SOW Heavy Equipment Rental.pdf

STATEMENT OF WORK (SOW)

Construction Equipment Rental for 823 RHS Construct New Roads C-64 Range

EGLIN AFB, FLORIDA

1/29/2025

TSgt Joshua Bynum

NCOIC, Horizontal Construction Team 2

SECTION 1 GENERAL REQUIREMENTS

1.1. SCOPE OF WORK

1.1.1. This requirement is to provide equipment leases, with corresponding scheduled and unscheduled maintenance, delivery, and collection to support the 823 RHS road paving. The Contractor shall provide all personnel (if necessary), equipment, tools, materials, supervision, transportation, administration, and any other items and services necessary for the rental of heavy equipment as identified in the table below:

Item Quantity Period Of Lease Dozer D5 with 6 way blade 1 1 March 25 - 30 June 25 3 ton steel wheel rollers 2 1 March 25 - 30 June 25 Water Truck 1500 – 4000 gallons 1 1 March 25 - 30 June 25 Front End Wheel Loader 1 1 March 25 - 30 June 25 15 passenger Van 1 1 March 25 - 30 June 25

1.1.2. Period of Performance: (PoP): The contractor shall provide heavy equipment between the period of 1 March thru 30 June 2025, in accordance with the above table.

1.1.3. Delivery of equipment will be to C-64 site (North of Eglin AFB), on a pre-determined date, as coordinated with the 823 RHS.

1.1.3. The contractor will provide points of contact within the company to interface with the Contracting Officer and 823 RHS Representatives that can discuss specifics of this contract.

1.2. EQUIPMENT CONDITION

1.2.1. The Contractor shall deliver fully operational, with no leaks or damages, heavy equipment; the characteristics of each piece of equipment must meet the minimum specifications:

1.2.1.1. Dozer, D5 with a 6 way finishing blade

1.2.1.2.Vibratory Roller- Tandem 55”: 3 ton roller 1.2.1.3.Water Truck, 1500 – 4000 gallon capacity 1.2.1.4.Front End Wheel Loader: 4 cubic yard bucket 1.2.1.5.Passenger Van: able to transport 15 personnel at a time

1.2.2. Both the exterior and interior/ seating areas of the vehicles must be clean, free of soil, rust, dirt, trash, debris, odor, damage, defects, or any other discrepancies of any type.

Upholstery must be clean and free of cuts, tears, burns stains, damage, defects, or any other discrepancies. Equipment must be less than 5 years old (based on vehicle model year) at anytime throughout the PoP, and must meet the minimum standards and specifications outlined in the following paragraphs:

1.2.2.1 At a minimum, the following safety/compliance related items shall also be provided with equipment:

Dozer:

• Parking brake

• Horn

• Mirrors (driver and rearview)

• Emergency flashers

• Seat belts

• Windshield wipers if vehicle has enclosed cab

• Current inspection certificate from certified mechanic (if applicable)

Vibratory Roller (55”):

• Parking brake

• Horn

• Mirrors (driver and rearview)

• Emergency flashers

• Seat belts

Water Truck 1500 – 4000 gallons:

• Horn

• Mirrors (driver and rearview)

• Emergency flashers

• Seat belts

Front End Wheel Loader:

• Horn

• Mirrors (driver and rearview)

• Emergency flashers

• Seat belts

Passenger Van (15 personnel):

• Horn

• Mirrors (driver and rearview)

• Emergency flashers

• Seat belts

1.2.2.2 At a minimum, the following accessories shall be included:

Dozer:

• Automatic transmission

• Power steering

• 6 way finishing blade

• Operators’ handbook

• Two sets of keys

• Floor Mats

• Diesel operated.

Vibratory Roller (55’):

• Automatic transmission

• Power steering

• Operators’ handbook

• Two sets of keys

• Functioning Water sprayer system

Water Truck 1500-4000 gallons:

• Gravity feed and powered Spray bar

• Ability to spray water 20 feet on each side

• Cab mounted switches to operate the spray bar/nozzles

• Capability to be refilled from a fire hydrant safely

• Automatic transmission

• Power steering

• Operators’ handbook

• Two sets of keys

Front End Wheel Loader:

• Power steering

• Operators’ handbook

• Two sets of keys

Passenger Van (15 personnel):

• Power steering

• Operators’ handbook

• Two sets of keys

1.2.3. If the equipment does not meet the equipment manufacture’s standards and does not meet the criteria listed above, the Government may reject the equipment as being unacceptable.

1.2.4. If the Government does reject a vehicle as being unacceptable, the Contractor shall provide a replacement vehicle to the Government within 24 hours.

1.2.5. In any situation where the Contractor provides equipment from a category other than the category specified in the contract, the equipment must be from a category that meets or exceed the category originally contracted for.

1.2.6. The Government shall not pay any additional costs if the Contractor provides another category of vehicle with a higher rate.

1.3. EQUIPMENT ACCEPTANCE

1.3.1. Equipment Delivery and Collection: Contractor shall ensure equipment is delivered to the government designated location at C-64 Range Site no later than the time/date specified in the contract. All deliveries will be made between the hours of 0700-1700, unless previously coordinated with the Contracting Officer.

1.3.2. The Contractor shall unload equipment at time of delivery and load equipment at time of collection. Each equipment shall have a full tank of fuel at time of delivery. Equipment delivered after the required date and time will be reduced in price by the daily rate in price per equipment. The Contractor shall collect all equipment as specified in the contract.

