SOW_FP_JDC_Fire_detect___suppress_upgrade.pdf

ROCKY MOUNTAIN REGION OFFICE

BRANCH OF FACILITIES

STATEMENT OF WORK

U.S. DEPARTMENT OF THE INTERIOR

BUREAU OF INDIAN AFFAIRS

FOR

Fort Peck Juvenile Detention Center

Poplar, Montana

1.0 DEFINITIONS AND ACRONYMS

“BIA” means Bureau of Indian Affairs “CONTRACTOR” means commercial vendor “A/E” means the Architectural-Engineering firm “CM” means Construction Management “ECCAA” means estimated construction contract award amount “QC” means Quality Control “RFI” means Request for Information “SOW” means Statement of Work “NFPA” means National Fire Protection Association

1.1 INTRODUCTION AND OVERVIEW

The BIA, through a contract will provide for the upgrade and repair of the current Fire Alarm Suppression System and any associated components such as heat and smoke detectors. All work will adhere to the approved drawings/plans and specifications provided under the SOW. The contractor will provide professional and contracted services for the Fire Alarm Suppression System of the Bureau of Indian Affairs, Juvenile Detention Center building #85. Any additional work must be through an addendum to this agreement based upon the availability of funds and required prior approval.

1.2 PERIOD OF PERFORMANCE

The period of performance shall begin at Notice to Proceed and continue for 90 days.

1.3 Location

The Fort Peck Juvenile Detention Center at 701 Court Ave, Poplar, MT 59255.

2.0 Background

The existing Fire Alarm Suppression System is not working properly and needs to be upgraded and repaired so that the fire suppression system is correctly functioning in the building and meets the required safety standards for a detention grade facility. The current system is a Simplex 4100 U and older than approx. fifteen (15) years, and the sprinklers are Tyco brand. The water supply lines/piping network that distributes the water to each outlet/sprinkler is in good condition and does not need to be replaced.

Some outlets/sprinklers may need to be replaced or upgraded.

3.0 General Information

Contractor must be knowledgeable and experienced with working on various Fire Suppression Systems. Contractor and all Contractor’s employees will be required to check in, have proper identification, and visitors pass from the main office daily or weekly. The CO shall coordinate with the Agency Superintendent to determine if a weekly or daily visitors pass will suffice. Security requirements are explained in detail later in section 7 of this document.

3.1 Work Schedule

Work will be performed Monday through Friday between the hours of 8:00 am and 4:30 pm local time. If work must be performed outside the stated performance schedule, permission from the Agency Superintendent or Agency Facilities Manager is required.

When performing as contractor, the contractor shall identify themselves as contractors for the government both orally and in writing. In addition, all materials produced under contract must be labeled sufficiently to identify it as contractor produced materials.

Under no circumstances shall the contractor state or imply that it is acting on behalf of the government.

3.2 Scope of Work:

The first goal is to upgrade the components of the entire Fire Suppression System including but not limited to the Master Control Unit, control valves, check valves, backflow preventers, line flushing valves, drainpipe fixtures, air compressors, suppression system sprinkler heads - detention grade rated, jockey pumps, fire pumps, if applicable, replace blocked pipeline sections (if any) that can’t be flushed/cleared, but leave all the existing system’s water supply distribution pipelines that are unblocked and leave all pipeline support hangars in place.

The second goal is to upgrade or remedy all deficiencies of the entire Fire detection and alarm system so that the system is operational and properly functioning. The alarm system is currently out of operation due to system malfunction(s). The alarm system shall be capable of notifying local authorities if the detection system is triggered.

The third goal is to install detention grade fire extinguisher wall mounted units to house the extinguishers where the present extinguishers are located.

3.3 REQUIREMENTS

The upgrade shall be a nonproprietary system. The Contractor will inspect the entire fire suppression and alarm systems in the building to troubleshoot and repair any deficiencies throughout the system and identify any major issues, bringing them to the immediate attention of the Agency Facilities Manager. The following list provides the description of tasks:

• Contractor will provide the proper AC voltage power and connect all wires to new pull alarms or newly installed components as necessary. If existing electrical wires cannot be used, begin troubleshooting and fix any discovered deficiencies within the funding limitations of the contract.

