SOW Gas Chromatographer 12012023.pdf

U.S. Department of State (DOS)

Bureau of International Narcotics and Law Enforcement Affairs

U.S. Embassy – San Jose, Costa Rica

Forensics Science Software and Equipment

SECTION 1

SOLICITATION CONSIDERATIONS

1.1 SYSTEM FOR AWARD MANAGEMENT

This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to FAR 4.1102 and other applicable regulations and guidelines. Information can be found at www.sam.gov.

1.2 TRADE AGREEMENTS ACT (19 U.S.C. 2512(A)) (TAA)

Pursuant to the Trade Agreements Act (19 U.S.C. 2512(a)) (TAA), Federal acquisitions of supplies may be made only from offerors that shall supply products of an eligible country under any of the free trade agreements entered into pursuant to the TAA. An article is considered a product of a country only if it is wholly a product of that country or if it has been, substantially transformed, in that country into a new and different article of commerce with a name, character, or use distinct from that of the original article(s). Note that any item that is a discreet article as it is sold in commerce, regardless of its ultimate function or use, cannot be considered, substantially transformed, and based solely on its integration into IT or other systems.

1.3 UNAUTHORIZED DISCLOSURE

The Contractor and its employees shall exercise the utmost discretion concerning all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract, which has not been made public, except in the necessary performance of their duties or upon written authorization of the Contracting Officer.

All documents and records (including photographs) generated during the performance of work under this contract shall be for the sole use and become the exclusive property of the U.S

Government. Furthermore, no article, book, pamphlet, email, recording, broadcast, speech television appearance, film or photograph concerning any aspect of work performed under this contract shall be published or disseminated through any media without the prior written authorization of the Contracting Officer. These obligations do not cease upon the expiration or termination of this contract. The Contractor shall include the substance of this provision in all contracts of employment and in all subcontracts hereunder.

See FAR 3.104 for additional information.

(Rest of Page Intentionally Left Blank) http://www.sam.gov/

SECTION 2

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS/RESPONDENTS

SUBMISSION INFORMATION PERTAINING TO REQUEST FOR QUOTE

2.1 INFORMATION TO CONTRACTOR

Contractors are reminded that information furnished under this Request for Quote (RFQ) may be subject to disclosure under the Freedom of Information Act (FOIA). Therefore, all items that are confidential to business or that contain trade secrets or proprietary or personnel information shall be clearly marked. Marking of items shall not necessarily preclude disclosure when Department of State (DOS) determines disclosure is warranted by FOIA. However, if such items are not marked, all information contained within the submitted documents shall be deemed releasable.

2.2 QUESTIONS CONCERNING THE REQUEST FOR PROPOSAL

Offerors are warned against contacting any INL personnel other than the Contracting Officer and

Contract Specialist prior to award of the Contract resulting from this RFQ. If such a contact occurs and found to be prejudicial to competing vendors, the vendor making such a contact may be excluded from award consideration.

2.3 CONTRACTOR RELATIONSHIPS

The Department of State (DOS) encourages the use of subcontractors. In addition, the

Department requires that any potential Organization Conflict of Interest be identified in the proposal to ensure proper firewalls established prior to award.

2.4 MULTIPLE PROPOSALS/ALTERNATIVE SOLUTIONS

Contractors shall not submit, nor shall the Government accept or evaluate, multiple proposals offering alternative solutions. Contractors shall not submit, nor shall the Government accept or evaluate, multiple solutions within one proposal.

2.5 PERIOD OF ACCEPTANCE OF OFFERS

Contractors shall agree, if the proposal is accepted within ninety (90) calendar days (unless a greater period is inserted by the contractor) from the date specified in the solicitation for receipt of proposals, to furnish any or all of the requirements upon which prices are proposed at the price set opposite each item, performed and/or delivered at the designated point(s) within the time specified.

