SOW For Stamps_com FY25 Final.pdf

Ver. October 2022

STATEMENT OF WORK (SOW)

FOR

Postage through Stamps.com Services

1.0 General: Statement of work for postage and services provided by Stamps.com in support of mailing and postage needs of the West Virgnina Army National Guard

1.1 Scope: The contractor shall provide those items under 3.0, to perform Postage Services, as defined in this SOW.

1.1.1 Objectives Provided mailing postage for United States Postal Service (USPS) items.

1.2 Background: In the Past WVARNG has utilized Stamps.com for billing of items mailed through USPS. Stamps.com is the only service provided by USPS to steam line the billing and postage process.

1.3 Beginning 01 February 2025. Period of Performance (PoP): The Period of Performance shall be one Base Year of 12 months and four 12-month option years.

1.4 General Information:

1.4.1 Place and Performance of Services: The contractor shall provide services 24 hours a day Sunday-to-Sunday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings.

Performance shall be at JFHQ WVARNG.

1.4.2 Recognized Holidays: The following are recognized United States (US) holidays.

The contractor shall not perform services on these days:

1.4.2.1 New Year’s Day: January 1st

1.4.2.2 Martin Luther King, Jr.’s Birthday

1.4.2.3 President’s Day

1.4.2.4 Memorial Day

1.4.2.5 Juneteenth National Independence Day: June 19th

1.4.2.6 Independence Day: July 4th

1.4.2.7 Labor Day

1.4.2.8 Columbus Day

1.4.2.9 Veteran’s Day: November 11th

1.4.2.10 Thanksgiving Day

1.4.2.11 Christmas Day: December 25th

1.4.3 Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at

FAR 22.17.

1.4.5 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.0 Definitions and Acronyms:

2.0.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.0.2 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.0.3 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.0.4 Physical Security: Actions that prevent the loss or damage of Government property.

2.0.5 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

AR Army Regulation

AT/OPSEC Antiterrorism/Operational Security CM Contract Manager COR Contracting Officer Representative DA Department of the Army DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense DSCA Defense Counterintelligence and Security Agency FAR Federal Acquisition Regulation HQDA Headquarters, Department of the Army HSPD Homeland Security Presidential Directive IA Information Assurance IS Information System(s) JFHQ Joint Forces Headquarters KO Contracting Officer NGB National Guard Bureau OCI Organizational Conflict of Interest POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program WVARNG West Virginia Army National Guard

3.0 Requirements: The contractor shall:

3.0.1 The contractor shall provide access to Stamps.com website with a single account managed through JFHQ Mail Room.

3.0.2 The contractor shall provide IT support for website related issues involving the account with the WVARNG.

3.0.3 The contractor shall provide the service fees to JFHQ for the 11 sites located around the state. This is to ensure funding is controlled through the Mail Room located at JFHQ.

3.0.4 The contractor will provide online or telephonic training and support for operating the Stamps.com website.

3.0.5 The Contractor shall provide invoices monthly to JFHQ Mail Room Manager, for services performed under this contract. Services that are rendered from the previous federal fiscal year and are invoiced need to be submitted to JFHQ Mail Room Manager prior to the 31 October.