• Contractor shall furnish all labor, materials, services, and equipment to perform the upgrade and component replacement work performed on both systems.

• Contractor will ensure work completed is in accordance with NFPA Codes. All devices or components shall be Detention grade quality and extremely tamper resistant, especially the suppression system sprinkler heads.

• The Contractor shall replace any existing suppression system sprinkler heads that are not detention grade, there are approximately 120-135 sprinkler heads on the system, but the contractor shall independently confirm the total number of sprinkler heads throughout the facility.

• Contractor shall test Fire Suppression System in the buildings, and the testing will be witnessed by an assigned Maintenance Worker.

• Contractor shall be responsible for proper disposal of trash, equipment, supplies, and debris and work site. A reasonable estimate of the total amount of waste (lbs. or tons) removed from the site must be recorded and submitted with the closeout documentation.

• Contractors will barricade off and provide all safety precautions to ensure that all staff are protected.

• The RMR Facilities Program Specialist or Branch Manager will sign off on the upgrade project at the close of the project to verify that the work is completed and tested. The Agency Facilities Manager will be the onsite Point of Contact and shall provide any technical instruction to the contractor if necessary.

3.4 SUBMITTALS

1. Drawings: the contractor shall submit all shop drawings, and bill of materials. 2 sets of digital (.pdf) & 2 sets of hard copies for each listed item.

a. Installation drawings

b. Bill of Materials

c. Specifications and data sheets for each component/item installed

d. List of all software and software licenses

e. Test certificates, Internal test reports etc.

2. System Documentation, 1 set of original hard copy & 1 set of digital (.pdf) if available

a. System configuration diagrams in simplified block format.

b. Manufacturer's instructions and drawings for installation, maintenance, and operation of all purchased items.

c. Overall system operation and maintenance instructions/manuals—including preventive maintenance and troubleshooting instructions.

d. A list of all functions available and a sample of function block programming that shall be part of delivered system.

e. Quality Assurance Plan

f. Warranty documentation and proof of warranty registration if required for warranty activation

Travel Not applicable

Special Material Requirements Material and equipment storage and security is the responsibility of the contractor.

3.5 Other Considerations

Site visit is encouraged before submitting bid proposals.

A Performance Bond shall be required for the duration of the project.

The contractor shall comply with the Ft Peck Tribes TERO Ordinance

Individuals, firms or corporations specifically licensed or certified by the State of Montana shall perform any and all installations when regulation(s) require specific credentials/certifications/licenses to complete the particular work tasks.

COVID 19 Federal protocol shall be enforced.

3.6 System Training:

The contractor shall schedule and provide one (1) training session to no more than 30 detention personnel on the system's functionality and operability prior to full implementation of the system. The training will cover, at a minimum: system operation; storage; preventative maintenance within operator control; and administrative levels of use. The contractor shall provide three (3) comprehensive users manuals and three (3) flash/thumb drives at the completion of training session. The training session shall be within three (3) days of completed installation of the system.

4.0 Government Furnished Materials:

Floor plans, wiring diagrams, and facility blueprints shall be provided to the successful bidder.

5.0 Operation and Maintenance Manuals and Warranties:

The Contractor shall provide the BIA with both electronic files of any Warranties.

Warranty period of this project is 365 days. The number and type of electronic files shall be mutually agreed upon between the BIA and the contractor.

6.0 Construction Contract Closeout:

The Contractor shall be responsible for the closeout of the contract with the subcontractors. Closeout procedures shall conform to those in the contract clauses.

The BIA shall be provided with a copy of a signed completion report prepared by the Contractor, documenting the closeout.

7.0 Security Requirements:

In the event the detention center is occupied w/ detainees when the Project Construction work is to take place, the following security requirements are mandatory:

Employee Background Investigations:

No contractor employees will be allowed access to the building without a background check. The contractor shall provide the names & contact information for all personnel that are going to be working at the site for completing the background investigations.

Employee Identification:

All contractor employees shall wear a uniform with company logo, and ID badges with company credentials. Badges and uniform logo shall be readable at four (4) feet distance. Badge shall have name of employee, employee picture, company logo and employee ID number.

8.0 Basis of Award

Lowest price - Technically acceptable: