SOW FOR D7 CCTV.docx

DEPARTMENT OF HOMELAND SECURITY

UNITED STATES COAST GUARD

COMMAND SECURITY DIVISON D7

MIAMI, FLORIDA 33131

SPECIFICATIONS

FOR

Replacement of various components of Closed Circuit Television (CCTV) systems

AT

U.S. Coast Guard District 7 Building 909 SE 1st Ave

MIAMI, FLORIDA

PART 1 SCOPE:

1.01 The Contractor shall provide all necessary equipment, labor, and materials required to update the working Closed Circuit Television (CCTV) system per the requirements and specifications herein.

A. This Statement of Work is for the US Coast Guard District 7 building located at 909 SE 1st Ave, Miami, FL 33131.

B. The purpose of this project is the replacement and installation of various components of the CCTV system in order to support 2 Windows 10 clients (the clients will be provided by the USCG) and to further enhance the security posture of the facility.

C. The Contractor shall provide 15 Vicon cameras model V842D-28IR, 1 Vicon server model VLR-14TB-A, or equivalent, a power over ethernet switch and any software required to make the system operational with government furnished Windows 10 clients.

D. The cameras shall be installed in ceiling tiles roughly where the old cameras are now with the view being doors and hallways to ensure personnel captured on camera in these areas can be identified.

E. The Vicon, or equivalent, system shall be viewable on one client provided by the USCG located in the DMT shop on a 70 inch monitor provided by the USCG and one client provided by the USCG located in the Command Center on a Dell monitor provided by the USCG.

F. The Vicon, or equivalent, system will have a minimum 30 day storage capacity for video.

G. The primary function of a CCTV system is real time monitoring. The retention of images for evidentiary purposes is primary. All of the requirements shall meet industry standards or higher than what is stated within the SOW.

PART 2 GOVERNMENT FACILITIES AND UTILITIES:

2.01 Sanitary Facilities: There are toilet facilities on each floor of the building available for Contractor use at the job site.

2.02 Water and Electricity: Water and 120V electricity are available at no cost to the Contractor. Cost of these utility connections and disconnections shall be the responsibility of the Contractor. 240/440V electricity is not available.

2.03 Personnel using extension cords to bring power from another location for construction and/or maintenance activities, etc. shall employ portable ground fault circuit interrupters (gfcis), even if connecting to building wiring.

2.04 Telephone: Telephone service is available for contractor use.

PART 3 MATERIALS AND LOCATIONS:

3.01 Project site is located at 909 SE 1st Ave, Miami, FL 33131. Work areas will be on the 8th and 9th floors.

3.02 Materials shall be delivered to the jobsite in their original unopened packages, clearly marked with the manufacturer’s name, brand name, and description of contents. Storage shall be in accordance with manufacturer’s recommendations in a clean, dry, well-ventilated area. Stored materials shall be protected from sunlight, and kept away from excessive heat. The contractor shall not store any highly flammable materials in the work area. Sufficient area for staging is available on site; storage areas will be pre-approved by the Contracting Officer.

3.03 The Contractor is required to comply with local VOC laws and regulations. All applicable Material Safety Data Sheets shall be available upon request.

PART 4 SCHEDULE OF WORK:

4.01 NOTIFICATION OF START AND COMPLETION OF WORK: The Contractor shall notify the Contracting Officer in writing five (5) business days in advance of the date he intends to commence work, and five (5) business days prior to the date that work will be ready for final inspection.

4.02 CONTINUITY OF FACILITIES OPERATION: Work shall be scheduled to minimize interference with the facilities normal operations. Notify the Contracting Officer and the site contact 5 business days in advance of any shutdowns. Perform all on-site work between the hours of 7:00 AM and 3:00 PM, Monday through Friday (Federal Holidays excluded), unless otherwise approved by the Contracting Officer’s Representative and the Unit Commanding Officer.

PART 5 EXISTING CONDITIONS:

5.01 The Contractors should visit the site and take such other steps as may be reasonably necessary to ascertain the nature and location of the work, the general and local conditions which can affect the cost of the work thereof. Failure to do so will not relieve bidders from responsibility for estimating properly the difficulty or cost of successfully performing the work. The government will assume no responsibility for any understanding or misrepresentations concerning conditions made by any of its officers or agents prior to the execution of the contract, unless included in the request for quotes, the specification or related documents.