2.6 SUPPLIES AND PRICES

Quotes MUST include the following to be considered compliant:

The Contractor shall provide to the U.S. Government the new products as described in the specifications for the stated firm fixed price. Further, the Contractor shall properly perform the pre-delivery inspection on the products and deliver them to the location set forth under Place of Delivery, of this contract. The firm fixed price shall include the products pre-delivery inspection, certificates of origin, operator’s manuals, warranty certificates and any other documentation mandated by the destination country.

*** If applicable - manuals shall be furnished in the Spanish language.

SECTION 3

STATEMENT OF WORK (SOW)

3.1 BACKGROUND

The Bureau of International Narcotics and Law Enforcement Affairs (INL) is an instrumental leader in the development of policies and programs to combat international narcotics and crime.

INL programs support two of the Department of States' strategic goals: (1) to reduce the entry of illegal drugs into the United States; and (2) to minimize the impact of international crime on the

United States and its citizens. One of the many ways to effectively meet these goals is to partner with allied governments both directly and indirectly to promote the modernization of and support the enforcement operations of their foreign criminal justice systems and law enforcement agencies.

This contract will include all planning, labor, parts, and equipment required to provide one (1) gas chromatographer, one (1) mass spectrometer, two (2) computers, one computer hardware upgrade

(1) and two (2) software upgrades. The contract shall include comprehensive device testing. The contractor shall include in-service for end users. The contract shall include an in-site diagnosis service to be available within 24 hours of any given situation with the equipment. The contractor shall include any required on-going training and in-case support necessary to properly train the

Department of Forensics Sciences of the Government of Costa Rica, thus that they may utilize the chromatography equipment safely and successfully without vendor support.

Currently, the Analytical Chemistry Section of the Department of Forensics Sciences of the

Government of Costa Rica has a single chromatography equipment. The equipment was acquired almost two decades ago, in 2003. Since then, it has been used for the qualitative and quantitative analysis of drugs related to sexual assaults and drug trafficking (sleep pills, LSD, THC, fentanyl, cocaine and others), explosives residues, and pesticides involved in wildlife related crimes.

Together with the constant grow of cases attended by the Analytical Chemistry Section, those that come in under the “flagrancy” mode represent a big part of the workload and they demand to be attended within 6 business days. By June 2023, the total amount of flagrancy cases received during the year, had reached the number of total cases received in all 2022.

By replacing the current equipment and adding another chromatographer the Department of

Forensic Sciences will be able to timely process the cases assigned and retain international accreditations.

3.2 TECHNICAL SPECIFICATIONS

ITEM DESCRIPTION QTY. UNIT

Agilent Technologies software upgrade from MassHunter

B.07.05 to MassHunter 10.02

Each

Agilent Technologies software upgrade from MassHunter

B.07.06 to MassHunter 10.02

Each

Gas Chromatographer (GC) requirements:

The GC must have Guard Chips to prevent column contamination, increasing useful life of the column.

The GC must have Trim-free columns that require no maintenance.

Must have a direct heating oven to offer linear and repeatable temperature from 30 °C to

450 °C to 250 °C/min.

Ferrule-less, click-and-run connections allow any operator, regardless of experience, to make completely leak-free connections.

Innovative flow path provides the ability to configure the GC flow path as needed, simplifying backflush installation

Smart identification keys attached to critical flow path components provide information such as configuration and column age with default parameters for configuration

Intelligent troubleshooting routines diagnose GC system problems by measuring over

Installation and training service for for Agilent Technologies Gas

Chromatograph INTUVO 9000 coupled to Mass Spectrometer detector with Inert Plus source 5977C and Mass Spectrometer detector with Inert Plus source 5977C

Service

Installation and training service for OpenLab CDS software upgrades 1 Service

Agilent Technologies software upgrade from ChemStation

B.04.03 to OpenLab CDS 2.7 software 1 Each

Agilent Technologies software upgrade from OpenLab ChemStation C.01.06 to OpenLab CDS 2.7 software

1 Each

Agilent Technologies 5977C Inert Plus MSD Turbo EI Bundle

Part number G7077CA 2 Each

Installation Qualification (IQ) for Agilent Technologies Gas

Chromatograph INTUVO 9000 coupled to Mass Spectrometer

Installation Qualification (IQ) for Agilent Technologies Mass Spectrometer detector with Inert Plus source 5977C

