SOW Grease Interceptors.docx

STATEMENT OF WORK

GREASE INTERCEPTORS 5 YEAR CONTRACT

FCI HERLONG

I. Description of Requirement:

The Federal Bureau of Prisons, Federal Correctional Institution (FCI) Herlong located 741-925 Herlong Access Rd. A-25, Herlong, CA 96113 intends to make a firm-fixed price, single award to a responsible entity to perform grease extraction services for a 15,000 gallon interceptor within the secure perimeter of the medium security level institution, and a 4,000 gallon interceptor located outside the secure perimeter. The institution also requires the extraction and cleaning of a 3,000 gallon sand/oil/water separator and a 750 gallon oil/water separator both are located outside the secure perimeter.

II. Description of Service:

FCI Herlong, CA is soliciting an annual contract for the grease extraction of two grease interceptors and the extraction and clean-up of a sand/oil/water separator and an oil/water separator located at the institution. The work will consist of extracting liquid and solid waste from below grade grease interceptor, sand/oil/water separator, and oil/water separator vaults. The institution may request the contractor remove or skim the upper layer of the grease interceptors solids not to exceed 6,000 gallons per extraction on a quarterly basis. The institution has a 15,000 gallon vault located within the secure perimeter, a 4,000 gallon vault located at the prison camp, which is located outside of the secure perimeter, a 3,000 gallon sand/oil/water separator located at the vehicle wash bay outside perimeter garage building, and a 750 gallon oil/water separator located behind the garage building. Estimated amount to be extracted is 50,000 gallons annually. These amounts are an estimate only, and do not constitute a Government usage agreement.

The FCI’s normal hours of operation are Monday thru Friday. 7:00 a.m. to 2:30 p.m., excluding Federal Holidays. All work must be scheduled within this time frame. Any work that is required outside of this schedule must be preapproved by the COR, and Contracting Officer prior to the beginning of any work.

III. Specifications:

· The contract will include an annual cleaning and inspection of the interior of all vaults to remove solid build up, and clean or replace any tees / baffles. All required lab testing of the waste stream shall be included in the contractor’s proposal.

· The sand/oil/water separator, and oil/water separator will be cleaned out annually and all required lab testing will be conducted.

· The contractor will be escorted utilizing institutional staff within the secure perimeter at all times. Verbal contact between inmates and contractors is prohibited at all times during the work process.

· Prior to the removal of manholes all institutional safety and security precautions will be in place and maintained throughout the duration of work. This will require at a minimum placement of canes and or barriers such as caution tape in the immediate vicinity of work.

· Contractor to comply with all applicable Federal, State, and Local code requirements at all times upon entry to the institutional property.

· Contractor will remove all debris from the work site and dispose of off-site.

IV. Method of Performance:

The contractor has sole responsibility and discretion for choosing and implementing the manner and method of performing tasks outlined in this Statement of Work as long as the requirements are met in accordance with the policies described above. The requirement, although not directly supervised, shall be reviewed by the COR and Contracting Officer to ensure contract compliance. The contractor’s performance will be evaluated in accordance with FAR Part 42. Contracting Officer’s Representative reports will be prepared by the COR and maintained in the contract file.

V. Delivery of Materials:

A. All construction materials and contractor equipment needed to perform the work, that will require temporary on-site storage, will be coordinated with the COR.

B. All construction related deliveries which are directly shipped to the institution on behalf of the contractor can be received at the institution’s Power House between the hours of 7:00AM – 2:30 PM, Monday – Friday, excluding Federal Holidays. At no point will a Bureau of Prisons (BOP) staff member sign for, or allow a drop shipment of project related materials or equipment to enter the institution if the contractor, or his representative, is not present to inspect, verify and accept the delivery. Under no circumstance will the Federal Correctional Institution, or its staff, be responsible for the acceptance of any project related deliveries.

C. The Contractor shall be responsible for providing their own means of loading and unloading contractor materials and equipment. At no time shall contractor materials or equipment being staged for institution entry or exit be allowed to block, impede or otherwise hinder the typical operations of the work area.

