SOW Haul out Door Repair.pdf

PR #: 30496PR260000011

STATEMENT OF WORK

LAST UPDATED: 08/11/2026 PAGE 1/5

STATEMENT OF WORK (SOW)

FOR

U.S. COAST GUARD

STATION TILLAMOOK BAY, GARIBALDI, OR

REPAIR LOWER HAUL OUT ROLLING DOOR

1.0 GENERAL

The contractor must provide all personnel, equipment, tools, materials, supervision, and other items and services necessary to perform the tasks defined in this Scope of Work (SOW). The contractor must perform to the standards in this contract. Any questions regarding scope of work must be directed to the Contracting Officer assigned to the contract. All requests for site visits must be scheduled through the POC 2 days prior to the bid walk. One key POC, although subject to change, for this contract is: MK1 Jesse Katz (cell: (954) 296-2422; email:

jesse.d.katz@uscg.mil). A bid walk will be offered on 26AUGUST2026 at 0900 PST. No other bid walks or site visits will be offered. Bid Walk is mandatory to be considered for the contract.

1.1 BACKGROUND

The project is for replacing and repairing damaged portions to include slats, barrel housing and associated hardware of the approximate 25’ L x 24’ H garage bay door. It will include the verification of full functionality of both mechanical and electrical components.

1.1.1 Place of Performance

USCG STATION TILLAMOOK BAY

1 COAST GUARD WAY

GARIBALDI, OR 97118

(360) 642-2382

1.1.2 Contracting Officer:

Name: CWO John Mangune Unit: USCG Base Astoria

PH: (503) 861-6234

E-mail: John.A.Mangune@uscg.mil

1.1.3 Contracting Officers’ Point of Contact (POC):

Name: MK1 Jesse Katz Unit: Station Tillamook Bay

PH: (954) 296-2422

E-mail: jesse.d.katz@uscg.mil

1.1.4 Alternate Contracting Officers’ Point of Contact(POC):

Name: MKC Joseph Gauvain Unit: Station Tillamook Bay

PH: (707) 485-4700

E-mail: joseph.f.gauvain@uscg.mil

1.2 SCOPE

The contractor shall provide all personnel, equipment, tools, transportation and other items and services necessary to remove and repair both mechanical. They shall provide rated lifting equipment to remove, lower and raise the approximate 25’ L x 24’ H garage bay door. The

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contractor will verify full functionality and safety sensor responses of the electrical components of the haul out door.

1.3 OBJECTIVE

The contractor/maintenance team shall deliver a fully operational, structurally sound and safely functioning oversize door.

1.4 HOURS OF OPERATION – Projected Date of Completion

1.4.1 Expected time of repair is one day of work. If more time is required specify ahead of time.

1.4.2 The contractor must perform the tasks as required by the SOW under this contract during the following hours: Monday through Friday between 06:00am and 8:00 pm unless other time is specified.

1.4.3 Holiday: not applicable to this contract.

1.4.4 Special event, or adjusted work hours: If circumstances should arise wherein the contractor desires a different work schedule as required in section 1.3.1 above, the contractor must request same in writing. Submit written request to the POC (see Section 1.1 above) a minimum of 24 hours before the requested adjusted work schedule. If the desired schedule change is to be effective on a Monday, the request must be submitted to the POC prior to 9:00am on the Friday prior to commencement of work.

2.0 SPECIFIC REQUIREMENTS/TASKS

2.1 TASK ONE. HOUSING DISASSEMBLY

2.1.1 Remove fasteners, support brackets, and secure protective metal housing

2.1.2 Carefully lower the housing sections using mechanical lifts and move to repair area.

2.2 TASK TWO. REPLACE AND REPAIR PARTS

2.2.1 Replace damaged slats.

2.2.2 Repair barrel housing and frame tracks

2.3 TASK THREE. REINSTALL

2.3.1 Lift and reattach repaired door.

2.4 TASK FOUR. INSPECT AND TEST FUNCTIONALITY

2.4.1 Inspect and correct any electrical and safety component errors if found.

2.4.2 Test for full functionality of door and ensure auto safety components operate as intended.

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3.0 CONTRACTOR PERSONNEL

The contractor must provide a contract manager who must be responsible for the performance of the work.