5.02 The equipment that is installed shall match similar existing work if applicable. Structural members shall not be cut or altered, without authorization of the Contracting Officer. Work remaining in place that is damaged or defaced during this contract shall be restored to the condition existing at time of award of contract.

5.03 The Contractor is responsible for moving any furniture or equipment located in the building. All moved items should be put back to their original locations as work is completed.

5.04 The Contractor shall coordinate work of different trades so that interference between mechanical, electrical, architectural, and structural work, including existing services, will be avoided and, within limits indicated, the maximum practical space for operation, repair, removal, and testing of equipment is provided. Keep pipes, ducts, conduit, and the like as close as possible to ceiling slab, walls, and columns to take up a minimum amount of space. Locate pipes, ducts, and equipment so they do not interfere with the intended use of eyebolts and other lifting devices.

PART 6 SITE VISIT:

PART 7 LIABILITY TO THE CONTRACTOR: Any damage to government property caused by the contractor shall be repaired or replaced by the contractor at no cost to the government. The contractor shall not disconnect any service without approval from the COR.

PART 8 INSPECTION AND ACCEPTANCE: The KO’s Point of Contact will accomplish inspection and acceptance of work.

PART 9 LABOR/CERTIFCATION REQUIREMENTS:

9.01 All personnel engaged in the contract activities specified herein must be licensed by the state, local authority, and/or the city local authority in those trades, crafts or professions that require licensing by such jurisdictions. The license must be of a grade or other level consistent with the requirement of the work being performed and/or as established by the above jurisdictions.

9.02 The Contractor shall have experience installing and configuring CCTV systems. The Contractor must be licensed to complete all work, where required, by local/state regulations within the State of Florida. The Contractor shall provide proof of license where required by local/state regulations; and liability insurance.

PART 10 SAFETY:

10.01 The Contractor is wholly responsible for work site safety. The Contractor shall implement a safety program that protects the lives and health of personnel in the construction area, prevents damage to property, and avoids work interruptions. To accomplish this end, the Contractor shall provide appropriate safety barricades, signs, signal lights, etc. as well as complying with the requirements of all Federal, State and Local safety laws, rules and regulations.

10.02 RECYCLING AND DISPOSAL OF REFUSE: Refuse, excess or waste materials resulting from construction operations shall become the property of the Contractor and shall be recycled and/or disposed of off Government property. All disposals shall be done in accordance with federal, state, and local laws and regulations.

10.03 REGIONAL MATERIALS: The contractor shall make all attempts to maximize the procurement of materials within a 500 mile radius of the project site.

10.04 During the execution of this contract, the Contractor shall conform to the rules and regulations as set forth by OSHA Safety and Health Standards, 29 CFR Part 1926 - Safety and Health Regulations for Construction. The contractor shall provide barriers wherever work could cause injury to workers, visitors, Coast Guard personnel, or dependents.

10.05 Unforeseen Hazardous Material: If, during the course of work, material is found that may be hazardous to human health upon disturbance during construction operations, stop that portion of work and notify the Contracting Officer NAME immediately.

10.06 Fall Protection: All construction activities shall comply with the fall protection requirements of CFR 1926 Subpart M and ANSI Z359. Submit a work plan if required under the submittal register.

10.07 Noise: Make the maximum use of "low-noise-emission products" as certified by EPA and described at 40 CFR Part 204. Comply with applicable portions of the Noise Control Act (NCA). The Contractor is responsible for complying with all other federal, state, and local noise control laws and regulations.

PART 11 GOVERNMENT FACILITIES AND REGULATIONS:

11.01The Contractor, their employees, and any sub-contractors shall become familiar with and obey all District/ Unit regulations. All personnel employed on the project shall keep within the limits of the work area, and shall not enter any other area outside of the work site unless to do so in the performance of their duties. There shall be No Smoking in any Coast Guard Building.