VI. Storage and Security of Materials and Equipment:

A. All construction materials and equipment shall be stored in a designated area mutually agreed upon between the COR and the contractor. The contractor shall provide a securable, single point access storage container, such as a Job or Gang Box that will be left in the agreed upon storage area for the duration of the project. Size of the storage container will be determined by the contractor and the COR. The container will be secured using a double padlock protocol with one padlock being contractor provided and the other being FCI provided. If necessary, a heavy duty chain may be used to facilitate the double lock requirement. All materials and equipment stored within the container will be maintained in a safe an orderly fashion. Items cannot be stored at a height that would create a safety hazard.

B. All contractor ladders that may be needed for the job, and cannot be stored in an authorized storage container, shall be stored and secured in the immediate work site area or removed daily. Such ladders will be secured to an agreed upon stationary fixture with a contractor provided padlock and chain.

C. The Contractor shall be required to adhere to the BOP’s tool inventory program as it pertains to contractor tools and equipment entering and exiting the institution. If an authorized on site storage container should be used by the contractor to store their job tools and equipment for the duration of the project, the contractor will be required to use a daily inventory check sheet to account for all items in the container. A FCI Facilities Staff representative will be present to oversee and verify the inventory process. The container will be inventoried and verified at the end of every work shift prior to locking the container shut.

VII. Security Clearance/Contractor Badges:

A. All contractors assigned to work on the project that will be entering the FCI will be issued and required to wear a picture ID/contractor badge provided by the institution. For security reasons, the badge will be worn in a visible manner as directed by the COR.

B. The contractor shall be responsible to comply with Homeland Security Directive (HSPD) 12. The prime contractor is responsible to obtain all required documentation from their employees and subcontractors, review for accuracy, and submit to the FBOP. Security packages will not be accepted directly from a subcontractor.

C. All security clearances shall be submitted to the COR a minimum of thirty (30) working days prior to the start of work. Approved security clearances will be in effect for the duration of the project. Upon completion of each day, it will be the responsibility of the contractor to insure all issued badges are returned to the Control Room Officer.

D. The contractor shall provide to the COR a list of BOP approved contractor employee names of who will be scheduled to work each day for the duration of the project. If a contract employee is denied access, the BOP cannot disclose why they were denied. The prime contractor is responsible to immediately submit a new contract employee to complete the work required.

VIII. Special Qualifications/Instructions:

All technicians performing work on this contract shall have knowledge of all applicable seismic zone requirements, environmental compliance, Life Safety, NFPA, ADA-ABA, Federal, State, Local codes and regulations.

IX. Safety and Personal Protective Equipment:

A. All Contractor employees shall have, and wear required personal protective equipment prescribed by industry standards at all times while on the job site. It is the responsibility of the contractor to provide such equipment.

B. The Contractor shall provide to the COR, (3) three copies of the material safety data sheet (MSDS) on all materials and substances that may be used during the course of the project. In the event the material is not approved by the Institution Safety Manager, it shall be the responsibility of the Contractor to locate and procure an alternative product.

X. FCI Herlong Responsibilities:

A. FCI Herlong shall ensure all energy sources needing to be secured to prevent personal injury and/or property damage will be locked-out and tagged-out with the appropriate safety hardware. All system isolations and Lockout/Tagout measures to be implemented, and/or removed, will require written verification by the Contractor, the Facility Manager, and the Safety Manager prior to doing so.

B. FCI Herlong shall ensure a representative is present to allow access to all area’s requested by the Contractor as needed.

XI. Other Considerations:

A. Contractors will NOT be allowed to bring cell phones, cameras or two way pagers into the Institution. The FCI Herlong Facilities Department maintains a digital camera that will be utilized by FCI staff to document the project work. The Contractor may have copies of these documentation photos for record keeping.

B. All deviations from this Statement of Work must be approved in writing by the Contracting Officer via modification to the contract.

C. In the event of an Institution emergency, the Contractor will be instructed to secure all work, secure and stow all tools, equipment and materials, and the Contractor shall be escorted out of the Institution. Work will be suspended until the Institution emergency passes.

D. The Contractor shall be responsible for removing all old existing equipment and material from the Institution property at their expense. In addition, the contractor must restore Federal property to the state it was in upon beginning work. Disposal of all removed equipment, materials and liquids will be in compliance with all Federal, State and Local requirements. Certification of proper disposal of all Hazardous materials will be furnished to the Contracting Officer prior to project completion.

XII. Utilities:

A. The FBOP will provide minimal electricity service (120V), for battery chargers, small hand tools, etc.

B. The FBOP will provide restroom services.

C. All other utilities must be provided by the Contractor.