SOW-for-Repairs-of-Sewer-Drain-System-of-Building-D-including-DBA-2CO.pdf

U.S. Department of State

Bureau of Overseas Buildings Operations

STATEMENT OF WORK

FOR

REPAIRS OF SEWER DRAINAGE SYSTEM OF BUILDING “D”

Facility Management Section

U.S. Consulate- Guayaquil

Ecuador

STATEMENT OF WORK

REPAIRS OF SEWER DRAINAGE SYSTEM OF BUILDING “D”

PROJECT # 112

1.- INTRODUCCION

The U.S. American Consulate at Guayaquil requires specialized technical services for the repair of the

Sanitary Sewer Drainage of the Building “D”.

The contractor shall provide the labor, equipment, materials, and all tools for performing the work, and perform all work within a fixed-price contract.

Contractor shall coordinate with Contracting Officer Representative (COR) for work commencing and completing in a sequential manner.

2.- PRICES AND PERIOD OF PERFORMANCE

The contractor shall perform the removal and repair of an existing blockage in the sanitary drainage pipes located in Building "D" within the compound of the U.S. Consulate General in Guayaquil.

The work shall be executed in a diligent manner within the approved performance period and fixed-priced proposal provided by the contractor.

The price listed below shall include labor, materials, transportation, an insurance policy with coverage for damages to third parties, DBA- Defense Base Act - Insurance Cost covering employees, and any additional fees associated with this service.

3.- VALUE ADDED TAX. Value Added Tax (VAT) is not included in the CLIN rates. Instead, it will be priced as a separate Line Item in the contract and on Invoices. The amount of VAT to be charged is 15%.

Local law dictates the portion of the contract price that is subject to VAT; this percentage is multiplied only against that portion. It is reflected for each performance period. Full VAT amount is charged on all aspects of the contract.

4.- PRICING

The Contractor shall complete all work, including furnishing all labor, material, equipment, and services required under this contract for the following firm fixed price and within the time specified. This price shall include all labor, materials, all insurances, transportation, overhead and profit.

Standard Services. The firm fixed price for the period of the contract is:

TOTAL COST………………. = $ __________________ plus 15% VAT

VALUE ADDED TAX. Value Added Tax (VAT) is not included in the CLIN rates. Instead, it will be priced as a separate Line Item in the contract and on Invoices. The amount of VAT to be charged is 15%. Local law dictates the portion of the contract price that is subject to VAT; this percentage is multiplied only against that portion. It is reflected for each performance period. Full VAT amount is charged on all aspects of the contract.

5.- EXISTING CONDITIONS ON SITE

The sanitary drainage system is clogged at some point in the building, and the blockage needs to be located and repaired to prevent future occurrences. Additionally, there are only two clean-outs, located at the beginning and end of the main pipe, which makes it difficult to inspect the interior of the pipes. At the end of the pipe, only a small trickle of water is coming out.

6.- SCOPE OF WORK

The scope of work considered for this job is the following:

GENERAL REQUIREMENTS

• The contractor shall perform a comprehensive inspection of the existing sanitary drain system located in Building D at the U.S. Consulate General in Guayaquil. The inspection must be detailed and exhaustive, ensuring that every part of the sanitary drain system is examined.

• Additionally, the contractor shall carry out all necessary repairs to ensure the sanitary drainage system is fully operational. The Government will pay the contractor a fixed price for standard services that have been satisfactorily performed.

• The Contractor shall provide Labor, equipment, material, installation and testing services to provide the repairs of the sanitary sewer drainage system.

• During the repair period, the contractor shall install temporary sanitary facilities or construction toilets, including three toilets for men and one toilet for women. These facilities should be installed outside the building where the repair will take place. The contractor will be responsible for the cleaning and maintenance of these toilets and must hire a company to remove the organic solid waste at the end of each day.

• At the end of the work, the contractor shall provide a diagram/drawing detailing the changes made during the repair.

• The sanitary drainage pipe serves to drain wastewater from the following areas:

Corridor Local guard rest room-Men Locker room- Women Locker room- Men Drain for electrical room Drivers Lounge Kitchenette Commissary

• The following are reference distances for the length of the sanitary drainage pipe located in the floor of Building "D":

• The material to install must met the IMC (International Mechanical Code) and IPC (International Plumbing Code). The material to use is Epoxy-Coated Cast Iron Pipe.

• Install two (2) additional clean-outs in the corridor floor, on the Main Pipe, to ensure access to the interior of the pipes from the corridor to the guard men's restroom, women's and men's locker rooms, storage, and commissary.

The location of the Clean Out’s is shown in the attached drawing with a red circle. This will ensure access to the interior of the pipe from multiple points.

