SOW Haiti Modular Prisons - 05192026.pdf

SBU - CONTRACTING AND ACQUISITIONS

U.S. DEPARTMENT OF STATE

BUREAU OF INTERNATIONAL NARCOTICS AND LAW

ENFORCEMENT AFFAIRS (INL)

U.S. EMBASSY – PORT-AU-PRINCE, HAITI

Haiti Base Vertieres Modular Prison

STATEMENT OF WORK

I. INTRODUCTION

The Bureau of International Narcotics and Law Enforcement Affairs (INL) leads the development of policies and programs to combat international narcotics and crime. INL programs support two of the Department of State's strategic goals: (1) reduce the entry of illegal drugs and migrants into the United States; and (2) minimize the impact of international crime on the United States and its citizens.

INL partners with allied governments to promote the modernization of their law enforcement operations.

II. BACKGROUND

In Haiti, gangs are the primary source of instability and pose an increasing threat to the country and surrounding region. They facilitate U.S.-bound drug trafficking and expand their influence and geographic presence, including control over large portions of Port-au-Prince. Since FY 2021, INL has invested $257 million to transform the Haitian National Police (HNP) into a more effective and accountable police service capable of responding to active threats, including ongoing criminal gang activities. Failure to address this security threat will hamper Haiti's chances to achieve political stability and may trigger mass illegal migration to the United

States.

Haiti's correctional infrastructure has historically suffered from severe overcrowding and human rights violations. The system currently faces acute challenges following the loss of several principal prisons in 2024 due to gang-orchestrated breakouts and destruction. This situation has drastically reduced the capacity to confine inmates. HNP officers currently rely on temporary holding cells in police stations to detain individuals.

As the Gang Suppression Force (GSF) deploys and arrest numbers increase, the

HNP needs a high-security prison facility to temporarily detain high-value gang targets and disrupt gang activities. INL assesses that a new modular prison is a secure, sustainable, and cost-effective way to support Haitian corrections infrastructure. The facility will house 160+ inmates until they can appear for a hearing and be transferred to a long-term detention facility. INL-vetted and trained

HNP correctional officers will manage the facility to ensure compliance with

Nelson Mandela Rules.

III. SCOPE OF WORK

This Statement of Work (SOW) establishes the requirements for the delivery of steel modular prison cells and structural design to rapidly establish a prison adjacent to Base Vertieres in Port-au-Prince, Haiti. The cells will be housed in a warehouse building on land adjacent to the base. The resulting facility will have 80 stackable double-bed modular units with a holding capacity of 160 inmates or more.

The work includes but is not limited to:

• Provide fully functional “off-the-shelf” SteelCell “wet” units and a steel mezzanine for access to second-tier units

• Ship cells, mezzanine, and all components required for installation (shims, welding plates, nuts/bolts, etc.) to Port-au-Prince, Haiti

• Note: Delivery to site and installation of the cells will be completed by others

The U.S. Government seeks a qualified, experienced source capable of completing the engineered design and fabrication of the mezzanine and the packaging and delivery of mezzanine and cells based on design parameters established by the conceptual design document provided by INL under Attachment A. The contractor must provide multi-disciplined architectural/engineering services and fabrication services and must be experienced in coordinating such fabrication efforts in all aspects of design and fabrication of the mezzanine.

A. PLACE OF PERFORMANCE

This is a mandatory requirement with no exceptions.

The contractor must perform the design and fabrication work under this contract in the United States and deliver the modular prison cells and mezzanine to Port-au-

Prince, Haiti.

Vendors who cannot meet this delivery requirement should not submit a proposal. The place of delivery is non-negotiable and will not be modified under any circumstances. Proposals that do not confirm the ability to deliver to Port-au-

Prince, Haiti, will be deemed non-responsive and will not be evaluated.

B. QUALIFICATIONS

The contractor will be licensed and certified in the United States to perform architectural, engineering, and fabrication services.

The contractor will be required to supply qualified in-house engineering personnel, project management oversight, and quality assurance/quality control monitoring.

C. PERIOD OF PERFORMANCE

The period of performance will be no greater than 45 days upon award execution.

INL has a target award date of June 1, 2026, and requires delivery by July 17, 2026. This timeline allows for the facility to be installed and ready for use by July

31, 2026, alongside separately procured auxiliary modular buildings. Only vendors who are fully ready and capable of meeting this required timeline should submit proposals.

D. BIDDING REQUIREMENTS

A pre-bid site visit is not mandatory. INL will provide building dimensions, plot layout, and photos of the project site. The INL Point of Contact is listed below:

Stanford Brown

Email: BrownSC2@state.gov

Phone: +509 3413 3160

E. DESIGN

Services

INL will provide bridging documents that the contractor will use to provide installation diagrams for the cell units and structural designs for the mezzanine.

Final fabrication drawings must be approved by INL and should include:

1. Installation diagrams for cell units, including weight and lifting instructions mailto:BrownSC2@state.gov

2. Structural calculations for mezzanine

3. Installation diagrams for mezzanine, including required torque for bolts and welding notes for field welds

4. List of loose components to be used for installation (nuts, bolts, washers, welding plates, shims, etc.)

5. Finishes schedule

6. Door and hardware schedule

7. Installation instructions/diagrams

8. Detailed bill of quantities

Code Compliance

The contractor shall adhere to the following codes as applicable when performing the design of the mezzanine. Exceptions to using the code must be requested in writing and approved by the Contracting Officer (CO) or their designated representative. Applicable standards shown below are not all-inclusive and are to be used for project design and fabrication as appropriate:

1. International Building Code (IBC)

2. American Standards for Testing and Materials (ASTM)

3. American Institute of Steel Construction (AISC 360)

4. American Society of Civil Engineers (ASCE 7)

5. Manufacturer's O&M manuals

F. PRODUCT REQUIREMENTS

This project requires the delivery of 80 "SteelCell" double-bunk stackable modular cells (nominal size: 8' W by 12' L by 8' H) to be assembled within an existing warehouse adjacent to Base Vertieres in Port-au-Prince, Haiti.

The vendor shall have these units already fabricated and warehoused, ready to be deployed immediately upon award execution. If the units are not warehoused by the vendor, the vendor must demonstrate a firm commitment from a subcontractor or supplier that the units are fabricated, in their custody, and ready for immediate deployment upon award execution. As part of their technical proposal, the vendor must provide written documentation confirming the current location of all 80 units, proof that units are fabricated and ready for shipment, and if using a subcontractor or supplier, a signed commitment letter confirming immediate availability upon award execution. The Government must have clear assurance that units are ready to move immediately upon award, and proposals that do not include this documentation in the technical proposal will be deemed non-responsive.

This is not intended to be a brand name requirement. Other submissions outside of SteelCell will be considered; however, any proposal must clearly meet the same specification requirements, including being made of the same materials.

Technical Requirements for Cell Units

1. 80 double-bed "SteelCell" manufactured units

2. Each unit large enough for two inmates per Mandela guidelines

3. Designed to allow cells to be stacked at a minimum of two tiers

4. Nominal Size: 8' W by 12’ L by 8' H

5. Penitentiary-grade toilet/sink combo units

6. LED light fixtures

7. 12 ga. to 14 ga. steel walls, ceiling, and floors; 14 ga. to 16 ga. metal stud framing

8. Two steel beds to be welded to walls/floors

9. Wall-mounted desk with two wall-mounted stools

10. Interior coating to be Polyurea, HDPE, PVC, or Epoxy

11. Walls, floors, and ceiling to be foam insulated (6.0 rating preferred)

12. Penitentiary-grade steel door with cuff and food port, and viewing window with impact-resistant polycarbonate or laminated glass

13. Penitentiary-grade keyed lock (Southern Folger, Willoughby, or similar)

14. Security glazing, food pass and food pass lock, and detention grills for air flow

15. Connection points for utilities

16. Preferred: All steel components to be non-corrosive steel

17. All products will be detention-grade and will be fabricated to anti-ligature/ACA standards

18. Air conditioning system NOT required

19. Evidence that cell design has been successfully implemented in a corrections facility (provide name of facility, number of cells, and POC of facility)

20. Preferred: Cells with the ability to completely block incoming and outgoing electromagnetic fields, cell service, GPS, and Wi-Fi services

Technical Requirements for Mezzanine

1. Structural steel mezzanines (four sets) with railings, stairs, and McNichols bar grating deck

2. Size: 4'-0" wide deck; height to reach second level of cells

3. Stair slopes to meet OSHA regulations (between 30° and 50°)

4. Mezzanine components to be either hot-dipped galvanized or primed and coated with two coats of enamel paint. Touch-up paint to be provided by contractor

5. Fabrication not to begin until shop drawings have been approved by INL

G. DELIVERY (SHIPPING AND HANDLING INSTRUCTIONS)

The contractor will be responsible for shipping/receiving all materials required for a complete project. Delivery terms: FOB Destination, freight prepaid.

Delivery Location: Port-au-Prince, Haiti. Customs clearance and delivery from the port to site will be completed by others.

Customs Clearance and Tax Exemptions

The contractor shall provide a commercial invoice for the purposes of freight forwarding and customs clearance in Haiti. The commercial invoice must state at minimum the following data points:

• Declared value in USD

• Name, address, and contact information for sender/consignee/recipient

• Invoice number, date of invoice

• Quantity, origin, description, weight (total net/gross), unit, price, and total price of each line item

• Number of boxes, pallets, or other unit of shipment pieces

• Harmonized Tariff Code

• Freight charges and freight carrier

Inspection and Acceptance

Inspection and acceptance shall take place upon delivery to the FOB destination.

The Government reserves the right to inspect all deliverables to ensure conformance with the specifications and requirements outlined in this Statement of

Work (SOW). Only upon completion of inspection and written acceptance by the

Contracting Officer's Representative (COR) or designated Government official shall the vendor invoice for payment. Acceptance at the FOB destination constitutes the Government's determination that the deliverables meet all contractual requirements. The vendor shall not submit invoices prior to receiving written notice of acceptance.

H. CONTRACT DELIVERABLES

Schedule: The contractor shall provide a schedule indicating the timeline for development of shop drawings, fabrication of the mezzanines, packaging/loading of all materials on shipping vessel, and delivery date to Port-au-Prince.

Shipping Plans: The contractor shall provide a shipping plan based on delivery from point of origin to destination. All shipping documents must be provided to

INL as they are processed.

Warranty Plan: The contractor shall provide a warranty plan for all goods provided on this effort. All warranties shall be provided to INL. A sufficient warranty plan will clearly address the following:

• All items provided will be provided with warranties, passed through to the end user

• Contractor agrees that the supplies or services furnished under this contract shall be covered by the most favorable commercial warranties the contractor gives to any customer for such supplies or services and that the rights and remedies provided herein are in addition to and do not limit any rights afforded to INL or the end user

• Any utilization of commercially available warranties associated with equipment shall be the responsibility of the end user upon receipt

• All warranty plans shall be in English

• Warranty plans shall at a minimum contain:

o Product supplier POCs o List of items by part numbers, registration/serial numbers, and their warranty terms (i.e., length of warranty, start date, type: limited, extended, standard) o Instructions for product registration with each item under warranty o Requirements to keep the warranty valid o How to execute a warranty call

Operations and Maintenance Manuals: The contractor shall provide operations and maintenance manuals for "SteelCell" units. Manuals shall be delivered in

French and English.

Installation Training: The contractor shall train the designated on-the-ground

INL implementer to install the modular cells within a warehouse structure.

Training shall include the installation of cells both on the ground and stacked.

Training shall also include the connection of utilities (water, sewer, electrical).

This training may take place either in the United States or in Haiti.

Deliverable Item Hard

Copy

Electronic

Copy

Due Date Notes

Design, Fabrication, Delivery Schedule

N/A 1 Within 10 days after contract award

PDF format

Mezzanine Shop

Drawings - Draft

N/A 1 Within 20 days after contract award

PDF format

Mezzanine Shop

Drawings - Final

2 1 Within 15 days after acceptance of draft

Hard – A0 or

A1; Electronic -

PDF

Operations and

Maintenance

Manual

2 1 Within 10 days after final acceptance

PDF; Provide copies in French

& English

Warranty Plan N/A 1 Within 10 days after final acceptance

PDF format

Training: Train INL installers to install modular cells

N/A N/A Prior to shipment of cells

Training to be in English

IV. EVALUATION CRITERIA

Technical Evaluation Criteria (Technical Score)

1. Delivery Timeline (Most Important - 45% weight)

Vendor must provide the number of calendar days from contract award to complete delivery at FOB destination, including a detailed delivery schedule with milestones

(manufacturing start, quality inspection, shipping departure, arrival at destination).

