SOW_HML_BAS_Coverage.pdf

Statement of Work Energy Management Services for Hollings Marine Laboratory (HML)

Johnson Controls International (JCI) BAS Support Services

Facility Location:

Department of Commerce (DOC) / National Oceanic and Atmospheric Administration (NOAA) / National Ocean Service (NOS) Hollings Marine Laboratory (HML) 331 Fort Johnson Road Charleston, South Carolina 29412

Client Information:

The client is the Hollings Marine Laboratory (HML), represented by Richard Sparkman, Technical Point of Contact (TPOC) and Supervisory Facilities Manager.

Purpose:

The purpose of this requirement is to provide targeted technical support, troubleshooting, and limited preventive maintenance for remaining Johnson Controls International (JCI) Metasys-based Building Automation Systems (BAS) that have not yet been transitioned to the Honeywell Tridium platform at Hollings Marine Laboratory.

This requirement reflects the current phased migration status and is limited to legacy JCI-controlled systems within Wings E, F, NMR, and the Seawater System. The contract ensures continuity of operations, laboratory safety, and system reliability during the remaining transition period.

The Seawater System represents the primary long-term support area, as it is not currently included in the Honeywell controls conversion scope and will require sustained JCI controls support until future funding and conversion efforts are executed.

Qualifications:

The Contractor shall provide qualified, factory-trained BAS technicians with demonstrated experience supporting JCI Metasys systems or equivalent legacy controls platforms.

The Contractor must:

a. Demonstrate experience with Metasys BAS troubleshooting, diagnostics, and repair

b. Be capable of working on proprietary or legacy controls systems

c. Provide personnel trained in lockout/tagout, electrical safety, hazard communication, PPE, and fall protection

d. Comply with NOAA IT and cybersecurity requirements where applicable

e. Provide emergency response capability within required timeframes

1. Scope of Work

The Contractor shall provide troubleshooting, diagnostic services, corrective maintenance, and limited preventive maintenance for JCI Metasys-based controls and associated field devices that remain in operation at Hollings Marine Laboratory.

Services shall be performed on an as-needed basis to sustain system functionality until full decommissioning or conversion to Honeywell controls is completed.

This contract supports a transitional environment and shall not be treated as a full lifecycle maintenance contract.

2. In-Scope Services

2.1 Building Automation Systems

Support is limited to remaining Johnson Controls International (JCI) Metasys-controlled systems that have not yet been migrated to the Honeywell platform. This includes:

a. Wings E and F

b. NMR

c. The Seawater System and all associated components under JCI controls

d. Any remaining legacy JCI panels, supervisory controllers, field devices, sensors, actuators, and control wiring still in operation

Services include:

a. Troubleshooting communication failures

b. Diagnostics of control sequences

c. Repair or replacement of faulty BAS components

d. Support of remaining graphics, alarms, and trend logs as needed

2.2 Transitional Support Strategy

The Contractor shall support a phased decommissioning environment in which JCI-controlled systems are progressively removed from service.

Services shall prioritize:

a. Troubleshooting and diagnostics of legacy controls

b. Stabilization of failing components

c. Replacement of critical control components as required

d. Coordination with Honeywell migration activities

Preventive maintenance shall be limited and focused only on systems critical to ongoing operations.

2.3 Primary Long-Term Support Area - Seawater System

The Contractor shall maintain and support all JCI Metasys-controlled Seawater System components, including:

a. Intake and return pumps

b. Heat exchangers

c. UV filtration systems

d. Air blowers

e. Aquatic monitoring panels

This system is not currently included in the Honeywell migration and will require continued controls support for the foreseeable future.

2.4 Mechanical and Utility Systems with Controls Integration

The Contractor shall provide support for mechanical and utility systems that remain tied to JCI controls, including:

a. Exhaust fans and Strobic fans

b. Boilers and hot water systems

c. Chillers and chilled water systems (where still under JCI control)

d. Associated relays, sensors, actuators, and wiring

Support applies only where active JCI controls remain in service.

2.5 Corrective Maintenance and Repairs

The Contractor shall:

a. Diagnose system issues

b. Perform repairs to restore functionality

c. Replace failed control components as required

Coverage includes:

a. Sensors

b. Actuators

c. Relays

d. Control wiring

e. Field devices

f. Panel components

All repairs shall be performed to maintain operational continuity in remaining JCI systems.

2.6 Materials, Parts, and Labor

The Contractor shall provide all labor, materials, and compatible replacement parts required to perform repairs and maintain system functionality.

Replacement shall be performed as needed to sustain operations in a transitional environment, recognizing that systems are pending migration or decommissioning.

2.7 Limited Preventive Maintenance

Preventive maintenance shall be performed only on systems deemed critical to:

a. Laboratory operations

b. Research continuity

c. Life safety

This primarily includes the Seawater System and any remaining mission-critical systems.

2.8 Wiring and Panel Cleanup (As Needed or Requested by the Government)

The Contractor shall, on an as-needed basis or at the direction of the Government, inspect and address deficiencies associated with JCI control wiring and panel conditions. Work shall include:

a. Identification and correction of wiring deficiencies

b. Removal of abandoned or inactive wiring and devices

c. Cleaning and organization of control panels

d. Relabeling and securing of all active components and terminations

Special emphasis shall be placed on:

a. Seawater System control panels and associated equipment

b. Any areas exhibiting unsafe, damaged, or undocumented wiring conditions

All work shall be performed in a manner that improves system reliability, safety, and maintainability, and shall not disrupt active Honeywell-controlled systems or ongoing migration activities.

2.9 Software and System Support

The Contractor shall support the Metasys platform as needed for:

a. Diagnostics

b. System access

c. Compatibility with remaining devices

Full lifecycle software support is not required unless specifically directed by the Government.

3. Exclusions

The following are explicitly excluded from this contract:

a. All systems converted to Honeywell (H Wing, A Wing, B Wing, C Wing, and D Wing upon completion)

b. Phoenix valve controls and laboratory exhaust systems under Honeywell

c. Honeywell Tridium systems, panels, or devices

d. Full preventative maintenance programs for decommissioning systems

4. Emergency Services

The Contractor shall provide emergency services for all in-scope systems. Such services shall be limited to JCI-controlled systems identified within this Statement of Work.

a. 24/7 emergency response

b. 30-minute call-back requirement and 2-hour on-site response time

c. Corrective replacements: Faulty controls equipment (actuators, sensors, relays, control wiring) shall be replaced under this coverage when failures occur within the covered scope.

d. When requested by the Government, the Contractor shall coordinate corrective JCI replacements with Honeywell integration activities to ensure compatibility and minimize rework.

5. Period of Performance

The period of performance shall not exceed one (1) year from the effective date of award, or until all JCI-controlled systems within the defined scope are fully decommissioned or transitioned to the Honeywell platform, whichever occurs first.

The Government reserves the right to require continued or extended support services beyond the initial one-year period, based on the status of system conversion and the availability of funding, particularly for the Seawater System controls.

Any determination to extend services, in whole or in part, will be made at the Government’s discretion and will be based on the remaining operational need at the time, including isolated systems or components that have not yet been migrated. The Government may request an updated proposal or quote from the Contractor to support any extension of services beyond the initial period of performance.

6. Deliverables

a. Service reports for all visits and repairs

b. Documentation of replaced parts (as requested or when new parts are replaced)

c. Inventory updates of remaining JCI devices (as requested)

d. Transition closeout report at contract end

Item Description QTY Due Date Deliver

To JCI System Support & Repairs

Troubleshooting, diagnostics, and repair of remaining JCI-controlled systems in Wings E, F, NMR, and the Seawater System, including associated control components.

1 As Required TPOC

Targeted Preventive Maintenance

Limited PM for critical systems (primarily Seawater System and mission-essential equipment), including inspection and functional checks.

1 As Required (NTE Quarterly)

TPOC

Emergency Response

24/7 response for in-scope systems, including troubleshooting and corrective repair of control components.

1 Continuously TPOC

Metasys System Access/Support

As-needed Metasys support for diagnostics and maintaining operability of remaining JCI-controlled devices.

1 As Required TPOC

Wiring and Panel Cleanup

Perform cleanup and correction of wiring/panel deficiencies as needed or directed. Completed work shall be subject to Government review and approval.

1 As Directed TPOC

Replacement Parts Reporting

Summary of replaced control components (relays, actuators, sensors, wiring) and associated systems.

12 Monthly TPOC

Transition Closeout Report

Summary of remaining JCI systems, decommissioned assets, and outstanding items at contract end.

1 Closeout TPOC

7. Government-Furnished Information

NOAA will provide:

a. Honeywell migration schedules

b. Site access

c. Coordination support

8. Contact Information

Scheduling (POC):

Ron Skelly - Facilities Operations Specialist Email: Ronald Skelly - NOAA Federal Phone: 330-987-1561

Jason Hartman - Program Manager II (Building Systems Program Manager) Email: Jason.Hartman@noaa.gov Phone: 843-310-0747

Technical Point of Contact (TPOC):

Richard Sparkman - COR II Supervisory Facilities Operations Specialist Email: Richard Sparkman - NOAA Federal Phone: 808-295-3822 mailto:Ronald.Skelly@noaa.gov mailto:Jason.Hartman@noaa.gov mailto:Richard.Sparkman@noaa.gov