property.

2. The Contractor shall be responsible for loading and unloading contractor materials and equipment. At no time shall Contractor materials or equipment being staged in a fashion that would block, impede or otherwise hinder the typical operations of the institution.

3. All Contractor ladders that may be needed for the job shall be stored and secured in the immediate work site area. Such ladders will be secured to an agreed upon stationary fixture with a chain and padlock application following the same contractor storage container lock protocol with one padlock provide by the contractor and one provided by the institution’s lock shop.

2. The Contractor shall be required to adhere to the institution’s tool inventory program as it pertains to their tools and equipment entering and exiting the institution. If a contactor owned storage container is to be used for tools, materials, and equipment for the duration of the project, the Contractor will be required to use an institution approved “Daily Inventory Check Sheet” for all items maintained in the container. The process for container tool accountability will require a FCI Facilities Staff member, along with an overseeing Institution Shift Custody Lieutenant, to be present. The container will be inventoried and verified by the Contractor, the Facility Staff Member, and the Shift Lieutenant at the end of every work shift prior to locking the container shut.

I4. SECURITY CLEARANCE/CONTRACTOR BADGES

1. The Contractor shall provide the COR with the necessary security clearance information on all Contractor Field Technicians assigned to work on the project. In the event a Field Technician does not clear the Institution’s security screening process the contractor may, if necessary, submit another Field Technician candidate. By law, the BOP cannot, and will not, release any information regarding the reason as to why a Contractor employee was not able to clear the institution’s security screening process.

2. All security clearance documentation shall be reviewed and institution approved five (5) working days prior to contractor institution access. Approved security clearances will be in effect for the duration of the project.

3. Contractors assigned to the project will access and depart the institution grounds via the Rear Gate or when necessary, the Front Lobby.

I5. SAFETY AND PERSONAL PROTECTIVE EQUIPMENT

1. The Contractor shall comply with all applicable Federal, State, and Local safety standards providing their field technicians with all necessary safety equipment to include, proper personal protective equipment, Lock-Out / Tag-Out equipment, and any “job-site specific” safety equipment deemed necessary to safely complete the project described in this Statement of Work.

2. All contractor employees shall have, and wear required personal protective equipment prescribed by industry standards at all times while on the job site. It is the responsibility of the contractor to provide such equipment.

I6. OTHER CONSIDERATIONS

1. Contractor technicians will NOT be allowed to bring cell phones, cameras or two-way pagers into the Institution. Use of such devices however, may be used on institution exterior grounds. FDC Houston reserves the right to restrict their use at any time if deemed a security threat or risk.

2. The Facilities Department at FDC Houston maintains a digital camera that will be utilized by FDC Houston Facility Staff to document the project work. The Contractor may request copies of the digital photos for their record keeping.

3. All deviations from this Statement of Work must be approved in writing by the Contracting Officer and COR.

4. In the event of an institution emergency the contractor may be instructed to secure from all work, secure all tools, equipment and materials, and if necessary escorted off institution grounds. Work will be suspended until the institution emergency passes.

END OF SCOPE OF WORK