SOW FOR D7 Velocity and CCTV Upgrades Combined.docx

DEPARTMENT OF HOMELAND SECURITY

UNITED STATES COAST GUARD

District Telecommunications Management Branch (DMT)

MIAMI, FLORIDA 33131

SPECIFICATIONS

FOR

Replacement of various components of the Velocity Access Control Systems And Replacement of various components of the Closed Circuit Television (CCTV) Systems

AT

Commander, U.S. Coast Guard Seventh District, 909 SE 1st Ave

MIAMI, FLORIDA

PART 1 SCOPE:

1.01 This Statement of Work is for the US Coast Guard District 7 building located at 909 SE 1st Ave, Miami, FL 33131.

1.02 The Contractor shall provide all necessary equipment, labor, and materials required to update the working Velocity Access Control Systems per the requirements and specifications herein.

A. The purpose of this project is the replacement and installation of various components of the Velocity Access Control Systems in order to support a Windows 10 client. The client will be provided by the Contractor.

B. The Contractor shall provide the server - Hirsch Identiv model HMS-L1R-FP, FOUR of the latest Identiv COMMAND & CONTROL MODULE – FLASH - CCM-F with the latest firmware, ONE SNIB3 with the latest firmware and the latest Velocity software Version 3.7 and anything needed to support Windows 10 client, provided by the Contractor.

C. The client computer shall be i7 or newer with at least 16 GB of RAM. The GPU shall have a minimum of 8 GB of RAM and between the Motherboard and GPU must support FOUR monitors, ONE of which is a 70 inch HDTV with an HDMI connection. All monitors will be Government Furnished Equipment and are already in place, within various spaces within the unit. The system will have TWO hard drives setup as RAID 1. The hard drives shall be at least 1TB running at 7200 RPM or better (bigger and faster).

D. The Contractor shall transfer the Database and Configuration from the old Velocity server, which is Government Furnished Equipment, to the new Contractor provided Hirsch Identiv model HMS-L1R-FP.

E. The Contractor shall perform tests to ensure no Configuration data is lost in the transfer and that the Database is 100% intact.

F. The primary function of the Velocity Access Control Systems is to provide access control, entry logs, and exit logs for all installed badge readers. All of the requirements shall meet industry standards or higher than what is stated within the SOW.

G. The Contractor shall provide applicable user guides, manuals and system documentation and over the shoulder training on system usage to personnel attending the install.

1.03 The Contractor shall provide all necessary equipment, labor, and materials required to update the working Closed Circuit Television (CCTV) system per the requirements and specifications herein.

1. The purpose of this project is the replacement and installation of various components of the CCTV system in order to support 2 Windows 10 clients, provided by the Contractor, and to further enhance the security posture of the facility.

1. The Contractor shall provide 15 Vicon cameras model V842D-28IR, 1 Vicon Valerus server model VLR-14TB-A, a Power Over Ethernet switch and any software required to make the system operational with TWO Contractor Furnished Windows 10 clients. ONE client is the Contractor provided client in 1.02C. THREE camera views may require a wider than normal field of view.

1. The cameras shall be installed in ceiling tiles roughly where the old cameras are now with the view being doors and hallways to ensure personnel captured on camera in these areas can be identified.

1. The Contractor shall ensure the new cameras capture the same area as the old camera. This will be accomplished by the USCG DMT Shop printing out the view of each camera prior to them being replaced. The camera view printouts will be given to the Contractor once on site. At any time the Contactor leaves the building the camera view printouts shall be turned into the USCG DMT Shop, including at the end of the day. For cameras that have died the replacement cameras will be installed in ceiling tiles roughly where the old cameras are now with the view being doors and hallways to ensure personnel captured on camera in these areas can be identified and the view area will be approved by the CSO.

1. The Contractor shall remove all old cabling, coax and 24 VDC wiring, from each camera all the way back the Server room on the 8th floor where they originate from. The 24 VDC power boxes that power the old cameras in server room will also be removed by the Contractor and the power source terminated from where it originates.

1. The Vicon Valerus, system shall be viewable on one client provided by the Contractor (the same Contractor provided client in 1.01C) located in the DMT shop on a 70 inch monitor via HDMI provided by the USCG and one client provided by the Contractor located in the Command Center on a Dell monitor and a 42 inch HDTV via HDMI provided by the USCG.

