SOW fuel.docx

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

PERFORMANCE WORK STATEMENT

General

The Contractor shall provide Gasoline Provision Services to the Government-Owned Vehicles (GOV) registered by the U. S. Consulate General, Hermosillo. Gasoline Provision Services must be available 24 hours per day 7 days a week, including holidays. The fuel to be provided will be Premium gasoline (octane 92), Regular gasoline (octane 87) and Diesel fuel.

List of Government-Owned Vehicles

The list of vehicles authorized to be refueled under this Contract will be provided upon award. The list will include vehicle type and model, type of fuel to be provided.

Amounts of fuel

The U. S. Government shall determine the amount of fuel to be assigned to each GOV per day and per month, as well as the number of times that each GOV can be refueled per day.

FUEL TAGS/CARDS

Issuance of Fuel Tags/Cards

The Contractor shall issue fuel tags/cards for each vehicle. Each tag/card shall be clearly marked stating the vehicle plates or the vehicle model and year to be used for. Tags/cards shall be delivered to the Contracting Officer’s Representative (COR) no later than three (3) business days after a properly approved Task Order is received by the Contractor.

Use of Fuel Tags/Cards

The Contractor shall ensure that all fuel tags/cards can be used in the authorized fuel stations.

Contractor’s Personnel Responsibility

The Contractor’s personnel shall be responsible of providing Gasoline Provision Services under this Contract to GOVs fitted with the fuel tag or upon presentation of the corresponding fuel card (with matching GOV plate number or the vehicle model and year). The Contractor’s staff shall verify that the fuel tag/card matches the GOV plate number and identification before refiling the fuel tank.

USG Employees Authorization Faculties

The COR and/or the GTM are the only U. S. Government employees authorized to make any changes to the list of approved GOVs to be refueled under this Contract. The Contractor shall be responsible of updating and making any necessary changes to its systems and/or databases within one business day from COR/GTM’s request.

FUEL STATIONS

Fuel Stations Availability

The Contractor shall provide Gasoline Provision Services 24 hours a day, 7 days a week (24/7). The Contractor’s fuel stations must be able to dispense Premium gasoline, Regular gasoline and Diesel fuel.

Location of Fuel Stations

The Contractor shall ensure that the authorized GOVs have access to refuel services in at least 5 gas stations in Hermosillo, Sonora. The Contractor shall also have a gas station at distance of no more than 4 km from the U. S. Consulate compound.

MANAGERIAL AND ADMINISTRATIVE SUPPORT

Management System

The Contractor shall keep a system to manage the USG account. The COR shall be provided with full 24/7 access to this system in order to:

· Correct mileage

· Increase or decrease fuel amounts to be assigned

· Deactivate tags/cards

· Generate consumption reports

· Download invoices.

Customer Service Representative

The Contractor shall designate a single and reliable Customer Service Representative for the daily and regular administration of this contract, as well as for any urgent requests. This representative will meet with the Contracting Officer’s Representative (COR) as needed.

If the designated Customer Service Representative is absent, an alternate who also meets administrative requirements of this section shall serve as a replacement. The alternate shall be familiar with this contract and all cases in progress.

The Contractor shall advise the COR of the alternate’s information if the designated Customer Service Representative is to be absent.

Reports

The Contractor shall submit a monthly report in an Excel file showing the following information:

· Refuel date

· Refuel time

· Plate

· Fuel tag/card used

· Cost per liter

· Number of liters

· Subtotal without VAT

· VAT cost

· Total cost with VAT

· Administrative fees, if applicable

· VAT over administrative fees, if applicable

· Total cost to include administrative fees

Each report shall cover information for the previous month and all outstanding cases. The Contractor shall submit this report for COR approval no later than the fifth day of each month. The COR shall submit either an approval or a request for clarification within three (3) business days.

TASK ORDERS

Issuance of Task Orders

The COR shall be responsible of issuing task orders to request fuel tags/cards. Each task order shall clearly state the number of tags/cards required and the total amount assigned.

Task Order requirements

The COR will submit a worksheet with the Task Order stating the following information:

· Vehicle(s) License Plate

· Vehicle type

· Vehicle model

· Type of fuel to be provided

· Approved amount per service

· Approved amount per day

· Approved amount per month

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