SOW for Armored Vests.pdf

SENSITIVE BUT UNCLASSIFIED

U.S Department of State (DOS)

Bureau of International Narcotics and Law Enforcement Affairs (INL) U.S. Embassy- Guatemala City

Plate carriers and accessories for use by the Guatemalan Naval Special Forces FEN to increase the unit's capacity to conduct counternarcotic and transnational crime missions.

SECTION 1

SOLICITATION CONSIDERATIONS

1.1 SYSTEM FOR AWARD MANAGEMENT

This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to FAR 4.1102 and other applicable regulations and guidelines. Info1mation can be found at www.sam.gov.

1.2 TRADE AGREEMENTS ACT (19 U.S.C. 2512(A)) (TAA)

Pursuant to the Trade Agreements Act (19 U.S.C. 2512(a)) (TAA), Federal acquisitions of supplies may be made only from offerors that shall supply products of an eligible country under any of the free trade agreements entered into pursuant to the TAA. An article is considered a product of a country only if it is wholly a product of that country or if it has been, substantially transfom1ed, in that country into a new and different article of commerce with a name, character, or use distinct from that of the original article(s). Note that any item that is a discreet article as it is sold in commerce, regardless of its ultimate function or use, cannot be considered, substantially transformed, and based solely on its integration into IT or other systems

1.3 UNAUTHORIZED DISCLOSURE

The Contractor and its employees shall exercise the utmost discretion concerning all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract, which has not been made public, except in the necessary perfo1mance of their duties or upon written authorization of the Contracting

Officer.

All documents and records (including photographs) generated during the performance of work under this contract shall be for the sole use and become the exclusive prope1iy of the U.S Governn1ent.

Furthermore, no article, book, pamphlet, email, recording, broadcast, speech television appearance, film or photograph concerning any aspect of work performed under this contract shall be published or disseminated through any media without the prior w1itten auth01ization of the Contracting Officer.

These obligations do not cease upon the expiration or termination of this contract. The Contractor shall include the substance of this provision in all contracts of employment and in all subcontracts hereunder.

See FAR 3.104 for additional information.

(Rest of Page Intentionally Left Blank) http://www.sam.gov/

SECTION 2 (Instructions to Offerors)

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS/RESPONDENTS

SUBMISSION INFORMATION PERTAINING TO REQUEST FOR QUOTE

2.1 INFORMATION TO CONTRACTOR

Contractors are reminded that information furnished under this Request for Quote (RFQ) may be subject to disclosure under the Freedom of Information Act (FO1A). Therefore, all items that are confidential to business or that contain trade secrets or proprietary or personnel information shall be clearly marked. Marking of items shall not necessarily preclude disclosure when Department of

State (DOS) determines disclosure is warranted by FOIA. However, if such items are not marked, all infom1ation contained within the submitted documents shall be deemed releasable.

2.2 QUESTIONS CONCERNING THE REQUEST FOR PROPOSAL

Offerors are warned against contacting any INL personnel other than the Contracting Officer and

Contract Specialist p1ior to award of the Contract resulting from this RFQ. If such a contact occurs and found to be prejudicial to competing vendors, the vendor making such a contact may be excluded from award consideration.

No info1111ation concerning this RFQ shall be provided in response to telephone calls. All such requests shall be submitted in writing to the Contracting Officer and Contract Specialist.

2.3 NOTICE OF SAM.GOV SYNOPSIS CLOSING DATE At D TIME

All offers shall be submitted to the designated Government Representative.

Proposals relating to this notice shall be accepted, via email to the Contracting Officer and Contract

Specialist, through:

Closing Date and Time:

• 5:00 P.M. (local Washington D.C. time) on the following elate: . XXXX

Any communications in reference to this RFQ shall cite the reference section, title and page number, and directed to the following individuals:

Name:

Title:

E-mail:

E-mail:

E-mail:

Kelly L. Byers

Contract Specialist

Byerskl@state.gov

Margaret Gaudreau

Contracting Officer

Gaudreaumr@state.gov

Mariela Juarez

Contracting Officer Representative

Juarezam@state.gov

All items shown shall be performed and/or delivered at the designated point(s) described, within the time specified. No other exceptions or qualifications exist.

mailto:Byerskl@state.gov mailto:Gaudreaumr@state.gov mailto:Juarezam@state.gov

2.4 CONTRACTOR RELATIONSHIPS

The Department of State (DOS) allows the use of subcontractors. In addition, the Department requires that any potential Organization Conflict of Interest be identified in the proposal to ensure proper firewalls established prior to award.

SECTION3

DESCRIPTION OF REQUIREMENTS

GENERAL

The Bureau of International Narcotics and Law Enforcement Affairs (INL) is an instrumental leader in the development of policies and programs to combat international narcotics and crime. INL programs support two of the Department of States' strategic goals: (1) to reduce the entry of illegal drugs into the United States; and (2) to minimize the impact of international crime on the United

States and its citizens. One of the many ways to effectively meet these goals is to partner with allied governments both directly and indirectly to promote the modernization of and support the enforcement operations of their foreign criminal justice systems and law enforcement agencies.

The INL-G Section of the US Embassy in Guatemala is responsible for providing assistance to the host government to develop and implement effective counter narcotics, anticrime, and border control programs. INL-G works closely with US law enforcement agencies to ensure that Guatemala has the training and the tools needed to combat illicit drug traffic and transnational organized crime. INL also works with various Government of Guatemala (GOG) institutions including National Police, Immigration Institute, Ministry of Defense, Supreme Court of Justice, Ministry of Health, Ministry of Education, and the Guatemalan Customs.