1. The Vicon Valerus system will have a minimum of a 30 days of video storage capacity.

1. The Vicon Valerus system will have Museum search capabilities, the ability to circle an area on the camera view monitor and search for motion in that area over a specified amount of time.

1. The client computer shall be i7 or newer with at least 16 GB of RAM. The GPU shall have a minimum of 8 GB of RAM and between the Motherboard and GPU must support TWO monitors, ONE of which is a 42 inch HDTV with an HDMI connection. All monitors will be Government Furnished Equipment and are already in place. The system will have TWO hard drives setup as RAID 1. The hard drives shall be at least 1 TB running at 7200 RPM or better (bigger and faster).

1. The Contractor shall transfer the Database and Configuration data from the old Vicon server and old Vicon client, Government Furnished Equipment, to the new Contractor provided Vicon Valerus, Server Model VLR-14TB-A and new Contractor provided Vicon client.

1. The Contractor shall perform tests to ensure no Configuration data is lost in the transfer and that the Database is 100% intact.

1. The primary function of a CCTV system is real time monitoring 24/7. The retention of images for evidentiary purposes is primary. All of the requirements shall meet industry standards or higher than what is stated within the SOW.

PART 2 GOVERNMENT FACILITIES AND UTILITIES:

2.01 Sanitary Facilities: There are toilet facilities on each floor of the building available for Contractor use at the job site.

2.02 Water and Electricity: Water and 120V electricity are available at no cost to the Contractor. Cost of these utility connections and disconnections shall be the responsibility of the Contractor. 240/440V electricity is not available.

2.03 Personnel using extension cords to bring power from another location for construction and/or maintenance activities, etc. shall employ portable ground fault circuit interrupters (GFCI), even if connecting to building wiring.

2.04 Telephone: Telephone service is available for contractor use.

PART 3 MATERIALS AND LOCATIONS:

3.01 Project site is located at Brickell Plaza Federal Building, 909 SE 1st Ave, Miami, FL 33131. Work areas will be on the 8th and 9th floors.

3.02 Materials shall be delivered to the jobsite in their original unopened packages, clearly marked with the manufacturer’s name, brand name, and description of contents. The local unit POC shall also be identified and placed on all shipping labels to ensure proper delivery to the federal building. Storage shall be in accordance with manufacturer’s recommendations in a clean, dry, well-ventilated area and must arrangements must be made in advance of the shipment with the Command Security staff and the General Services Administration (who is responsible for the federal building). Stored materials shall be protected from sunlight, and kept away from excessive heat. The contractor shall not store any highly flammable materials in the work area. Sufficient area for staging is available on site; storage areas will be pre-approved by the Contracting Officer, Command Security Officer, and General Services Administration.

3.03 The Contractor is required to comply with local VOC laws and regulations. All applicable Material Safety Data Sheets shall be available upon request.

PART 4 SCHEDULE OF WORK:

4.01 NOTIFICATION OF START AND COMPLETION OF WORK: The Contractor shall notify the Contracting Officer or their representative in writing five (5) business days in advance of the date of the intent to commence work, and five (5) business days prior to the date that work will be ready for final inspection.

4.02 CONTINUITY OF FACILITIES OPERATION: Work shall be scheduled to minimize interference with the facilities normal operations. Notify the Contracting Officer or their representative and the site contact 5 business days in advance of any shutdowns. Perform all on-site work between the hours of 7:00 AM and 3:00 PM, Monday through Friday (Federal Holidays excluded), unless otherwise approved by the Contracting Officer’s Representative and the Unit Commanding Officer.

PART 5 EXISTING CONDITIONS:

5.01 The Contractors should visit the site and take such other steps as may be reasonably necessary to ascertain the nature and location of the work, the general and local conditions which can affect the cost of the work thereof. Failure to do so will not relieve bidders from responsibility for estimating properly the difficulty or cost of successfully performing the work. The government will assume no responsibility for any understanding or misrepresentations concerning conditions made by any of its officers or agents prior to the execution of the contract, unless included in the request for quotes, the specification or related documents.