1.3.3. A joint Contractor/Government inspection shall be performed on all equipment at time of delivery, before acceptance. The inspection shall be documented on a standardized form from the contractor that will include a photo inspection of the equipment meeting the requirements in Section 1.2. All discrepancies must be corrected prior to acceptance.

1.3.4. Both parties will retain a copy of the inspection. The Contractor must deliver a signed copy to the Contracting Officer upon each equipment acceptance. If the Contractor fails to replace unacceptable equipment, or correct defects, the Government may, by contract, arrange for the lease of a similar equipment, and shall charge or set off against the contractor any excess costs occasioned thereby.

1.4. EQUIPMENT MAINTENANCE

1.4.1. Scheduled Maintenance: The Contractor shall provide maintenance necessary for equipment upkeep. Routine maintenance includes all tasks recommended by the equipment manufacturer at regularly scheduled intervals, including but not limited to oil changes, filter replacement, and topping-off fluids. The Contractor shall also be responsible for any certifications and inspections that may be required. The Contractor must provide at least 72 hours’ notice for equipment requiring scheduled maintenance. Replacement equipment must also be provided when downtime would exceed 24 hours.

1.4.2. Breakdown Repair: The Contractor shall provide towing, maintenance, and repair of leased equipment. In the event of a breakdown, the Contractor shall arrange towing within two hours of notification. The Contractor must submit a record of such a recovery to the Contracting Officer within 72 hours after notification. The Contractor shall provide replacement equipment of a similar type and capacity when downtime would exceed 24 hours.

1.4.3. Accident Repairs: In the event of vehicle damage, the Contractor shall photograph the damage and notify the Contracting Officer. The Contractor shall obtain at least two independent estimates for damages exceeding $2,500. The U.S. Government will reimburse the Contractor or Equipment Insurance Company for accident repairs if a complete claims package is submitted to the authorized Government representative. If the vehicle is inoperable due to the damage, the Contractor shall provide replacement equipment of the same type and capacity to the Government within 24 hours.

1.4.4. Damage Assessment Instructions: The Contractor will notify the Contracting Officer within three working days of any damages incurred during the equipment lease.

1.4.4.1 Claims Package. Claims packages shall annotate the contract number, the equipment registration number (if applicable), the date of the claim; and contain the following documents:

• Initial Equipment Inspection Checklist, signed by both the Contractor and Government.

• Final Equipment Inspection Checklist, signed by both the Contractor and Government.

• Estimate(s) to repair damage

• Pictures of damage.

• For each picture, the image quality must be sufficient to determine if damage has occurred, when viewed on a computer monitor. For each damaged vehicle, one picture must clearly show the number plate and one picture must show the entire vehicle. Additionally, each damaged area must have a dedicated picture. The Contractor shall not take pictures of the Driver.

• The Contracting Officer will also complete an independent report of each claim and accident prior to damage claims being reimbursed/paid by the government.

1.4.5. Normal Wear and Tear: Normal wear and tear is defined as minor scratches, small dents, and small chips in the paint caused by standard use of the equipment.

1.4.6. Cancellations: Any cancellations must be forwarded to the contractor NLT 7 days in advance of the delivery date. Cancellations made less than the 7-day period will be subject to 50% of the daily rate for rental.

1.4.7. Invoicing: Contractor will provide equipment name and number and dates of each piece of equipment leased, as an attachment in support of invoices submitted after services have been completed. All invoices shall be submitted for payment within the Wide Area Workflow application via the Procurement Integrated Enterprise Environment (https://piee.eb.mil).

1.5. GENERAL INFORMATION

1.5.1. Insurance: Contractor provided leased equipment shall be insured by the contractor IAW State Law. Damage resulting from an accident, abuse or negligence caused by the driver shall be the responsibility of the U.S. Government, which will reimburse the Contractor or the vehicle insurance company for repair costs.

1.5.2. Security Requirements: The Contractor must be aware that entry requirements are subject to change due to installation and world situations. All employees on this project are subject to background checks for site access. All Contractors will possess an official form of identification to obtain access at point of delivery/collection. Contractor personnel shall prominently display identification and the name of the employer while visiting or performing work on the installation. Contractor employees shall not loiter nor wander away from areas necessary for equipment delivery/collection. The Contractor shall limit photography only to vehicle damages. No photographs of the installation or personnel is authorized.

1.5.3. Contractor employees are authorized entry to the site for the purpose of work under this contract only and are not authorized in facilities or other areas without prior Government authorization. Due to safety/security requirements, Contractor personnel shall be required to fluently speak, comprehend, read, and write English. Contractor vehicles must be always maintained in a safe and operational condition while on this site. The Contractor shares equal responsibility for safeguarding all Government property while on the site.

1.5.4. Access Revocation. The Eglin AFB Installation Commander reserves the right to deny restricted area entry to any Contractor employee whose National Agency Check (NAC) is unfavorable, and the right to terminate the entry of any employee upon disclosure of information indicating the individual’s continued entry to a secure area is not in the best interest of national security.

1.5.5. Safety and Occupational Health: The contractor shall maintain personnel safety and protection of occupational health to include overhead, fall, hearing and eye protections according to OSHA regulations. The Contractor shall provide an immediate report to the Contracting Officer as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact.

1.5.6. Hazardous Materials (HAZMAT). All hazardous materials and wastes shall be stored and handled in a manner that will minimize the potential for spills. Spill response materials and tools should be available in the immediate area to contain and control a spill. If the spill is a result of negligence or failure to adhere to these requirements the contractor will be solely responsible for the cost of cleanup and restoration of the area.