Complying with the code:

1. This pipe is by IPC definition a building “drain”. It connects to the building sewer at manhole noted as “1” on you snip below

2. For your 4 inch drain you need 1 clean out every 100 feet of horizontal run or fraction of (e.g.

clean outs should not be more than 100 feet apart. (IPC 708))

3. There needs to be a clean out within 10 feet of manhole “1” (IPC 708.1.3)

4. You need a clean out at (immediately upstream on the intersecting branch line every bend or connection where the change in direction is greater than 45 degrees (IPC 708.1.4)

5. Cleanouts should be 100 (e.g. same size as the pipe (IPC 708.1.5))

Floor cleanout assemblies should conform with ASME A112.36.2M (IPC 708.1.11

• Inspection: Conduct a comprehensive inspection of the existing sanitary drain system to identify areas requiring repair. Utilize advanced diagnostic tools such as cameras and sensors to detect hidden issues.

• Documentation: Create detailed documentation of the current condition of the drain system, including visible damage, blockages, or leaks. Use photographs and diagrams to enhance the report.

• Provide detailed Schedule of Work: Provide a detailed schedule and expected duration of the repairs is 4-6 weeks and can be less if Contractor works in weekends.

• Isolation of work area: Isolate the affected sections of the drain system to prevent usage of bathrooms during the repair process. Use appropriate signage and barriers to ensure safety.

REPAIR WORK

• Debris Removal: Remove any debris, blockages, or obstructions from the affected pipes and drainpipes using specialized equipment such as hydro-jetting or mechanical augers.

• Pipe Repair/Replacement: Repair or replace damaged sections of the drainpipes using high-quality materials and industry-standard techniques. Ensure that all repairs meet the required specifications.

• Joint Sealing: Properly seal all pipe joints to prevent leaks. Use durable sealing materials and techniques to ensure long-lasting results.

• Slope Adjustment: Adjust the slope of the drainpipes if necessary to ensure proper drainage.

Verify that the slope meets the required standards for optimal flow.

Testing

• Leak Testing: Conduct thorough leak tests to ensure that all repaired or replaced sections of the drain system are watertight. Use pressure testing and dye testing methods as appropriate.

• Flow Testing: Perform flow tests to verify that the drain system is functioning correctly and efficiently. Measure flow rates and check for any signs of blockage or restriction.

Restoration

• Backfilling: Backfill any excavated areas with appropriate materials and compact them to restore the ground surface. Ensure that the backfill material is suitable for the specific site conditions.

• Surface Restoration: Restore any disturbed surfaces, such as floors or walls, to their original condition. Use high-quality materials and techniques to match the existing finishes.

Post-Repair Activities

• Final Inspection: Conduct a final inspection to ensure that all repair work has been completed to the required standards. Use a checklist to verify that all tasks have been addressed.

• Documentation: Document the completed repair work, including any changes made to the drain system. Provide detailed reports and as-built drawings for future reference.

• Clean the sewer pipe that comes from inside the bathrooms of building "F" to the MSGR sewer pump station. distance = 90 linear meters (see attached picture), using a Hydro-cleaner truck

• Contractor will oversee transportation of their tools and labor force, to and from the working spaces, cleaning areas in facilities where work was performed, removal of all materials, leftovers and garbage from premises every day by the end of the day.

• Contractor must use all pre-cautionary measures to protect pedestrians, by installing safety signals yellow warning tapes around the areas where the job is performed, or barricades blocking the accessibility.

• The Contractor is responsible for compliance with latest version of IPC and IMC codes, and all International Codes and Regulations that apply which includes all standards listed and manufacturer published manuals. Work not in compliance with the applicable Codes shall be deemed to be unacceptable. Should there be a discrepancy between the U.S. Consulate specifications and the applicable Codes, the more stringent of the two shall govern.

• The work shall be accomplished in a manner which conforms to the intent of all applicable Department of State (DOS) Safety, Health, and Environmental policies, standards, and regulations included under 9.0 Criteria. The Contractor shall be responsible for conducting the work in a manner that ensures the safety of the employees and visitors to the Embassy, as well as the Contractor’s employees.

• GOVERNMENT MATERIAL(GM)

Not applicable. All equipment and material shall be supplied by the contractor

• Contractor will also be responsible of any damage of premises resulting from this job, and restoration of the damages will be expected to occur within the 20 calendar days of the period given to complete the job.

• The Contractor shall not conduct any work that is beyond this SOW (Scope of Work) unless directed in writing by the Contracting Officer. Any work done by the Contractor beyond this SOW without direction and approval from the CO, will be at the Contractor risk and NO Cost for the Consulate

• Contractor must specify in the Quote/Bid the term/ dateline when he/she is going to finish the job. After the Notice to Proceed is given, the project must be finished and completed in

30 working days.

• Contractor shall provide portable restrooms on the exterior of building D. Three (3) portable restrooms for men and one (1) for women. It is the contractor's mandatory responsibility to maintain portable restrooms in optimal cleaning conditions at all times, as well as personal hygiene supplies.

