SOW_FY24 DRCHECKS - Notice of intent to award sole source.docx

Statement of Work FY24 ProjNet-DRChecks U.S. Army Corps of Engineers (USACE)

14 July 2024

1. Objective The U.S. Army Corps of Engineers (USACE), Engineer Research and Development Center (ERDC), Computer-Aided Design/Building Information Modeling (CAD/BIM) Technology Center (hereafter referred to as the “Center”); has a requirement for a Firm Fixed Price (FFP), contract, to procure access to ProjNet-DrChecks(SM), web-based suite of engineering applications for USACE.

2. Background The Center is responsible for procurement and management of CAD/BIM Enterprise Licenses in support of and/or to be utilized by forty-five (45) Districts, seven (7) Divisions, within USACE area of responsibility (AOR), to include USACE Head Quarters (HQ), setting policy and strategies to assist the USACE districts and clients regarding CAD/BIM technology. This Statement of Work (SOW) defines the requirement to renew existing licenses.

ER 1110-1-8159 (Jan 2015), Par.5b states, “Use of DrChecks is mandatory for all military and civil projects requiring the established review process.” Thie ER established an enterprise-wide regulation to all USACE Commands with design responsibilities are required to use these tools and the existing DrChecks contract expires on December 31, 2024, therefore it is critical licenses be renewed by December 20, 2024, to ensure uninterrupted accessibility.

3. Description

3.1. ProjNet: Is the required project management platform which facilitates DrChecks usage thru an integrated suite of modules designed to enhance project design efficiency and collaboration across diverse environments to support stakeholder(s), Engineers and industry for development and collaboration of planning, design, and construction phases of capital improvement, as well as renovation projects from inception to completion.

3.2. DrChecks: Is an internet-based design review and checking application. Through a single point of access to all project materials, DrChecks allows authorized users to communicate and resolve design issue. DrChecks complete record of this collaborative effort, including all comments, changes, and resolutions, is available to all project partners throughout the entire design, bid and build process. Also designed to ensure compliance and quality assurance in project design within USACE Commands.

DrChecks functions include the following:

· Facilitates review and verify project designs, adhering to regulatory standards outlined in ER 1110-1-8159. DrChecks confirms design specifications, promoting accuracy and mitigating design errors.

· Enhances project efficiency and reliability, safeguarding design standards before implementation.

· Improves project quality by identifying problems before milestone are missed. Past comments and lessons are kept in the database and may be applied by reviewers during the review/comment phases.

· Utilizes standardized processes to assist users and stakeholders to complete their reviews for a project accurately and efficiently.

· Uses quality control validation, audit trails, reporting and centralized project management to enhance project coordination and communication.

· Reduces construction change orders through provision of effective and reliable methodology for user to communication. Increases ability to mitigate risks, delays, as well as problems before they happen and/or prevent further delays by identifying solutions quickly.

· Provides a single secure point of distribution for exchange(s) of dynamic project documentation and data among all stakeholders, in real time. While using automatic tracking and organization tools to maintain project document development, amendments, deletions, as well as file views, and completed project designs.

4. Requirement The vendor shall renew existing enterprise subscription for the ProjNet suite to ensure continued access to DrChecks licenses as defined in table (1) below inclusive of quantities:

Table (1)

5. Delivery:

5.1. Period of Delivery: Licenses shall be renewed NLT 1 Jan 2025. Additionally, vendor shall ensure materials define in table (1) are active for twelve (12) months of each period. Table (2) below defines the Delivery Period for the Base Year (BY), as well as all Option Years (OY) for required licenses.

Table (2)

5.2. Place of Delivery: Electronic Delivery shall occur no later than (NLT) 1 Jan 2025.

Considerations:

· Shall be provided via Software as a Service (SaaS) subscription model which allows the subscriber to use ProjNet(SM) applications through a web browser.

· USACE Districts/Divisions/Labs may purchase additional ProjNet(SM) tools on an a la carte basis.

