GYMNASTICS CLASS

Statement of Work

1. General: The contractor shall provide non-personal services in gymnastics instruction consisting of labor, transportation, supplies and material in strict compliance with the terms and conditions herein.

2. Contractor Qualification: Contractor must have a minimum 2 years of experience in instruction of gymnastics at an established facility.

3. Type of class: Monday or Friday for 45 minutes gymnastics class for children and youth 1 year old to 8 year old. Instruction will be provided at times and location mutually agreed upon by the contractor and the POC.

4. Fee: Fees will be based on what the contractor charges. All payments from participants will be made directly to the Youth Center.

5. Program Coordinator (POC):

Arlene Soto, Child and Youth Programs, 691 Juliustown Rd. JB MDL, NJ 08648 Tel. (609) 562-5488/ (609) 562-5465

6. Contract Period: 1 March 2026 - 28 February 2027

7. Location: Falcon Courts North Youth Programs Dix Youth Programs Bldg. 3830 E. Scott Street 1279 Locust Street JBMDL, NJ 08641 or Fort Dix, JBMDL NJ 08640 609-754-5437/ 609-754-3768 Tel. (609) 562-5063

8. Authorized Class Sizes:

45 minute Mommy & Me class Ages: 18 months- 3 Minimum: 10 45 minute class: Little Hoppers Ages: 4-6 Minimum: 10 45 minute class: Youth Gymnastics Ages: 7-10 Minimum: 10

Maximum:16 Maximum:16 Maximum: 16

If a course does not meet the minimum amount of students, the instructor and Program Coordinator (POC) will discuss a registration deadline. Deadline will be set at the discretion of the POC. If the course does not meet the minimum requirement by registration deadline, the course will be suspended until class has met the minimum amount of students and the contractor will receive no payment for the suspended course during that time.

9. Class Cancellation: The classes can be postponed due to inclement weather, natural events including but not limited to, snow storms, hurricanes, water line breakage, power outages, etc. or illness of instructor. If there is base closure due to inclement weather or other unforeseen events, classes under this contract will be cancelled. The contractor will be responsible for notifying students in the event of a class being cancelled. The government reserves the right to reschedule class to allow for the maximum number of students to attend. Make up days will be offered in the event of a base closure or natural event.

10. Registration: Parents are responsible for registering their child(ren) at CYPBMS. The POC is responsible for the collection of fees. POC will provide the contractor with a list of student’s names on the 1st and 16th of each month when students register and withdraw.

Students enrolling between the 1st and 15th of the month, after the first class, will begin the next class on or after the 16th.

Student enrolling prior to the first class of the month can begin at the first class of the month.

Students enrolling between the 16th and the last day of the month will begin on or after the 1st of the following month.

Students starting the first of the month will pay the full amount. Students starting the week of the 16th of the month will pay a prorated amount, which should be reflected on the invoice from the contractor.

Students who are interested in the class will be allowed one free trial class prior to registration for class.

After talking trial class, students will begin in the first class after the 1st or 16th of the month.

Above registration procedure may be adjusted at the discretion of POC based upon the needs of the program. POC will inform the contractor of any changes to the above procedures in a timely manner.

11. Government Responsibilities: The government POC’s administrative and oversight responsibilities of the contract are:

a. Receive, review and certify all contractor invoices and process the approved invoices for payment.

b. Serve as liaison between the contractor and the student/sponsor and between the Contracting Officer and the contractor.

c. Perform contractor observation and provide periodic reports of results of the observation activities.

d. Provides a copy of each report to the contractor.

e. Ensures the contractor performs in accordance with the terms of the contract.

f. Report in a timely manner any contractor performance problems to the Contracting Officer.

g. Ensure that an acceptable area and serviceable NAFI/government furnished equipment and supplies are provided the contractor.

h. Ensures the needs of the 87th FSS customer are met by contractor.

i. Ensures the NAFI meets all terms of the contract to permit contractor performance.

j. The contractor shall provide non-personal services in instruction in Gymnastics consisting of labor, transportation, supplies and material in strict compliance with the terms and conditions herein.

12. Contractor Responsibilities: Contractor shall coordinate all contract related performance requirements with the POC. Performance requirements include, but are not limited to:

a. Scheduling of lessons will be determined by the NAFI. Schedule will be determined according to the availability of students and the facility.

b. Development of lesson plans.

c. Maintaining attendance records for each student as well as performance records, evaluations concerning their effort, developmental goals and the skill levels to be worked on by the student.

d. Providing attendance reports of each student to the POC monthly

e. Instructional video utilization will be kept to a minimum.

f. The contractor shall arrive at least 15 minutes prior to each scheduled lesson and prepare the lesson area so that the lesson may begin on time. POC will monitor class times and document any late starts and the apparent cause. Failure to maintain standards may result in contract deductions.