5.02 The equipment that is installed shall match similar existing work if applicable. Structural members shall not be cut or altered, without authorization of the Contracting Officer and the General Services Administration. Work remaining in place that is damaged or defaced during this contract shall be restored to the condition existing at time of award of contract.

5.03 The Contractor is responsible for moving any furniture or equipment located in the building. All moved items should be put back to their original locations as work is completed.

5.04 The Contractor shall coordinate work of different trades so that interference between mechanical, electrical, architectural, and structural work, including existing services, will be avoided and, within limits indicated, the maximum practical space for operation, repair, removal, and testing of equipment is provided. Keep pipes, ducts, conduit, and the like as close as possible to ceiling slab, walls, and columns to take up a minimum amount of space. Locate pipes, ducts, and equipment so they do not interfere with the intended use of eyebolts and other lifting devices.

PART 6 SITE VISIT:

PART 7 LIABILITY TO THE CONTRACTOR: Any damage to government property caused by the contractor shall be repaired or replaced by the contractor at no cost to the government. The contractor shall not disconnect any service without approval from the COR.

PART 8 INSPECTION AND ACCEPTANCE: The KO’s Point of Contact will accomplish inspection and acceptance of work.

PART 9 LABOR/CERTIFICATION REQUIREMENTS:

9.01 All personnel engaged in the contract activities specified herein must be licensed by the state, local authority, and/or the city local authority in those trades, crafts or professions that require licensing by such jurisdictions. The license must be of a grade or other level consistent with the requirement of the work being performed and/or as established by the above jurisdictions.

9.02 The Contractor shall have experience installing and configuring Velocity Access Control Systems. The Contractor must be licensed to complete all work, where required, by local/state regulations within the State of Florida. The Contractor shall provide proof of license where required by local/state regulations; and liability insurance.

PART 10 SAFETY:

10.01 The Contractor is wholly responsible for work site safety. The Contractor shall implement a safety program that protects the lives and health of personnel in the construction area, prevents damage to property, and avoids work interruptions. To accomplish this, the Contractor shall provide appropriate safety barricades, signs, signal lights, etc. as well as complying with the requirements of all Federal, State and Local safety laws, rules and regulations.

10.02 RECYCLING AND DISPOSAL OF REFUSE: Refuse, excess or waste materials resulting from construction operations shall become the property of the Contractor and shall be recycled and/or disposed of off Government property. All disposals shall be done in accordance with federal, state, and local laws and regulations.

10.03 REGIONAL MATERIALS: The contractor shall make all attempts to maximize the procurement of materials within a 500 mile radius of the project site.

10.04 During the execution of this contract, the Contractor shall conform to the rules and regulations as set forth by OSHA Safety and Health Standards, 29 CFR Part 1926 - Safety and Health Regulations for Construction. The contractor shall provide barriers wherever work could cause injury to workers, visitors, Coast Guard personnel, or dependents.

10.05 Unforeseen Hazardous Material: If, during the course of work, material is found that may be hazardous to human health upon disturbance during construction operations, stop that portion of work and notify the Contracting Officer immediately.

10.06 Fall Protection: All construction activities shall comply with the fall protection requirements of CFR 1926 Subpart M and ANSI Z359. Submit a work plan if required under the submittal register.

10.07 Noise: Make the maximum use of "low-noise-emission products" as certified by EPA and described at 40 CFR Part 204. Comply with applicable portions of the Noise Control Act (NCA). The Contractor is responsible for complying with all other federal, state, and local noise control laws and regulations.

PART 11 GOVERNMENT FACILITIES AND REGULATIONS:

11.01The Contractor, their employees, and any sub-contractors shall become familiar with and obey all District/Unit regulations. All personnel employed on the project shall keep within the limits of the work area, and shall not enter any other area outside of the work site unless to do so in the performance of their duties. There shall be No Smoking in any Coast Guard Building.

11.02The Contractor shall haul all removed debris from the project site and dispose of it in a proper, acceptable manner off the job site property. The debris created from this project will not be disposed of at the job site, in Government dumpsters, or on Government property.

11.03Disposal of all waste material shall be in accordance with all applicable Federal, State, and local environmental regulations. The Contractor shall ensure and provide appropriate documentation to Contracting Officer that all hazardous waste handlers, haulers, and disposal facilities are properly certified or licensed. The Contractor shall provide shipping manifest and documentation of disposal of any substance that is controlled by Federal, State and local regulation prior to final payment.