11.02The Contractor shall haul all removed debris from the project site and dispose of it in a proper, acceptable manner off the job site property. The debris created from this project will not be disposed of at the job site, in Government dumpsters, or on Government property.

11.03Disposal of all waste material shall be in accordance with all applicable Federal, State, and local environmental regulations. The Contractor shall ensure and provide appropriate documentation to Contracting Officer that all hazardous waste handlers, haulers, and disposal facilities are properly certified or licensed. The Contractor shall provide shipping manifest and documentation of disposal of any substance that is controlled by Federal, State and local regulation prior to final payment.

PART 12 CONTRACTOR SECURITY REQUIREMENTS:

12.01 The Contractor shall provide a list of all on-site personnel, including sub-contractors (including second and third-tier subcontractors) and suppliers, to the Contracting Officer. The contractor shall update this list when changes occur. Contractor personnel not listed may be denied access to the Coast Guard facility. Contractor personnel will be restricted to designated working areas. Any personnel violating this policy may lose access to the Coast Guard facility. Contractor personnel shall have photo identification at all times while working on Coast Guard facilities.

12.02 Contractor and delivery personnel may be required to present personal photo identification to gain access to a Coast Guard installation. If identification does not indicate United States citizenship, Coast Guard Security may require proof of the legal right to work in the United States. Contractor and delivery personnel also may be subjected to an immigration status and outstanding criminal warrants check.

12.03 Contractors shall provide the Contracting Officer's Technical Representative with 24 hours of advance notice of every delivery to the site (e.g., parts, etc.) and provide the company name, delivery person, and phone number of the firm(s) making deliveries. All vehicle access to government property requires vehicle registration and proof of liability insurance. Otherwise access to the Coast Guard facility may be denied.

PART 13 UNIT POINT OF CONTACT The Unit Point of Contact will ensure that the Government’s technical objectives are met. To this end, the POC will provide necessary information, direction, coordination, etcetera, within the contractual work description. The POC is not authorized to change any of the terms and conditions of this contract, nor authorize any additional work beyond the scope of work originally contracted, Changes in the scope of work will be made by the Contracting Officer (KO), only by properly written modifications to the contract.

POC: Robert Hanlon, D7 DMT C4ISR Technology Specialist U.S. Coast Guard District 7 Building Robert.J.Hanlon@USCG.mil 786-298-7237

PART 14: TECHNICAL REQUIREMENTS:

14.01Equipment: The Contractor shall replace existing materials and components as necessary to support two Windows 10 clients provided by the USCG. Contractor shall provide all warranty information, brand name information, part numbers, etc for proposed material.

14.02TRAINING: The Contractor shall provide user training to DMT shop personnel with 1 to 2 hours of on-site training. Coordination and scheduling for the training shall be determined after contract award. Training shall cover the following topics:

A. Review and demonstrate the ability to save and archive video using the new server and client.

B. Review other features on new server and client computers.

C. General user and administrator functions on the CCTV system 14.03All measurements/locations are approximate and shall be verified by the Contractor. The Government will not be held responsible for any error or variation in any measurements or other data listed, nor will the Contractor, because of an error or variation in any measurement listed, be relieved of his responsibility to carry out the contract in accordance with the true intent and meaning of the specifications without additional cost to the Government.

PART 15: WARRANTY AND SERVICE:

15.01 The Contractor shall guarantee that all installed parts; components, systems, and workmanship meet the specifications set forth in this document. Additionally, the Contractor must warranty all Contractor supplied components, workmanship and/or systems for a (minimum) period of 24 months from the date of Government acceptance.

15.02 Should any Contractor supplied part, component, workmanship, or system fail within that period of time, the Contractor shall immediately replace or repair that part, component, or system within 48 hours at no further cost to the Government.

15.03 The Contractor shall not be responsible for the repair or replacement of any part, component, or system that fails due to fire, flood, riots, and vandalism or because of the misuse of equipment by Government employees.

15.04 The Contractor shall provide a list of personnel and their numbers that the government can reach 24 hours, 7 days a week for emergency service. These individuals must be able to complete and pass a background clearance and receive approval, prior to being listed as an emergency contact.

END OF SECTION

image1.png