1 Service

010 Parts and consumables kit for start-up and maintenance 2 Years

Agilent Technologies Intuvo 9000 GC for MS -SSL Inlet Part number G3952A 1 Each

Agilent Technologies automatic autoinjector 7693A Part number G4513A

1 Each

Agilent Technologies robotic tray for 150 samples for automatic autoinjector 7693A Part number G4514A 1 Each

014 Preventive maintenance visit 2 Years

Operation Qualification (OQ) for Agilent Technologies Gas

Chromatograph INTUVO 9000 coupled to Mass Spectrometer

Operation Qualification (OQ) for Agilent Technologies Mass Spectrometer detector with Inert Plus source 5977C

3 Service

017 Shipping and handling 1 Service

100 parameters in real time and provide a step-by-step solution guide in an easy- to-read format.

Large touch screen control with the ability to deliver information from the instrument wirelessly over secure networks

Uses less than half the power of a conventional GC and can be plugged in in any outlet without changing the laboratory wiring.

Ideal platform for high-performance or high-speed gas chromatography with rapid heating and cooling

Takes up less space than most laboratory GC systems with a similar range of functionality and performance to optimize valuable bench space

Compatible with Agilent 5977, 7000 and 7010 mass spectrometer systems

Received the independent ACT label which provides information on the environmental impact of the product throughout its life cycle

GC Technical specifications required:

Integrated (backwash, divider) Capillary Flow Technology (CFT)

Detector Capacity of 2

Dimensions (W x D x H) of 27cm x 69cm x 51cm

Top quality Simultaneous Injection

Autonomous, hands-free GC Diagnostics / Leak Check

Simple quadrupole and triple quadrupole GC/MS Compatibility

1 Sink

Maximum temperature ramp rate of 250 °C/min

Operating temperature range of +10 °C above ambient temperature up to 450 °C

Oven cooling of 450 °C to 50 °C in less than 3 minutes (22°C ambient)

Maximum are repeatability of <1% RSD

Retention time repeatability of <0.008%

Typical pressure control of 0,001 psi

1 Valve

Automatic Injection System requirements:

150-sample vial tray allows for unattended operation for longer time.

Rapid injection technology minimizes needle discrimination and allows the use of external standards.

Three-layer sandwich injections eliminate manual addition error of analyte protectants, surrogates or internal standards.

Sample heater and mixer dramatically improves high molecular weight chromatographic results (optional).

Heating or cooling the entire tray to below ambient temperatures meets the needs of your laboratory (optional).

Modular design offers the flexibility to easily move the autosampler from GC to GC or start with a single injector and upgrade as needed.

Priority sample capability eliminates the need to stop a sequence to add the next most important sample.

Barcode reader allows the system to take specific actions in case of discrepancies, ensuring chain of custody

Automatic Injection System Technical specification required:

Drag less than 1 part in 100,000

Maximum sample injection of 50 µL with 100 µL syringe in standard tower and 250 µL with 500 µL syringe and syringe cart with improved sample handling.

Minimum sample injection of 10 nL with 0.5 µL or 1 µL syringe.

Reproducibility better than 0.3% RSD Response factor variation of less than 5% RSD

Sample vial capacity of 16 2 ml vials with injection tower and independent turret, and

150 2 ml vials with injection tower and tray Sample preparation capability

Solvent vial capacity of 2 vials of 4 ml for injection tower with independent turret and 10 vials of 4 ml for injection tower with transfer turret Support heater/cooler module Support heater/mixer/barcode reader

Syringes up to 100 µL liquid or gas tight with standard syringe carriage, and, 250 and 500 µL liquid or gas tight with optional enhanced sample handling syringe cart

Mass spectrometer detector requirements:

Detection limits as low as 1 fg IDL ensure the reliability and sensitivity of analysis.

JetClean greatly reduces or even eliminates the need for manual cleaning of the ionization source.

