SOW GA EMA_BW Antenna Repair_19NOV2025.pdf

Federal Emergency Management Agency Office of National Continuity Programs

FEMA National Radio System (FNARS) BWDS-90 Antenna Repair

Georgia Emergency Management Agency Atlanta, GA

Statement of Work November 19, 2025

PREPARED BY:

Federal Emergency Management Agency Office of National Continuity Programs

Continuity Communications Division

Location:

Georgia Emergency Management Agency 935 United Avenue SE Atlanta, GA 30316-0055

Contracting Officers Representatives (COR): Michael St. Hill Technical Monitor (TM): Michael St. Hill

References:

Attachment A: Overview of GA Emergency Management Agency Attachment B: CommScope DB365W Mount Attachment C: B&W Antenna Configuration Drawing

Scope:

The scope of this contract is to modify the existing BWDS-90 antenna. The modifications are to mount extensions to the end support wooden poles, install upgraded guy cables to the center pole and support poles.

Specific:

1. Disconnect existing antenna end mounts

a. Contractor shall carefully lower existing antenna end points from NW and SE poles. (attachment “A”)

b. Antenna shall be handled carefully for re-use.

c. NW pole is ~13ft. SE pole is ~16ft. Antenna balun is mounted ~50ft high on center pole.

2. Install extension masts to both NW and SE wood pole supports.

a. The contractor shall install 4 (2 per pole) FEMA furnished Andrew DB365W mounts (attachment “B”) on the wooden end poles to secure the extensions onto the back of each end pole.

b. The contractor shall install the mounts at 12 and 40 inches from the top of each pole.

c. The contractor shall install FEMA provided 10-foot, 2-inch diameter aluminum mast into DB365W mounts on each pole with 4 feet of aluminum mast below the top of the pole.

d. The FEMA provided aluminum masts will have adjustable eyebolts installed.

3. Install Phillystran guy cables

a. The contractor shall utilize FEMA-provided Phillystran and mounting hardware to secure the antenna to the mounts on each end pole.

b. The length of each guy cable will be ~40ft to extend from antenna to wooden end poles.

c. The contractor shall install FEMA provided spacers every 20ft on the guy cables to ensure stability.

d. The contractor shall remount the antenna wire support to center pole using the center eyebolts with

Phillystran.

e. The contractor shall route Philly strand through eyebolts, then clamped to ensure there is no slack, nor over tightened.

4. Re-install antenna using new mounts

a. The contractor shall re-install the B&W antenna in the “Inverted V” configuration as shown in (attachment “C”), with the modification of two anchor points on each end.

5. Testing

a. The contractor shall perform a 2 to 30 MHz Voltage Standing Wave Ratio (VSWR) sweep along with a

Distance to fault (DTF) sweep and document results on the newly installed antenna/transmission line.

b. All discrepancies in the installation of the antenna assemblies found to be outside this statement of work

(SOW) specifications shall be resolved and the testing & documentation process repeated.

6. Trenches and disturbed areas restoration

a. All trenches, ruts or tracks created by equipment such as trucks, lifts, backhoes or cranes shall be filled in, properly compacted and raked back to the natural ground level. Any disturbed site areas must be restored to pre-construction condition.

b. Heavily reseed the disturbed areas with a grass seed mixture suitable for the region, and cover with straw or other suitable grass seed covering for the region/climate.

Deliverables:

The deliverables for this project include:

1. Disconnect existing antenna ends as per the statement of work.

2. Install extension to pole as per the statement of work.

3. Install Phillystran guy cables as per the statement of work.

4. Re-install antenna using new mounts as per the statement of work.

5. Testing as per the statement of work.

6. Trenches and disturbed areas restoration as per the statement of work.

Completion Criteria:

This project will be considered complete when the tasks identified in the SOW have been completed, tested and the final documentation has been delivered to and accepted by the COR.

Period of Performance (POP): All work shall be completed by the contractor within 30 calendar days from the award date of the resulting order.

General Requirements:

1. The contractor shall provide all labor, personnel, equipment to include lift, tools, materials and supplies necessary for completion of this task.

2. The contractor shall schedule a start date for the project within 5 calendar days of receipt award for this project. The contractor shall coordinate with the COR and/or the Technical Monitor (TM) in advance of commencing any work.

3. No deviation or substitution of materials specified shall be done without prior approval of the COR or Contracting Officer (CO).

4. The COR will work with the contractor to determine if any inspections and/or permits are needed.

5. Contractor will ensure that all site access requests are provided to the COR NLT 72 hours from the start of the project.

6. The Contractor shall establish that FEMA ONCP is the owner of record of all materials procured for this project, such that FEMA ONCP may exercise all warranty and technical support rights following final acceptance.

7. All data, software, equipment, analysis results, and reports/briefings generated are the property of the United States Government and may not be released to third parties without the express written consent of the Contracting Officer Representative (COR)/Contracting Officer (CO).