Vendor must demonstrate capacity and past performance on similar projects and provide a firm commitment date.

Scoring approach: Fastest delivery receives highest score; formula will be used where each day of delay reduces score proportionally.

2. Manufacturing Capacity & Readiness (25% weight)

Vendor must describe the number of units they can produce, availability of materials, current production capacity (units), and percentage of materials currently in inventory. Vendor must provide documented evidence of existing contracts and available capacity and demonstrate they can start within 5 business days of contract award.

3. Past Performance on Similar Projects (15% weight)

Vendor must provide the number of comparable modular cell delivery projects completed in the last 3 years, including on-time delivery rate (%), average days ahead/behind schedule, and customer satisfaction scores. Vendor must provide minimum 3 verifiable references with contact information from projects completed within the last 36 months.

4. Technical Compliance & Quality (10% weight)

Vendor must demonstrate that cells meet all specified security, safety, building code, and transportation requirements through certifications, testing results, and a compliance matrix showing how each requirement is met. Vendor must provide documentation and samples/photos of previous deliveries. All certifications must be current and valid at time of proposal submission.

5. Logistics & Transportation Plan (5% weight)

Vendor must describe transportation method, carrier reliability, shipping route, and delivery coordination, including number of shipments required, transit time (days), and carrier on-time performance rate (%). Vendor must demonstrate established shipping relationships and experience and provide specific ship dates and estimated delivery dates.

Price Evaluation (Price Score)

6. Total Evaluated Price (Separate from technical)

• Include all costs: manufacturing, packaging, transportation to FOB destination, warranty

• Will be evaluated against independent government cost estimate

• Ensure price includes all delivery costs to specified destination

Best Value Tradeoff Approach

Overall weighting:

• Technical Score: 70%

• Price Score: 30%

Decision rule: Award will be made to the vendor whose proposal provides the best value considering technical merit and price. Delivery timeline is the most important technical factor.

Proposal Volumes

Proposals will be evaluated based on the following three volumes:

Volume I - Technical Acceptability

The Government will evaluate the offeror's technical approach and capability to meet the requirements outlined in this Statement of Work. Technical acceptability will be assessed based on:

• Technical Approach: The offeror's methodology for designing, fabricating, and delivering the 80 double-bunk "SteelCell" modular units and four structural steel mezzanines in accordance with specifications

• Qualifications and Experience: Demonstrated licensing and certification in the United States to perform architectural, engineering, and fabrication services; experience with detention-grade modular construction and ACA standards compliance

• Personnel Qualifications: Availability and qualifications of in-house engineering personnel, project management oversight, and quality assurance/quality control monitoring staff

• Code Compliance: Ability to adhere to IBC, ASTM, AISC 360, ASCE 7, and other applicable standards

• Schedule Feasibility: Realistic timeline to complete design, fabrication, and delivery within the maximum 45-day period of performance and efforts to meet the July 17, 2026 deadline

• Deliverables Plan: Approach to providing shop drawings, O&M manuals

(in French and English), warranty plan, and installation training

• Product Availability: Confirmation that "SteelCell" units are already fabricated and warehoused, ready for immediate deployment upon award

Volume II - Past Performance

The Government will evaluate the offeror's record of performance on similar contracts. Past performance will be assessed based on:

• Relevant Experience: Previous contracts involving modular detention facilities, correctional infrastructure, or similar secure facility construction

• International Delivery Experience: Demonstrated capability to ship large-scale fabricated materials to international destinations, particularly to challenging environments

• Quality of Performance: Customer satisfaction, adherence to specifications, and ability to meet technical requirements on previous contracts

• Schedule Performance: Track record of meeting delivery deadlines and performance timelines

• Contract Management: Effectiveness in communication, problem-solving, and overall contract administration

Volume III - Price

The Government will evaluate the total proposed price for all requirements specified in this Statement of Work, including:

• Design and fabrication of mezzanines

• 80 "SteelCell" double-bunk modular units

• All components required for installation (shims, welding plates, nuts/bolts, etc.)

• Shipping and delivery to Port-au-Prince, Haiti (FOB destination)

• All deliverables (shop drawings, O&M manuals, warranty plan)

• Installation training for INL implementers