· Call Center Support. USACE requires access to Call Center support services as part of the subscription.

5. ADMINISTRATIVE:

5.1. Communication: Upon License renewals and/or Fully executed Modifications to procure additional licenses, as identified above, vendor shall ensure Project Manager (PM) and Contracting Officer Representative (COR) are included in communications with district license administrators. All licenses shall be provided to the below delivery address:

· USACE CAD/BIM Technology Center (ITL) (ATTN: Steve Spangler) 3903 Halls Ferry RD.

Vicksburg, MS 39180

5.2. Security: Vendor shall ensure any materials provided are free from viruses.

5.3. Safety/Travel: None required/no onsite efforts

5.4. Point(s) of Contact (POCs):

256.895. 895.1049

6. INVOICING:

Instructions: Contractor shall provide invoices upon acceptance of receipt of deliverables in accordance with FAR 32.905(b). The POP or each invoice shall be for one calendar month. The contractor shall submit only one invoice per month per order/contract. The appropriate USACE office will receive the invoice by the 24th calendar day of the month after either:

· The end of the month in which the products (commodities) or deliverables (fixed-priced services) were delivered and accepted by the Government.

a. Posting Acceptance Documents: A draft invoice shall initially be submitted monthly via email to the Customer Representative below to allow certification that the services have been received and electronic acceptance of the invoice.

With the PM at CEHNC carbon copied (Cc) for situational awareness.

b. Posting Invoice Documents: The contractor shall submit all invoices along with acceptance from the authorized agency customer representative via email to the following locations for processing: **Invoices not submitted to the below E-Mail addresses will be rejected.

· CEHNC-ITL-INVOICING@usace.army.mil

Contractors shall NOT submit invoices via Wide Area Workflow (WAWF). All invoices submitted to WAWF will be rejected.

NOTE: The acceptance of the authorized agency customer representative is REQUIRED prior to the approval of payment for any invoice submitted.

c. Content of Invoice: The contractor’s invoice will be submitted monthly for work performed the prior month. The invoice shall be submitted on official letterhead in Adobe’s Portable Document Format (PDF) and shall include the following information at a minimum.

· Name and address of the contractor (Note: Differences between the remittance address on the invoice and the data on record in the System for Award Management (SAM) can potentially cause delays in payment. Please verify these data agree exactly.)

· Invoice date and number

· Entire contract number, contract line item (CLIN) number, the order number and modification number as applicable.

· Description, quantity, unit of measure, unit price and extended price of the item delivered. Item description must match those contained in the purchase order/contract description.

· Delivery tracking information to include tracking number and name of the person accepting delivery.

· In cases where there is no physical delivery, please include all email correspondence to the electronic delivery POC (the customer) when the product becomes available for download or is renewed in accordance with the statement of work. Read receipts may help substantiate electronic delivery.

· Name and address of official to whom payment will be sent.

· Invoices for final payment must be so identified and submitted within 60 days from task completion and no further charges are to be billed. A copy of the written acceptance of task completion must be attached to final invoices.

d. Final invoices: With respect to a specific contract/delivery order/task order shall be clearly marked “FINAL” and submitted within 15 days after period of performance end date specified in contract. NOTE – In some cases the first invoice may also be the final invoice.

e. Release of Claims ROC: The ROC shall accompany the final invoice and shall include the following: Authorized Signature, Complete Contract and Call order number, Project Title, Vendor (company) Full name, Final Invoice Number, date, and amount of final invoice as well as TOTAL CONTRACT/Paid amount. A complete ROC template is attached for reference and is available upon request from the Acquisition PM at any time. (ROC Template provided below on last page of this SOW).

NOTE - The Project Manager is responsible for acceptance/rejection of invoices and will annotate the Government’s official “received” date. Received date is used on occasions where interest must be calculated for late payment. Deficient invoice submissions will be rejected, in writing from the Project Manager with purpose of rejection.