The built-in intelligence of the 8890, 8860, and Intuvo 9000 GCs improves productivity with intelligent diagnostics, monitoring, and simplified access to powerful operations through the integrated touchscreen and browser interface.

Inert Flow Path products, such as columns, liners, injectors, gold seals and ferrules, improve mass spectrometry workflows and ensure inertness of all surfaces touching the sample.

Agilent CrossLab Smart Alerts software uses email-based alerts to notify you when to consider replacing key supplies and when an instrument goes down anywhere in your lab;

plan your preventive maintenance and monitor the condition of the instrument remote.

MassHunter Unknowns Analysis allows you to develop new methods with fast and reliable compound identification using its ability to create custom retention time-locked spectral libraries.

MassHunter Review by Exception and Compounds at a Glance simplify and speed up data analysis and review.

Cerno Bioscience's MassWorks MS calibration technology enables high mass accuracy on the 5977C GC/MSD.

To enable a sustainable and better-informed choice, Agilent has partnered with My Green

Lab to have the 5977C GC/MSD independently audited for its Accountability, Consistency and Transparency (ACT) label.

Mass spectrometer detector technical specifications:

Dimensions (W x D x H) 88cm x 56cm x 50cm

GC/MSD Method Compatibility

IDL sensitivity: Inert Plus and CI – 100 fg, 1µL OFN injected: IDL 10 fg

Compatibility with Ion source: IE HES, EI Inert Plus, CI, EI stainlees steel, Hydro-inert.

Mass range of m/z 0,6-1091

Operation mode: IE and IC

Compatibility with QuickProbe

Scan speed: ≤ 20,000 Da/s

MassHunter software platform

Software requirements: *MassHunter Sotfware Data Acquisition:

Software for GC/MS compatible with all Agilent 5977 Series GC/MSD, 7000 Series

GC/TQ, and 7200 Series GC/QTOF systems, reducing the need for retraining.

It allows complete control, from tuning to reporting, while optimizing your workflows.

Software control of high energy source, low energy electron impact and chemical ionization source types.

Programming ion source functions such as JetClean, which can reduce the frequency of cleaning cycles when used while acquiring samples or during offline cleaning mode.

Introduce samples through Agilent's extensive sampling technologies, including

Headspace, Purge and Trap, and QuickProbe.

Optimizer software for 7000 Series GC/TQ systems seamlessly optimizes collision energies and MRM transitions of compounds using existing GC methods.

Importing worklists from spreadsheets saves time in method development and high-throughput detection.

Maximized uptime and planned maintenance with Early Maintenance Feedback (EMF) that aligns and monitors GC/MS operations.

Full GCxGC enablement with thermal and flow modulation for flexibility in improved chromatographic resolution for selective compound detection.

Software OpenLab CDS ChemStation

OpenLab CDS ChemStation is a chromatographic data system with great flexibility for method development. Provides seamless instrumental control of Agilent LC, GC, CE, CE/MS and

LC/MS systems.

OpenLab CDS ChemStation supports advanced features and workflows of Agilent GC and LC instruments with additional software and provides flexibility for research and method development laboratories.

Characteristics:

• Seamless control of Agilent instruments: Access the most advanced capabilities of your Agilent

LC, GC, CE, CE/MS, and LC/MS systems.

• Complete control of purification workflows: Supports Agilent mass fraction collection

(including easy-access WalkUp software) and automated purification solutions.

• Ideal for LC method development solutions – supports Method Scouting Wizard and third-party method prediction software.

• Advanced reporting capabilities: Create more meaningful reports with powerful and intuitive drag-and-drop capabilities.

• Scalable architecture: Improve laboratory operations through better access to instruments and information with a network configuration (optional).

High Performance HP Z2 Computer Technical Specifications

• Windows 11 Pro (English)

• Xeon processor

• 16 Gigabytes Random Access Memory

• 1 Terabyte Solid State Drive

• Compatible 21” HD Monitor

• Optic Mouse and Wireless Keyboard both wireless

• CPU power cord, monitor power cord, monitor video power cord and accessories needed for proper connection and performance of the equipment.