PART 12 CONTRACTOR SECURITY REQUIREMENTS:

12.01 The Contractor shall provide a list of all on-site personnel, including sub-contractors (including second and third-tier subcontractors) and suppliers, to the Contracting Officer and the Command Security Officer. The contractor shall update this list when changes occur. Contractor personnel not listed may be denied access to the Coast Guard facility. Contractor personnel will be restricted to designated working areas. Any personnel violating this policy may lose access to the Coast Guard facility. Contractor personnel shall have photo identification at all times while working on Coast Guard facilities.

12.02 Contractor and delivery personnel may be required to present personal photo identification to gain access to a Coast Guard installation. If identification does not indicate United States citizenship, Coast Guard Security may require proof of the legal right to work in the United States. Contractor and delivery personnel also may be subjected to an immigration status and outstanding criminal warrants check.

12.03 Contractors shall provide the Contracting Officer's Technical Representative with 24 hours of advance notice of every delivery to the site (e.g., parts, etc.) and provide the company name, delivery person, and phone number of the firm(s) making deliveries. All vehicle access to government property requires vehicle registration and proof of liability insurance. Otherwise access to the Coast Guard facility may be denied.

PART 13: UNIT POINT OF CONTACT: The Unit Point of Contact will ensure that the Government’s technical objectives are met. To this end, the POC will provide necessary information, direction, coordination, etcetera, within the contractual work description. The POC is not authorized to change any of the terms and conditions of this contract, nor authorize any additional work beyond the scope of work originally contracted, Changes in the scope of work will be made by the Contracting Officer (KO), only by properly written modifications to the contract.

POC: Robert Hanlon, D7 DMT C4ISR Technology Specialist U.S. Coast Guard District 7 Building Robert.J.Hanlon@USCG.mil 786-298-7237

PART 14: TECHNICAL REQUIREMENTS:

14.01Equipment: The Contractor shall replace existing materials and components as necessary to support two Windows 10 clients. Contractor shall provide all warranty information, brand name information, part numbers, etc for proposed material.

14.02TRAINING: The Contractor shall provide user training to DMT shop personnel with 1 to 2 hours of on-site training. Coordination and scheduling for the training shall be determined after contract award. Training shall cover the following topics:

A. Review and demonstrate the ability to make changes to the system (adding users, configuring doors and printing reports) using the new server and client.

B. Review other features on new server and client computers and demonstrating what new features the upgrade provides.

C. General user and administrator functions on the Velocity Access Control Systems.

14.03All measurements/locations are approximate and shall be verified by the Contractor. The Government will not be held responsible for any error or variation in any measurements or other data listed, nor will the Contractor, because of an error or variation in any measurement listed, be relieved of his responsibility to carry out the contract in accordance with the true intent and meaning of the specifications without additional cost to the Government.

PART 15: WARRANTY AND SERVICE:

15.01The Contractor shall guarantee that all installed parts; components, systems, and workmanship meet the specifications set forth in this document. Additionally, the Contractor must warranty all Contractor supplied components, workmanship and/or systems for a (minimum) period of 24 months from the date of Government acceptance.

15.02Should any Contractor supplied part, component, workmanship, or system fail within that period of time, the Contractor shall immediately replace or repair that part, component, or system within 48 hours at no further cost to the Government.

15.03The contractor shall provide system support during business hours beginning 30 days after award.

15.04The support will consist of a minimum phone response time of two (2) hours for a remote technical support service. The service shall be available during normal business hours.

15.05The support will also provide onsite technical assistance at a standard rate to be billed separately. The onsite support shall arrive to the location of the installed equipment, 909 SE 1st Ave, Miami, within 24 hours of the request for assistance. The service shall be available during normal business hours.

15.06The Contractor shall not be responsible for the repair or replacement of any part, component, or system that fails due to fire, flood, riots, and vandalism or because of the misuse of equipment by Government employees.

15.07The Contractor shall provide a list of personnel and their numbers that the government can reach during business hours for emergency service. These individuals must be able to complete and pass a background clearance and receive approval, prior to being listed as an emergency contact.

END OF SECTION

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