SOW FUEL OIL.pdf

402-26-038P Fuel Oil for Quarters

Togus VA Medical Center

1- DESCRIPTION AND SPECIFICATIONS

The Vendor shall provide home heating oil, and delivery services for Togus VA Medical Center (Togus

VAMC), for a one year period of performance.

There are 8 fill pipes all located outside that can be filled using a standard delivery truck. See SOW

Attachment 01 – Togus Campus Map for locations of each Quarters. Current tanks are the property of the VA, unless otherwise noted.

Vendor shall calculate heating degree days to schedule fuel deliveries but will also be available on a will-call/as-needed basis for emergencies or extremely cold periods when higher fuel consumption could affect calculated heating degree days. All requests for emergency fuel deliveries must be filled within 24 hours from the time the order is placed.

Specifics of the tank sizes, and building location can be found below:

Campus Tank Inventory

275 Gallon Tank – QTRS 15

275 Gallon Tank – QTRS 16

275 Gallon Tank – QTRS 17

275 Gallon Tank – QTRS 18

275 Gallon Tank – QTRS 19

275 Gallon Tank – QTRS 20

275 Gallon Tank – QTRS 32

275 Gallon Tank – QTRS 37

Average annual fuel consumption for the quarters listed above is approximately 10,300 gallons.

Supplier shall also provide a certification for each shipment or delivery that includes:

a. Name of fuel supplier

b. Date of delivery

c. Volume of fuel delivered in shipment per location.

d. Either separate invoice for each tank/building or a breakdown by tank on one invoice

The Contractor shall provide fuel for VAME Emergency Generators. Generators will be filled as needed;

VAME POC will call for delivery during regular business hours when top off is required and will schedule in advance of tank being empty. Vendor will be available on a will-call/as-needed basis for power outages when higher fuel consumption will require filling up every 4-hours until the power outage is over. All requests for emergency fuel deliveries due to power outage must be filled within 3 hours from the time the order is placed. All other calls for fuel should be filled within 72hours of the order being placed. Average annual fuel consumption for the generators on campus is approximately 6,000 gallons.

Generators that may need fueling and approximate locations:

Local Number/Tag Location Tank information

G-4 B200, Room 195 G-4 & G-8 share 2,000 gallon tank

G-5 Outside near B249

G-8 B200, Room 195 G-4 & G-8 share 2,000 gallon tank

G-9 B244, Room 100 Shared 2,000 gallon tank

G-10 B244, Room 100

G-11 Outside near B210 475 gallon tank

P-1 Portable, currently near Salt Shed 459 gallon tank

P-2 Portable, currently near B249

P-3 Portable, currently near Salt Shed 358 gallon tank

P-4 Portable, currently near B202 165 gallon tank

Ingersol Rand Portable

A Spill Prevention & Response Plan (SPRP) must be submitted for record. The SPRP must meet VA and regulatory requirements. Vendor must certify that their drivers have been trained on spill prevention (individual driver certificates are by request only). The plan shall include a 24-hr contact number for the company, and State & Federal authorities in the event of a major fuel spill containing 10 or more gallons. Digital submission of the SPRP is acceptable.

The average fuel consumption required for this contract is 10,300 gallons of heating fuel oil and 6,000 gallons of fuel consumption for the generators.

Generators use Off Road Deisel. During October through March it is preferred the Winter Blend Off Road Deisel.

End of SOW