Contractor shall provide the following consumables during warranty:

Description Minimum amount

(units)

PK Intuvo S/SL Guard Chip 2/pk part number G4587-60565

PK Intuvo Polyimide Gasket 5/pk part number 5190-9072

Split vent trap PM kit,single cartridge part number 5188-6495

Intuvo Inlet Chip part number G4581-60031

Intuvo Swaged MS Tail part number G4590-60009

Big Universal Trap, 1/8inch fttgs,Helium part number RMSH-2

Big Universal Trap, 1/8i fttgs, Hydrogen part number RMSHY-2

Clip, Mtg, Univ. 2-2 1/2in OD part number UMC-5-2

Filament, high temperature, EI ion source for GC-MS part number G7005-60061

Ultra Insulation 73 GC-MS part number G1099-20133

Fluid for vacuum pump 1 Turbo 45, 1.qt part number 5191-5851

• Any other addition to the equipment and its components, not explicitly included, but it is considered essential for the installation and proper functioning of the equipment, must be included in the offer.

Implementation requirements:

• Contractor shall provide freight and storage.

• At least two years warranty starting at the end of the installation.

• Vendor must be able to provide on-site support to warranty and non-warranty related equipment issues within a period of 24 hours after reported.

• Preventive and corrective maintenance every six months, or at least four times during warranty.

• There shall be no limitation on the number of people able to take the training and must be at provide for a minimum of three (03) days. With qualified personnel for the development of the equipment applications.

• Contractor is responsible for installation and configuration of newly provided equipment.

Only Original Equipment Manufacturers (OEM) Trained Filed Support Engineers (FSE) may compete installation and configuration work.

• Contractor is responsible for comprehensive system testing, including documentation of the testing process results.

• The equipment user manual and the software user manual must be included in the customer documentation, The manuals must be written in Spanish and/or English.

3.3 DELIVERY (SHIPPING AND HANDLING INSTRUCTIONS)

The Contractor shall provide ALL equipment stated under the technical specifications of this request. This requirement is FOB Destination, and the shipment will be delivered directly to:

MAURICIO CHACON/ PATRICIA FALLAS

COMPLEJO DE CIENCIAS FORENSES

CIUDAD JUDICIAL, SAN JOAQUIN, FLORES

Heredia, Costa Rica

(506) 2267-1072451-0588

Attention: Laboratorio Química Analitica

Email: PFallas@Poder-Judicial.go.cr RoviraM@state.gov

Packaging and preservation shall be in accordance with (IAW) best commercial practices to enable shipment to final destination, International Narcotics and Law Enforcement (INL) Costa Rica warehouse, without repacking or incurring damage during shipment and handling.

The items being acquired shall be donated to the government of the ultimate destination, the United

States Embassy Costa Rica. The contractor shall ensure that all items are prepared for safe mailto:PFallas@Poder-Judicial.go.cr mailto:RoviraM@state.gov shipment and include all necessary export approvals, required material data safety sheet, licenses, and paperwork. One copy of the packing list and commercial invoice must accompany the shipment, attached to the outside of the “lead” or number one box/carton/package, or individually attached to the outside of each box/carton/package.

All orders are ultimately intended for an overseas destination. If the shipment shall involve wood packaging material, then the packing and palletizing must conform to the standards in the

International Standards for Phytosanitary Measures Publication No. 15: “Guidelines for

Regulating Wood Packaging Material in International Trade” (ISPM 15) and have the appropriate markings indicating that the materials meet this standard. Any deliveries arriving at our indicated domestic delivery address that do not meet these standards shall be rejected and must be corrected at the Contractor’s expense.

Deliveries are accepted Monday Through Friday 8am to 3pm, excluding holidays.

3.4 MARKETING AND PACKAGING

All boxes shall be mark as followed (i.e., please see below) with clear visibility.