Set-up and break down of all equipment is the responsibility of the instructor.

g. Contractor shall provide proof of current Personal Liability Insurance of at least $300,000 prior to the commencement of the contract, naming JBMDL as an additional insured to policy. Personal Liability Insurance must be kept up and current during the entire length of the awarded contract.

13. Contractor Requirements and Performance.

A class shall be cancelled if it is not started within 15 minutes of scheduled start time. Classes cancelled due to the fault of the contractor shall not be billed to the government.

Non Emergency- Should the contractor not be able to keep scheduled lesson(s), the POC must be notified not less than seven (7) calendar days prior to the scheduled lesson.

Emergency- Should an emergency occur that prevents the contractor from performing contracted-for services, the contractor shall notify the POC telephonically of the emergency and identify how the emergency will affect the scheduled lesson(s) and when the scheduled lesson(s) will resume. The POC will notify the parent of student(s) telephonically of the emergency and identify when they may anticipate resumption of the scheduled lesson(s).

Cancellation of any classroom portion of the course will be mutually agreed upon between the contractor and the Program Coordinator or designated representative because of availability of facility and instructor. The contractor shall follow the cancellation procedures as outlined in paragraph 10 of this statement of work. Frequent cancellations of scheduled lessons shall be adequate reason to cancel the contract.

The contractor shall not make changes to the facility or equipment. Should the contractor desire to make a change (relocate equipment, tape items to a wall, etc.), the contractor shall present the proposed change to the POC, in writing. The POC will respond to any such request in a timely manner.

Contractor shall remain with the student(s) at all times during the lesson period

The contractor shall NOT consume any food items (candy, gum, snacks, soft drinks, etc.) during the course of the lesson presentation other than that provided by the NAFI.

The contractor shall keep all information made available as a result of this contract, to include family information of students, confidential. Failure to comply with this provision is a basis for termination of the contract by the Contracting Officer.

Instruction will be provided at times and locations mutually agreed upon by the contractor and the Program Coordinator.

All instruction will take place at a facility on JBMDL appropriate for instruction.

No lessons shall be offered during federal holidays and the time period between December 24th - January 1st.

Refunds will be given if the contractor fails to provide instruction or the child is medically unable to participate (parent must have a doctor’s note). The contractor and the Program Coordinator agree to refund fees collected in situations where there are extenuating circumstances.

The contractor will be required to have a completed Installation Records Check (IRC), FBI fingerprint check, and a NAC or NACI and all Air Force training (based on the current HHQ Inspection Checklist) in order to conduct classes with youth. The contractor will be required to provide two professional reference checks.

Depending on the results of the NACI, the contractor may be required to complete a State Criminal History Repository Check. The contractor will be required to pay for the check.

All contractors/instructors will be provided with the following required orientation and annual training:

- Program Philosophy

- Objectives & Goals

- Safety and fire requirements

- Acceptable and unacceptable discipline techniques

- Child abuse prevention, identifying and reporting (Annually)

- Youth development

- Youth health risks and concerns (at risk behavior)

- The danger of performance enhancing chemicals

- Blood borne pathogens

- First Aid (As required)

- CPR (As required)

- Force protection (Annually)

- Any other training requirements identified by JBMDL leadership

All contractors/instructors must complete required background checks and orientation training within 60 days of contract award.

Any new instructors added to the roster after the initial contract award must complete required background checks and orientation within 60 days of notification to POC.

If contractor/instructor is unable to complete training or checks due to the fault of JBMDL (i.e. trainer cancels at the last minute) or an emergency situation, this deadline will be extended at the discretion of the POC.

If contractor/instructor is unable to complete training/checks due to the fault of the contractor/instructor, the deadline will not be extended.

Failure to complete all background checks/training requirements within the specified timeframe shall be grounds for termination of the contract by the Contracting Officer.

When working with children, the contractor must adhere to and sign a statement to the following:

I certify that I or the employee have no previous arrests or convictions of child abuse or neglect or other criminal activity that would suggest that I or the employee are not suitable for supervising or working with children. I or any employee will also certify that I (we) will abide by Child and Youth Program policies and Air Force Regulations.

The contractor will provide two professional reference checks to POC to be maintained in the personnel file, beginning with the awarded contract for each instructor.

Contractor must adhere to the JBMDL installation entry control procedures. Instructors must meet all security, Air Force training and child abuse checks prior to conducting classes with youth.

All students in class must be eligible users of Joint Base MDL Child and Youth Programs.

Contractor agrees to only teach those students whose fees were paid prior to the start of classes. Only those students that have paid will be allowed to participate. No spot will be held for unpaid students.

All marketing and advertising will be done by POC.

14. Payment: The contractor will submit an invoice to be paid for each month. Contractor must have reference contract number and invoice number on each invoice. The invoice should be received prior to the last day of the month. Invoices will be sent to arlene.soto.1@us.af.mil, william.crockett@us.af.mil, and Accounts Payable ap.invoices@afsv.net