• After the Notice to Proceed is given, the project must be finished and completed within of five working days.

• Once job is finished, contractor will inform the U.S. Consulate to inspect and approve the work performed.

7.- SAFETY – ACCIDENT PREVENTION

The Contractor shall provide and maintain work environments and procedures that will:

• safeguard the public and Government personnel, property, materials, supplies, and equipment exposed to contractor operations and activities.

• avoid interruptions of Government operations and delays in project completion dates; and

• control costs in the performance of this contract.

For these purposes, the Contractor shall:

(a) Provide appropriate safety barricades, signs and signal lights.

(b) Comply with the standards issued by any local government authority having jurisdiction over occupational health and safety issues; and

(c) Take any additional measures the Contracting Officer determines to be reasonably necessary for this purpose.

B. Records. The Contractor shall maintain an accurate record of exposure data on all accidents incident to work performed under this contract resulting in:

(1) death,

(2) traumatic injury,

(3) occupational disease, or

(4) damage to or theft or loss of property, materials, supplies, or equipment.

The Contractor shall report this data as directed by the Contracting Officer.

C. Subcontracts. The Contractor shall be responsible for its subcontractors’ compliance with this clause.

D. Written Program. Before starting the work, the Contractor shall:

(1) Submit a written proposal for implementing this clause.

(2) Submit activities with a list schedule of tools, equipment, personnel and their role in the project.

(3) Meet with the Contracting Officer to discuss and develop a mutual understanding of the overall safety program.

E. The Contracting Officer shall notify the Contractor of any non-compliance with these requirements and the corrective actions required. The Contractor shall immediately take corrective action after receiving the notice. If the Contractor fails or refuses to promptly take corrective action, the Contracting Officer may issue an order suspending all or part of the work until satisfactory corrective action has been taken. The Contractor shall not be entitled to any equitable adjustment of the contract price or extension of the performance schedule for any suspension of work issued under this clause.

8.- SAFETY REQUIREMENTS

The Contractor shall be responsible for oversight all safety aspects.

The work shall be accomplished in a manner which conforms to the intent of all applicable Department of

State (DOS) Safety, Health, and Environmental policies, standards, and regulations. The Contractor is responsible for Safety, Health and Environmental Protection and shall comply with all laws, regulations, and correct practices pertaining to labor, safety, and similar matters regarding the works to be performed.

The contractor shall visit the site to develop an Activity Hazard Analysis (AHA) in a timely manner. The contractor shall submit to the COR a detailed AHA that discusses: Job Steps, hazard identification of each job step and controls for each identified hazard following the hierarchy for control of hazards: Elimination, Substitution, Engineering Controls, Warnings and Personal Protective Equipment. The plan shall be reviewed and must receive Post Occupational Safety and Health Officer (POSHO) approval prior to any work beginning. If aspects of the AHA are incomplete or disapproved, the Contractor shall have two (2) days to submit revisions or corrections. The Contractor shall submit Safety Data Sheets (SDS’s) of all chemical products involved in the project, as part of the AHA. Failure to adhere to the approved AHA may be cause for immediate cessation of all work until the situation is corrected. The Contractor shall promptly report all accidents resulting in lost time, disabling, fatal injuries or contamination to the COR.

US Government reserves the right to inspect the Contractor's work at any time to assure compliance with safety procedures. Should the Contractor violate any safety procedures or requirements, US Government reserves the right to issue a stop work order. The stop work order shall remain in effect until such time as the Contractor has resolved the violation. Responsibility for the stop work order shall rest solely with the

Contractor with no cost or schedule impact to US Government.

Contractor shall provide or afford for each employee personal protective equipment (PPE) that will protect the employee from hazards. All PPE will be provided by the contractor to their employees at no cost or discount. At a minimum PPE shall consist of eye protection, hard hats, gloves, dust masks, respirators for chemical products, and safety footwear. If the workers arrive on-site with sandals or athletic shoes, the

Contractor is expected to provide safety shoes to them or send them home. These items must be provided at the Contractor’s expense.

Before starting the job, The Contractor must submit the following forms:

o SAFETY PLAN

The contractor’s general safety plan that should outline the scope of work and indicate the company’s safety policies and practices to abord work related hazards and associated risks throughout the project. It should also stablish the procedure in case of an emergency. The safety plan is valid for the length of the project.

o ACTIVITY HAZARD ANALYSIS (AHA)

The AHA must detail in chronological order all activities performed during the project, identifying for each activity work related hazards, stablishing appropriate controls (use hierarchy of controls for abording hazards), and assessing the risk per hazard (use RISK ASSESTMENT CODE MATRIX (RAC)). An AHA is required to be submitted when activities change, contractors are responsible to include all activities involved in the project.

See ATTACHMENT #2 at the end of the Scope of Work.

All safety standards, controls and procedures named must be applied and used during the project.

NOTE: Both documents need to be approved in order to start the job. Please submit with at least 48 hours in advance to avoid any delays. An AHA format and a safety plan example are attached at the end of this Scope of Work.

a) Contractors must comply with all U.S. Safety Regulations stablished in but not limited to the following: US Army Corps of Engineers EM 385-1-1 (Safety and health requirements manual), OSHA Standards as well as other inherent safety, health and environmental standards (i.e.

NFPA 70E, EPA, etc.) and applicable local regulations. The most restringing control will apply.

Contractor must provide their workers with all required PPE (Personal Protective Equipment).

PPE assignation depends on the activity to be performed and should meet or be equivalent to standards developed by the American National Standards Institute (ANSI). US Consulate Guayaquil will not provide or lend safety materials, equipment or PPE.

For the use of heavy machinery (if needed) or equipment Contractors must present attached to the AHA the following:

• Certificate of maintenance updated and according to the technical data sheet.

• Technical data sheet of the equipment/machinery

• A valid and appropriate license and training certificate that validates the qualification of the personnel who will operate the equipment/machinery.

• An inspection checklist of the equipment.

• Contractor cannot start the job if he does not submit these Certificates to the

Consulate’s Safety Inspector.

b) Contactor must read and instruct their workers to follow the following safety procedures, where applicable to this project:

a. General Safety requirements

b. Barricading and Warning Signs

c. Personal protective equipment PPE

d. Safety Inspection Requirements

e. Hand and power tools

f. Emergency Response Requirements

g. High risk Requirements

h. Electrical Safety

i. Fall protection Requirements.

j. Scaffolding Requirements if needed.

k. Requirements for Chemicals Substances Managements as paint and primers

l. Requirement for lifting heavy loads.

m. Covid -19

Contractor must be aware that all this training to his staff will have a cost that he has to assume.

All this training is mandatory for his staff. All the Certificate’s information must be included when they send the offer.

c) For long term or high-risk activities projects a Safety Officer is required to be on site for the length of the project and will be responsible to supervise that all safety requirements and standards are met. The Safety officer is a qualified person (as per stablished at US Army Corps of Engineers EM 385-1-1) and is different from the project supervisor.

d) For high-risk activities (hot works, confined spaces, electrical works, etc.) a work permit needs to be submitted and approved by POSHO prior the performing of the job.

e) A violation to any safety regulation or standard would imply immediate interruption of the job and/or the temporal suspension of activities depending on the severity of the infringement.

f) This workplace is a confined space, and for this reason, the Contractor must have all the tools required to work in this type of space: tripod, safety harness, lifelines, oxygen tanks with mask, oxygen analyzer, appropriate neoprene clothing to work within the space.

9.- RESPONSABILITY AND CONTRACT ADMINISTRATION

A COR will be assigned to ensure quality assurance goals are met. The Contractor shall always provide the COR access to the site.

The COR shall be the main point of contact for this Project. The Contractor shall report to the COR on (a) status of the Project, (b) changes in Schedule, (c) accidents and safety issues, (d) disruptions to utility services; and all other important information pertaining to the Project.

The Contractor shall not conduct any work that is beyond this SOW and accompanying requirements unless directed in writing by the Contracting Officer (CO). Any work done by the Contractor beyond this SOW and accompanying specifications without written direction from the CO will be at the Contractor’s own risk and at no cost to the Embassy.

The Contracting Officer shall provide a Notice to Proceed (NTP) to the Contractor. No work shall be initiated until the NTP is issued by the CO.

The Consulate’s review, approval, or acceptance of, nor payment for the services required under this contract shall be construed as a waiver of any rights under this contract or any cause of action against the

Contractor arising out of the performance of this contract.

The Consulate reserves the right to inspect all services called for by the contract, to the extent practicable at any time and place during the term of the contract. The CO or COR may perform quality assurance inspections (QAI) to confirm the work is in accordance with this SOW.

If any of the Contractor’s services do not conform to the contract requirements, the COR may require the

Contractor to perform the services again in conformity with the contract requirements. The Consulate may, by contract or otherwise, perform the services and charge the Contractor any cost incurred by the Consulate that is directly related to the performance of such service or terminate the contract for default.

The Consulate has the right to terminate this contract for convenience at any time in whole, or from time-to-time, if the CO determines it is in the interest of the Consulate

10.- RESPONSABILITY OF THE CONTRACTOR

The Contractor shall be responsible for the professional quality and the coordination of all works related to this SOW at the US Consulate under this contract. The Contractor shall, without additional compensation, correct or revise any errors or deficiencies in services.

The Contractor shall provide a Project Site Manager, or an Engineer in charge who shall be responsible for the overall management and supervision, safety, and quality control of the project and shall represent the

Contractor on the site during work.

The Project Site Manager- Engineer in Charge Resident shall attend all project meetings and prepare status reports when required. All documentation produced for this project will become the property of the U.S.

Government at the completion of work.

Any cost associated with services subcontracted by the Contractor shall be borne by and be the complete responsibility of the Contractor under the fixed price of this contract.

The contractor shall deliver all materials needed for completing this SOW at the US Consulate before the work starts so that the availability of materials for the entire project is assured.

The Contractor shall verify that all materials, equipment, and procedures provide operational dependability.

The contractor shall provide information of all the products to be used for Consulate review and approval prior to the beginning of the contract. Only approved products and UL listed products and parts must be used. The use of unapproved products may result in the immediate termination of the contract.

The Contractor is responsible for on-site security as necessary to ensure no unauthorized access to their work sites. The Contractor is 100% responsible for securing their working materials and equipment. Any damage to facilities or infrastructure, which happens due to a lack of security, will be the responsibility of the Contractor to correct.

The Contractor shall be, and remain, liable to the Consulate in accordance with applicable law for all damages to the Consulate caused by the Contractor’s negligent performance of any of the services furnished under this contract. The rights and remedies for the Consulate provided for under this contract are in addition to any other rights and remedies provided by law.

The COR may request removal of any Contractor personnel from the work site for cause, such as inappropriate behavior, unfit persons not skilled in the work, or lack of appropriate equipment or materials.

The Government shall not be responsible for the cost of returning or replacing this person at the work site.

11.- PRE- WORK REQUIREMENTS

BIDDING PROCESS

The Contractor shall visit the site to be familiar with all conditions and limitations of the work before submitting a firm fixed price cost proposal. No subsequent cost allowance will be made to the Contractor for neglect of the existing conditions. The contractor shall consider in the quote all aspects related to this scope of work including but not limited to safety requirements, insurance, materials, equipment, etc.

The Contractor shall submit separated cost estimates according to the products shown in PRICING. The contractor must separately send the cost for labor, insurance costs and the cost for materials to be used.

AFTER AWARDED

Contractor, Project Site Manager or Resident Engineer must visit the site to coordinate and determine the site conditions. Contractor’s Site manager or Resident Engineer shall communicate to the COR all requirements during the development of the project e.g., electrical supply, water supply, etc.The Contractor shall provide a schedule of activities which shows how the progress of work is going to be.

The contractor shall submit a list with the names of personnel working for the contractor and any subcontractors with national ID numbers to the COR to get access passes 30 days prior to commencement of work. COR will send the access request form to be completed by the contractor.

Contractor shall submit detailed work procedures to the COR for approval. The procedures will include all stages of the project installation: preparation, installation, and commissioning.

12.- WORK REQUIREMENTS

GENERAL WORK REQUIREMENTS

The Contractor shall be responsible for providing all required equipment and materials, as well as personnel to design, manage, and install the project. All workmanship shall be of good quality and performed in a skillful manner as approved by the COR. Unqualified individuals shall not be permitted to provide service under the terms of this contract.

Contractor Qualifications:

All work under this scope shall be performed by a Qualified Contractor having at least 5 years of experience on this type of projects.

The Contractor shall be responsible for taking necessary measurements on site before developing and submit the construction documents.

Materials, tools, and equipment shall be carefully handled, properly stored, and adequately protected to prevent damage during project, considering the weather and any other factor that could affect the work.

The contractor will be responsible for security of all materials and equipment.

The contractor shall be responsible for providing all tools and equipment in perfect condition. Tools, supplies and equipment including Personal Protective Equipment (PPE) used during the project must be in good condition. Broken tools, with patched or exposed electrical wires, or unsuitable for work will not be accepted for the performance of the contract.

The Contractor will be provided with a storage and staging area as determined by the COR. The Contractor shall be responsible for restoring the area to its original condition at the completion of the work. The

Contractor is responsible for obtaining any additional off compound storage areas if required.

The Contractor shall provide protection such as covers, plastic sheathing, drop cloths and any other protective materials as needed to protect all areas that are not to be intervened prior to commencing the work.

The Contractor shall keep the work area, including storage areas, free from accumulation of waste materials daily, and comply with all local regulations pertaining to the storage, transport, and disposal of waste. The

Contractor shall not use Consulate’s waste disposal facilities including garbage cans, trash piles or dumpsters. When waste is produced, it is the contractor’s responsibility to dispose them properly.

The Contractor shall be responsible for repairing of any damage incurred to buildings, pavement, or other

Government properties because of activities. The surfaces affected by construction activities shall be repainted with same paint product as approved by the COR. These shall include walls, floors, and equipment.

Upon completing the work, the Contractor shall remove all temporary facilities and leave the project site in a clean and orderly condition acceptable to the COR.

TECHNICAL SPECIFIC SCOPE

Contractor shall be responsible under this SOW to comply with the following objectives:

A. Submittal process including Shop Drawings, Product Data

Sheets, Work Plans, Testing Procedures, As-builts, and all associated pre-construction and construction documentation.

B. Supply parts and materials to accomplish the installation

C. Installation and commissioning services.

D. Supply of spare parts according to project specifications.

E. Provision of insurances: Defense Base Act (DBA) and Property Damage insurance.

13.- CRITERIA

The Contractor work shall be in accordance with U.S. codes, IPC & IMC Code standards. The COR will review and comment on the Contractor’s submissions using the codes, standards, and specifications included in this section.

Standards to comply with:

• Latest versions of Codes and Standards:

• International Building Code (IBC), IPC and IMC

• Occupational Safety and Health Administration (OSHA).

• U.S. Army Corps of Engineers Safety and Health Requirements Manual EM 385-1-1

• Local laws and regulation as applicable.

Specification: United States Department of State / Overseas Buildings Operations OBO Standard

Specifications Sections.

Conflicts: Where applicable codes and standards differ, notify Consulate through the COR prior to action.

The baseline direction will be to apply the more stringent requirement.

14.- CONSTRUCTION PERSONNEL

A. Removal of Personnel

The Contractor shall:

https://www.osha.gov/

(1) maintain discipline at the site and at all times.

(2) take all reasonable precautions to prevent any unlawful, riotous, or disorderly conduct by or amongst those employed at the site; and

(3) take all reasonable precautions for the preservation of peace and protection of persons and property in the neighborhood of the project against unlawful, riotous, or disorderly conduct.

The Contracting Officer may require in writing that the Contractor remove from the work any employee that the Contracting Officer determines:

(1) incompetent,

(2) careless,

(3) insubordinate or

(4) otherwise, objectionable, or

(5) whose continued employment on the project is deemed by the Contracting Officer to be contrary to the Government's interests.

B. Construction Personnel Security

After award of the contract, the Contractor has three (3) calendar days to submit to the Contracting Officer a list of workers and supervisors assigned to this project for the Government to conduct all necessary security checks. It is anticipated that security checks will take 5 days to perform. For each individual the list shall include:

o Full Name o Place and Date of Birth o Current Address o Identification number o If Contractor is bringing a car inside the compound he must send the vehicle information as Tag, color, name of driver, model, color.

o Submission of list of tools and equipment to bring inside compound.

Failure to provide any of the above information may be considered grounds for rejections and/or resubmittal of the application. Once the Government has completed the security screening and approved the applicants a badge will be provided to the individual for access to the site. This badge may be revoked at any time due to the falsification of data, or misconduct on site. These passes must be displayed visibly by all Contractor personnel working on site. The Contractor shall inform its employees to be used under this contract that they may be subject to search by the Government when entering or leaving work. The Contractor shall return all passes upon conclusion of the contract.

Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.

The contractor shall submit list of all the names of personnel working for the contractor and any subcontractors, with national ID numbers, and plate numbers of vehicles to the COR prior to getting the authorization to enter to Embassy premises at least 2 days prior to commencement of work. No person will be allowed on site without prior authorization.

Contractor personnel shall always display identity card(s) on the uniform while providing services under this contract. These identity cards are the property of the US Government. The Contractor is responsible for their return at the end of each working day.

Contractor’s personnel are not allowed to be in any area of the US Government Facility without an escort from the U.S. Consulate.

15.- MATERIALS AND EQUIPMENT

A.General

Contactor will supply all material to perform the job.

B. Selection and Approval of Materials

1. Standard of quality. All materials and equipment incorporated into the work shall be new and for the purpose intended, unless otherwise specified, and all workmanship shall be of good quality and performed in a skillful manner as determined by the Contracting Officer.

2. Selection by Contractor. Where the contract permits the Contractor to select products, materials or equipment to be incorporated into the work, or where specific approval is otherwise required by the contract, the Contractor shall give the Contracting Officer, for approval:

(a) the names of the manufacturer.

(b) model number.

(c) source of procurement of each such product, material or equipment; and

(d) other pertinent information concerning the:

(i) nature,

(ii) appearance,

(iii) dimensions,

(iv) performance,

(v) capacity, and

(vi) rating, unless otherwise required by the Contracting Officer.

3. The Contractor shall provide this information in a timely manner to permit the Government to evaluate the information against the requirements of the contract. The Contractor shall provide a submittal register three (3) days after contract award showing when shop drawings, samples, or submittals shall be made. The Contractor shall submit samples for approval at the Contractor's expense, with all shipping charges prepaid, when directed to do so by the Contracting Officer or COR.

Installation or use of any products, materials or equipment without the required approval shall be at the risk of rejection.

C. Custody of Materials

The Contractor shall be responsible for the custody of all materials received for incorporation into the project, including Government furnished materials, upon delivery to the Contractor or to any person for whom it is responsible, including subcontractors. The Contractor shall deliver all such items to the site as soon as practicable. If required by the Contracting Officer, the Contractor shall clearly mark in a manner directed by the Contracting Officer all items of which the Contractor has custody, but which have not been delivered or secured at the site, clearly indicating the use of such items for this U.S.

Government project.

16.-DESIGN REQUIREMENTS

Consulate will provide only the necessary technical information about the existing sanitary drainage sewer system n the building. US Consulate may or may not ask for changes or corrections in submitted offer before contract is awarded.

17.- SITE VISIT AND QUOTATION SUBMITTAL

A site visit will be held on 03-18-2025, 10h00 at the Consulate Compound, Avenida Rodriguez Bonin y Santa Ana Street.

Prospective offerors/quoters that wish to participate in the site visit and solicitation of this project, should send an email to PenafielCD@state.gov and register until. 03-14-2025, 14h00. No registrations will be accepted after this time.

We should only receive two digital documents (two different files) by email. The first document should only be the quotation/monetary proposal, and everything related to the cost of the project. The second document should be the rest of the proposal, technical information, timelines, measurements, procedures, materials, etc. These documents must be submitted no later than 03-28-2025, 12h00.

This email (with the two files) should only be sent to GuayaquilContracting@state.gov, if any other address is copied, the proposal will not be taken into consideration. Quotes sent after this period will not be considered in the competition.

Questions, regarding the project, must be sent by mail to GuayaquilContracting@state.gov during the first two (2) days after the site visit. Answers will be submitted in writing only to ALL vendors who were physically present in the site visit.

18.- HOURS OF PERFORMANCE

The chosen vendor will transport all materials and personnel on his own, this means, he will transport the materials and personnel to the Consulate Compound located at the intersection of Jose Rodriguez Bonin Avenue and Santa Ana Street, Sector San Eduardo, Guayaquil. Available times for painting are the followings, for every week:

• The job can be performed on normal workdays (from Monday to Friday- 08H:00 to 16H:45) or in weekends (Saturday (from 08H:00 to 18H:00) and Sunday if needed.

19.- DELIVERABLES SCHEDULE

The Contractor shall commence work under this contract promptly, execute the work diligently, and achieve final completion and acceptance including final cleanup of the premises within the specified period.

Within 5 days of Notice to Proceed, the contractor shall provide to the COR a project bar chart schedule showing start to completion including significant milestones The bar chart schedule developed by the

Contractor shall reflect their recommended project phases, phase activities, and activity duration, and clearly shall indicate potential outages and other affections.

mailto:PenafielCD@state.gov mailto:GuayaquilContracting@state.gov mailto:GuayaquilContracting@state.gov

Milestone:

Project Completion: Furnish one copy of maintenance and operating information, Contractor’s two years workmanship guarantee, and product literature of all items installed.

IMPORTANT: All workers, who will be working inside the Consulate Compound must be affiliated to the

IESS (“Instituto Ecuatoriano de Seguridad Social ). If the worker is not affiliated, he cannot be working in this project.

20.- INSURANCE

The Contractor is required by FAR 52.228-5, "Insurance - Work on a Government Installation" to provide whatever insurance is legally necessary. The Contractor shall at its own expense provide and maintain during the entire performance period the following insurance amounts:

GENERAL LIABILITY (includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury):

(1) BODILY INJURY, ON OR OFF THE SITE, IN U.S. DOLLARS

Per Occurrence As per Ecuadorian legal obligations

Cumulative As per Ecuadorian legal obligations

(2) PROPERTY DAMAGE, ON OR OFF THE SITE, IN U.S. DOLLARS

Per Occurrence $5,000

Cumulative $50,000

DEFENSE BASE ACT (DBA).- The Offeror shall include DBA insurance premium costs covering employees.

The offeror may obtain DBA insurance directly from any Department of Labor approved providers at the

DOL website at http://www.dol.gov/owcp/dlhwc/lscarrier.htm

The foregoing types and amounts of insurance are the minimums required. The Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to any property of the Contractor, its officers, agents, assistants, and employees, or any other person, arising from an incident to the Contractor's performance of this contract. The Contractor shall hold harmless and indemnify the Government from all claims arising therefrom, except in the instance of gross negligence on the part of the Government.

The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

The general liability policy required of the Contractor shall name "the United States of America, acting by and through the Department of State", as an additional insured with respect to operations performed under this contract.

21.- GOVERNMENT INSPECTION, ACCEPTANCE AND QUALITY ASSURANCE AND SURVEILLANCE

PLAN (QASP)

The contractor’s work will be visually inspected by the COR according to manufacturer quality control procedures for acceptance. If the work is not satisfactory, the COR shall advise the Contractor in writing.

The COR shall repeat the inspection when assured that the work has been completed.

The contractor shall send all the information and data to support that the work has been performed in a proper manner prior acceptance.

The work will be considered satisfactorily completed when the manufacturer quality control procedures for acceptance is met.

This plan is designed to provide an effective surveillance method to promote effective contractor performance. The QASP provides a method for the Contracting Officer's Representative (COR) to monitor contractor performance, advise the contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The contractor, not the Government, is responsible for management and quality control to meet the terms of the contract. The role of the Government is to conduct quality assurance to ensure that contract standards are achieved.

Performance Objective PWS Para Performance Threshold

Services.

Performs all construction and installation services.

set forth in the performance work statement (PWS).

All required services are performed and no more than one (1) customer complaint is received.

http://www.dol.gov/owcp/dlhwc/lscarrier.htm

Management.

Services performed are routinely checked and measured for quality.

Daily random inspections are performed with no more than one (1) unsatisfactory rating per inspection.

12.1 SURVEILLANCE. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

12.2 STANDARD. The performance standard is that the Government receives no more than one (1) customer complaint and/or no more than one (1) unsatisfactory rating. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212-4, Contract Terms and Conditions-Commercial Items), if any of the services exceed the standard.

12.3 PROCEDURES.

(a) If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

(b) The COR will complete appropriate documentation to record the complaint and/or unsatisfactory rating.

(c) If the COR determines the complaint and/or unsatisfactory rating is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

(d) If the COR determines the complaint and/or unsatisfactory rating is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

(e) The COR shall, as a minimum, orally notify the Contractor of any valid complaints and/or unsatisfactory rating.

(f) If the Contractor disagrees with the complaint and/or unsatisfactory rating after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint and/or unsatisfactory rating.

(g) The COR will consider complaints and/or unsatisfactory rating as resolved unless notified otherwise by the complainant.

(h) Repeat customer complaints and/or unsatisfactory rating are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

22.- INVOICES AND PAYMENT

Individual invoices shall be submitted electronically for each order, accompanied by the task order and inventory list, following provided instructions.

To constitute a proper invoice, the invoice shall include all the items required by FAR 32.905(e).

The contractor shall show Value Added Tax (VAT) as a separate item on invoices submitted for payment.

23.- WARRANTY

The contractor shall guarantee that all delivered products and work performed will be free from all defects in workmanship and materials and that all installation will provide the capacities and characteristics specified. The contract further guarantees that if, during a period of two years from the date of the certificate of completion and acceptance of the work, any such defects will be promptly repaired by the contractor at own expenses.

The Consulate requires at least 12 months warranty after date of installation.

24.- CONTRACTING OFFICER REPRESENTATIVE (COR) - 652.242-70 (AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name or position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer’s Representative (COR). Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer, and this authority is delegated in the designation.

(b) The COR for this contract is the Facilities Engineer or the Maintenance Supervisor in his absence.

CONTINUATION TO STATEMENT OF WORK,

SCHEDULE OF SUPPLIES/SERVICES

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

1. PREPARATION / PROTECTION OF WORK AREA

As the contractor will be working with opening sanitary sewer drainage pipes, Contractor will identify the potential hazards before and during the entry. He must check before entry the presence of atmospheric hazards as the presence of METHANE inside the drain sewer pipes or inside the building.

Contactor must check and be sure that the percentage (%) of Oxygen inside the area of the building.

Also, he must identify the potential physical hazards as place where the worker can fall or slip. He must describe how each hazard listed will be controlled.

Contractor must describe how atmospheric hazards will be monitored prior and during the entry:

He must provide the following information:

-Instrument’s name -Gases instrument capable of detecting -Alarm set points for each gas -Date of last calibration

-Air sampler’s name and job title Contractor must work with the POSHO Assistant regarding Safety Rules and Standards.

2. UTILITIES

The Government cannot assure that utilities will be available at all properties at all times. The Contractor shall have his own source of electric power (Diesel Portable generator with enough capacity in KVA) available, powered by Generator/motor/diesel, because there is not electric power source in that area.

The Contractor shall have his own source of water available to use in this job. There is not water source in that area. Consulate will not supply water and electric power to the contractor.

Contractor must have his own water in case there is a water restriction in the service supplied by the city. There is not power or water source in that area.

3. EQUIPMENT

Contractor must bring to the compound the following equipment: harness with lifeline safety, appropriate working shoes, exhaust fans with sleeve, head protection, eye protection, hand protection, chemical protection; and for the worker who will be inside the vault the appropriate protective clothing and oxygen tank supply.

The Contractor shall provide all necessary supplies and equipment, including brushes, buckets, drop cloths, scrapers, ladders, extension cords in good shape if necessary to perform the work.

The Government will not supply any materials. The Contractor shall also provide all necessary Personal Protective Equipment –PPE- for his employees, including without limitation, safety glasses, gloves, dust mask, respirator, Oxygen tank, overalls, shirts with the logo of the Contracting company, hard hats and other PPE required to perform this task in a safe manner to all personnel present where the job is performed. Flow of fresh air for workers will also be guaranteed by the Contractor.

ATTACHMENT