MAURICIO CHACON/ PATRICIA FALLAS

COMPLEJO DE CIENCIAS FORENSES

CIUDAD JUDICIAL, SAN JOAQUIN, FLORES

Heredia, Costa Rica

(506) 2267-1072451-0588

Attention: Laboratorio Quimica Analitica

Email: PFallas@Poder-Judicial.go.cr RoviraM@state.gov

Order No. (provided upon award)

Item # of (if applicable)

(Improperly marked shipments may be rejected by the Government)

Shipping Instructions Contractor must provide/file all required shipping/export declaration documentation (including Dept. of Commerce Form 7525-V), including local handling fees prior to shipment. Even though this product will be donated to Government of Costa Rica, these forms should be submitted in advance declaring the value of goods/product entering country. All shipping documents, export declaration forms, export licenses (Contractor provided) and other delivery information shall be submitted in advance of shipment, to the INL Point of Contact provided. The Contractor, in performance of this requirement, shall be licensed by and in compliance with U.S. Transportation & Safety requirements. If applicable, shipping shall minimally include disconnection of batteries from electrical system, securing loose gear to prevent shifting during shipment, and securing all equipment (e.g., motors, spotlight(s), etc.) to prevent movement and damage during shipment. Contractor must remove flammable liquids IAW ocean/overland transportation regulations & requirements, as well as placing the radio and antenna(s) in the lowered position.

3.4.1 DELIVERY INFORMATION

Delivery Terms: The VENDOR IS RESPONSIBLE FOR THE DELIVERY OF ALL ITEMS

LISTED ABOVE UNDER APPENDIX A, TECHNICAL SPECIFICATIONS OF ITEMS.

mailto:PFallas@Poder-Judicial.go.cr mailto:RoviraM@state.gov

Freight On Borad Destination INL/Section U.S. Embassy Costa Rica. Partial shipments are accepted. The contractor upon notification shall replace any lost or damaged items during shipment.

The items being acquired will be donated to the government of the ultimate destination INL/Costa

Rica. The contractor shall ensure that all items are prepared for safe shipment and include all necessary export approvals, required material data safety sheet, licenses, and paperwork. One copy of the packing list and commercial invoice must accompany the shipment, attached to the outside of the “lead” or number one box/carton/package, or individually attached to the outside of each box/carton/package.

3.4.2 CUSTOMS CLEARANCE AND TAX EXEMPTIONS

If applicable, the U.S. Government will assist the Contractor in obtaining customs clearance and tax exemption certificates from the Government of Costa Rica accordance with Section 7, marking and Submission of Documents, of this contract.

3.5 TYPE OF CONTRACT

Firm Fixed Price.

3.6 WARRANTY

ALL ITEMS SHALL COME WITH AT LEAST A 24 MONTH WARRANTY AND

GUARANTEE OF QUALITY.

To facilitate expeditious return of warranty items and to avoid delays in the warranty process, the offeror shall provide within 30 days of notification of a warranty action the required information to facilitate shipping of warranty items to manufacturer. This includes, but is not limited to, information to ensure full compliance with ITAR regulations and no delay in providing the

Reference RA# and a shipping address. Control Base Stations (Part Number for reference, followed by description and quantity).

3.7 CUSTOMS CLEARANCE AND TAX EXEMPTIONS

The U.S. Government will assist the Contractor in obtaining customs clearance and tax exemption certificates from the Government of Costa Rica. The Contractor’s must include and arrange all local, port handling and other fees associated with delivery to the destination.

The Contractor shall comply with Sections 38-40 of the Arms Export Control Act (AECA) (22

U.S.C. 2778-2780) and the International Traffic in Arms Regulations (ITAR) (22 CFR Parts 120-

130) as required, for the prosecution of work under this contract at no additional cost to the

Government. Failure to follow AECA and ITAR by date planned for commencement of contract performance as well as during the entire performance of work under this contract shall result in contract termination. Any penalties rendered to the Contractor, as a direct result of being found non-compliance with AECA and ITAR, will be the responsibility of the Contractor. For additional information on AECA and ITAR, see http://www.pmddtc.state.gov/.