3.0.1 The contract manager or alternate(s) must have full authority to act for the contractor on all contract matters relating to daily operation of this contract

3.0.2 The contact manager and alternate or alternates must be able to read, write, speak, and understand the English language.

3.1 QUALIFIED PERSONNEL

The Contractor must provide qualified personnel to perform all requirements specified in this

SOW.

3.2 CONTINUITY OF SUPPORT

The Contractor must ensure that the contractually required level of support for this requirement is maintained at all times. The Contractor must ensure that all contract support personnel are present for all hours of the workday. If for any reason the Contractor staffing levels are not maintained due to vacation, leave, appointments, etc., and replacement personnel will not be provided, the Contractor must provide e-mail notification to the Contracting Officer’s Representative (COR) prior to employee absence. Otherwise, the Contractor must provide a fully qualified replacement.

3.3 EMPLOYEE IDENTIFICATION

Contractor employees working on-site at Government facilities must wear a Government issued identification badge. All Contractor employees must identify themselves as Contractors when their status is not readily apparent (in meetings, when answering Government telephones, in e-mail messages, etc.) and display the Government issued badge in plain view above the waist at all times.

3.4 EMPLOYEE CONDUCT

Contractor’s employees must comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, wearing of parts of DHS uniforms, and possession of weapons) when visiting or working at Government facilities. The Contractor must ensure Contractor employees present a professional appearance at all times and that their conduct must not reflect discredit on the United States or the Department of Homeland Security. The Project Manager must ensure Contractor employees understand and abide by Department of Homeland Security established rules, regulations and policies concerning safety and security.

3.5 REMOVING EMPLOYEES FOR MISCONDUCT OR SECURITY REASONS

The Government may, at its sole discretion (via the Contracting Officer*), direct the Contractor to remove any Contractor employee from DHS facilities for misconduct or security reasons.

Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

4.0 INVOICING

In conjunction with the subject award, proper invoices will be submitted through the Invoice Processing Platform (IPP) at https://www.ipp.gov/. IPP is a secure web-based electronic

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invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service in partnership with the Federal Reserve Bank of St. Louis (FRSTL). IPP is available at no cost to any commercial vendor or independent contractor doing business with a participating government agency.

Actions to take:

If you are already enrolled in IPP:

If your company is already registered to use IPP, you will not be required to re-register and you do not need to contact IPP.

If you are NOT already enrolled in IPP:

The point of contact you provided in your SAM.gov registration will receive two emails from ipp.noreply@mail.eroc.twai.gov. Please note that emails from this email address may filter into your spam or junk folder:

1. The first email will have the IPP Logon ID and a link to the IPP application.

2. A second email, which will be sent within 24 hours of the first email, contains a temporary password.

Once your contact receives these emails, please ensure they log into IPP and complete the registration process.

Once registered to use IPP, your company may submit invoices electronically, receive e-mail notifications when requests are paid, view payment history, and access remittance downloads.

The e-mail notification of payment is sent when a payment is distributed to your bank account and may include the following payment information: Date of payment, dollar amount, invoice number, paying agency, payee name, and ACH trace number.

Vendor training materials, including a first time login tutorial, are available on the https://www.ipp.gov/ website. Once you have logged in to the IPP application, you will have access to user guides that provide step-by-step instructions for all IPP capabilities, ranging from creating and submitting an invoice to setting up email notifications. Live webinars are held monthly and provide a great opportunity to learn the basic of the system and to call in and ask the IPP team questions about the IPP application.

IPP Customer Support is available to assist users of the system and can answer your questions related to accessing IPP or completing the registration process.

Toll-free number: 866-973-3131 Email address: IPPCustomerSupport@fiscal.treasury.gov Hours of operation: Monday through Friday (excluding bank holidays) from 8:00 am - 6:00 pm

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OUTSIDE INSIDE

BARREL/HOUSING

MOTOR