8. Environmental Issues: Contractor will coordinate with the COR before any work is started and/or equipment is set up on the site. Any known environmental issues will be disclosed to the Contractor prior to the start of the project. Any environmental issues identified by the Contractor will be reported to the onsite Technical Monitor or the COR.

9. Telephone: Telephone service should not be expected to be available onsite for the Contractor’s use.

Contractors may use cellular phone devices onsite. Depending on the cell phone service, reception may or may not be present.

10. Restroom Facilities: There are normally no publicly accessible restroom facilities at most sites. The Contractor must provide their own restroom facilities.

11. Utilities: If the Contractor requires a generator(s) then the Contractor must provide one.

12. Contractor employees working onsite shall wear an identification badge that at minimum displays the

Contractor name, the employee’s photo, and the employee’s name. All Contractor employees shall identify themselves as Contractors when their status is not readily apparent and always display all identification and visitor badges in plain view above the waist.

13. The Federal Government owns the hardware and associated systems. The contractor shall use only such equipment in support of requirements outlined in this SOW.

14. In accordance with this SOW, the Government shall exercise its right to review deliverables prior to formal delivery and acceptance.

15. The Contractor shall coordinate services, deliverables, and delivery schedules with the COR or his/her designee, with the understanding that all work shall be within scope of this SOW. Contractor shall submit all deliverables to the COR for inspection and acceptance.

16. All cyber identity and cyber attribute data—including data at rest, data in transit, generated data, and metadata—will always remain the property of the United States Government. None of this data will be shared or distributed, other than within the operating parameters of the program, without prior written permission from FEMA. At the conclusion of the contract, the Contractor shall return all Government-owned data to FEMA on an appropriate storage medium and will definitively purge all Contractor-owned equipment of Government-owned data.

17. Normal business hours shall be Monday thru Friday, from 8:00 a.m. to 4:30 p.m. No onsite work shall be performed outside these hours or on holidays unless prior approval is obtained from the CO or the

COR. The Contractor shall coordinate with the COR to arrange access to the work site. The Contractor will be required to report to the appropriate facility and submit to (if required) vehicle searches before access will be granted. Contractor will be prepared to provide their employees’ personal information (Full Name, social security number, date of birth, place of birth, driver’s license number, and home address) to the COR 72 hours prior to beginning work so that information can be vetted with Security.

For emergency work, information will be provided as soon as it is practical, but Contractors will not be able to access sites until vetting procedures are complete. Contractors will be escorted by a properly cleared/badged Government employee. The Contractor shall make the effort to cause a minimum damage to parking lots, other paved areas, items that need to be moved during the project, and other areas not included in this SOW. Damage caused by the Contractor will be repaired at the Contractor’s expense.

18. All trash & debris generated during the installation including shipping containers, packing material, and removed feedline/conduit shall be collected, contained throughout the process and removed from the facility at the end of the install.

19. Contractor Required Insurance to Work on a Government Installation: The contractor shall, at its own expense, provide and maintain during the entire performance period of this contract at least the kinds and minimum amounts of insurance required in paragraph 3). below.

1). Five days after contract award, the contractor shall certify to the CO in writing that the required insurance has been obtained. The policies evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the Government's interest shall not be effective (l) for such period (cont.) as the laws of the State in which this contract is to be performed prescribe, or (2) until 30 days after the insurer or the contractor gives written notice to the CO, whichever period is longer.

2). The Contractor shall insert the substance of this clause, including this paragraph 3)., in subcontracts under this contract that require work on a Government installation and shall require subcontractors to provide and maintain a copy of all subcontractors' proofs of required insurance and shall make copies available to the Contracting Officer upon request.

3). The following coverage is the minimum insurance required for work Under this contract:

(a) Workers' compensation and employer's liability. Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational disease is not compensable under those statutes, it shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a contractor’s commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 shall be required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability.

The CO requires bodily injury liability insurance coverage w ritten on the comprehensive form of the policy of at least $500,000 per occurrence.

20. Inspection and maintenance may require personnel to climb. Maintenance personnel will be certified to climb towers and will adhere to all safety standards. Work to be performed under this SOW requires a minimum of two (2) tower and antenna certified people to be present at the job site. The Contractor shall provide all equipment and certified personnel associated with the entire project to operate in a safe manner and adhere to all Federal, State and local safety standards, including OSHA standards. The CO/COR or facility safety officer may require a copy of the certifications prior to the start of the project.

Attachment A: Overview GA Emergency Management Agency 1/2 (Antenna Location)

Antenna Location in Blue

Overview GA Emergency Management Agency 2/2

End Poles are indicated in red. Base of the antenna in blue.

Attachment B: CommScope DB365W Mount

Attachment C: B&W Antenna Configuration Drawing