The Contractor shall comply with license requirements of the Commerce Control List and any http://www.pmddtc.state.gov/

Export Administrative Regulations (EAR), which shall apply. Export Restrictions.

All Gen 3 and Gen 2+ night vision image intensifier tubes and devices as well as thermal sensors and devices are subject to United States export rules and regulations. Valid export licenses shall be issued by the U.S. Department of State, Directorate of Defense Trade Controls, in accordance with the International Traffic in Arms Regulation (ITAR), Title 22, Code of Federal Regulation

120-130; or by the U.S. Department of Commerce in accordance with the Export Administration

Regulations (EAR), 15 CFR Parts 730-774.

3.8 INSTALLATION

The Contractor shall ensure professional installation to original equipment manufacturer (OEM) standards for all components and accessories. In country travel shall be required in order to perform/conduct and provide installation, maintenance, and warranty. All parts, accessories, service, and repairs, if applicable, for the items shall be available in Costa Rica and obtainable within reasonable period.

Installation will be conducted 60 calendar days after delivery. Installation start date will be defined by the COR and the contractor once notice of completion of equipment delivery has been confirmed.

Location of work for installation shall be performed at the designated location in Costa Rica:

Ciudad Judicial, San Joaquin de Flores, Heredia, Costa Rica. Installation will be performed in the

Department of Forensics Sciences,A nalytic Chemistry Lab at Ciudad Judicial main floor.

Installation has to be performed Monday through Friday, 8:00AM to 3:00PM, excluding holidays, and shall be coordinated in advance with the designated COR.

3.9 INSPECTION AND ACCEPTANCE

The Contractor shall provide to the U.S. Government the new products as described in the specifications. Further, the Contractor shall properly perform the pre-delivery inspection on the products and deliver them to the location set forth under place of delivery, of this Statement of

Work.

The payment(s) to the Contractor shall be made following satisfactory inspection and acceptance of products by the Office of INL in San Jose once installation is finished. All equipment delivered shall conform exactly to the standard described in the technical specification sheet.

If the items or some item does not fulfill requested technical specifications, INL shall return the items to vendor with no cost to INL/Costa Rica. The vendor shall evaluate and replace returned items with no transportation cost to INL.

INL will have 180 days to inspect and accept all items after installation has been completed on-site at Final destination - Ciudad Judicial, San Joaquin de Flores, Heredia, Costa Rica. The designated representative of the U.S. Embassy in Costa Rica will be responsible for carrying out at least the following checks of the required elements:

i. Quantities

ii. Compliance with the offered technical specifications

iii. Compliance with delivery date

iv. Correct operation of the required elements

3.10 PERIOD OF PERFORMANCE (POP)

The Contractor shall deliver the hardware and software elements described above in section two within the following 60 calendar days after the award of the contract, installation shall be completed within the following 60 days of delivery, and the training portion of this award shall be completed within 60 days after installation. Thus, the period of performance shall be 180 days.

3.11 EVALUATION FACTORS FOR OFFERORS

The following are the evaluation factors for proposals sent by the bidders:

Compliance with the requested technical specifications and warranty period as per

Statement of Work.

Award from this solicitation will be made on an “all or none” basis.

Award will be made to the lowest priced, technically acceptable, responsible quoter.

The Government reserves the right to reject quotations that are incomplete, non-compliant with the terms of this solicitation, or that are unreasonably high in price.

For evaluation purposes, the price will be determined by multiplying the offered prices times the quantities stated in the schedule, and arriving at a grand total, including all options, if any.

The Government will evaluate the proposed delivery time frame and the technical specifications. The Government will only consider for award those companies that the

Government determines have a high likelihood of satisfactorily completing the required items based on the proposal.

The Government will determine quoter responsibility by analyzing whether the apparent successful quoter complies with the requirements of FAR 9.1.

Unless an exception in FAR 4.1102 applies, a quoter must be registered in SAM

(www.sam.gov) in order to be eligible for award. If the quoter does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting

Officer will proceed to award to the next otherwise successful registered quoter.

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