DESCRIPTION

INL-G requires the purchase of plate carriers and accessories for the members of the Special Naval

Forces (FEN). This purchase will increase the unit's capacity to conduct counternarcotic and transnational crime missions as well as capture extraditable individuals to combat criminal organizations disrupt narcotrafficking activities throughout Guatemalan borders. The plate carriers and accessories are necessary to provide adequate protection and safety to the FEN members while conducting high risk missions as part of their daily functions. These supplies will assist both the

United States and Guatemalan Governments' efforts towards confronting criminal activity and illegal trafficking expeditiously.

The contractor shall provide all required labor, personnel, management, materials & equipment to supply the INL-G with the required equipment.

THE SCHEDULE

1. TYPE OF CONTRACT

This requirement will result in the award of a Firm Fixed Price (FFP) contract in accordance with the specifications in Section 3 of this Statement of Work (SOW). No additional sums will be payable due to any escalation in the cost of materials, equipment, or labor, or because of the Contractor's failure to properly estimate or accurately predict the prices or difficulty of achieving the results required by this contract. Nor will the contract price be adjusted on account of fluctuations in the currency exchange rates.

2. EFFECTIVE PERIOD OF CONTRACT

This contract shall be effective on the date of the Contracting Officer's signature and shall remain in full force and effect until all equipment is received and accepted by the U.S. Government in accordance with the contract delivery date NLT (90 calendar days after receipt of award).

3. SUPPLIES AND PRICING

The Contractor shall provide to the U.S. Government new, not previously used, equipment in strict compliance with the specifications at the agreed upon firm fixed price. In the event of non compliance with the specifications, the U.S. Government reserves the right to demand collection(s) or reject this requirement in its entirety. Additionally, the Contractor shall perform the pre-delivery inspection of the equipment and deliver them to the location set forth in Section 9, Place of Delivery, of this SOW. The firm fixed price shall include the equipment, pre-delivery inspection, certificates of origin, operator's manuals, warranty certificates and any other documentation mandated by the destination country. All manuals shall be furnished in English and Spanish.

3.1 EQUIPMENT DESCRIPTION AND QUANTITIES

All equipment shall be new and not previously used. Refer to Section 3.2 Below for Equipment

Technical Specification details. If brand name is not used, technical specification sheets are required to be submitted prior to equipment approval and acceptance.

Pricing Matrix Deliverables Quantity Unit

Plate and accessories carrier vest, adjustable with

Velcro for badges. The ballistic plate holder cover is modular, adjustable, and removable in the chest and back area and will be able to accommodate and carry level III ballistic plates.

Includes 2 plates level III (NIJ 0101.06). Able to protect against or up to 7.62 mm x 51mm round

(.308WIN) -

65 Each

Plate and accessories carrier vest, adjustable with

Velcro for badges. The ballistic plate holder cover is modular, adjustable, and removable in the chest

30 Each and back area and will 15be able to accommodate and carry level IV ballistic plates.

Includes 2 plates level IV (NIJ 0101.06). Able to protect against or up to 30-06 SPRINGFIELD, Armor Piercing

Pairs of ballistic plates level III (NIJ 0101.06).

Able to protect against or up to 7.62 mm x 51mm round (.308WIN) – Back and chest

40 Each

4 Shipping to Guatemala City 1 LOT

3.2 EQUIPMENT TECHNICAL SPECIFICATIONS ARE OUTLINED BELOW

3.2.1 BALLISTIC PLATE HOLDER VEST:

1. The ballistic plate holder vest is modular, adjustable, and removable in the chest and back area and will be able to accommodate and carry level III and IV ballistic plates

2. CASE MATERIAL: The ballistic plate holder cover is made of 500 denier sanity fabric or equivalent, this material must have color stability in UV exposure, resistant to organic acids, tearing, wear and washing, as well as water repellent. This fabric must be composed on its inner face (posterior) with material that allows it to be waterproof.

3. Color: Black

4. Labeling: manufacturer label

5. Design: To ensure the correct assembly and resistance of the ballistics plate holder, cover should: must be 100% polyester of number thirty (30) and the thread with which the seams will be made straight must be 100% polyamide number eight (8) bonded, the edges will be rounded where change of direction is required.

The design of the cover must have padded bearings in its interior view both in the chest as in the back to provide the user with greater comfort and convenience in the bearing, as well. The ballistic plate holder cover must facilitate the movement of the user's arms for the performance of its activities

6. Pockets: The ballistic plate holder case must have hidden pockets on the back and front, adequate for the insertion and removal of level III or IV ballistic plates of 25.5 x 30.5 cm

+/- 5%. These bags must have contact closure (plush and hook), for easy insertion and quick removal of the ballistic plates.

3.2.2 Ballistic plates Level III

• Color: black

• 10 in xl2in single curve 4.3lb/l.95 kg

• Thickness: 1. in/ 25.4 mm

• Manufactured with ceramic and ultra-high molecular weight polyethylene fabrics using special pressing techniques to create a thinner lighter plate.

• Plate type: stand-alone system

• Ballistic threat level: Level III ++

• NIJ 0101.06 certified Level III

• Able to protect against or up to 7.62 mm x 51mm round (.308WIN)

• Plates should be compatible with item 3.2.1

• Warranty on ballistic pe1fonnance

• Liability policy included

3.2.3 Ballistic Plates Level IV

• Manufactured with ceramic and ultra-high molecular weight polyethylene

• Plate type: stand-alone system

• Shooter cut

• Curve type: single curve

• Plates should be compatible with item 3.2.1

• NIJ 0101.06 certified Level IV

• Able to protect against or up to 30-06 SPRINGFIELD, Armor Piercing

• Warranty on ballistic performance

• Liability policy included

3.2.4 Shipping to Guatemala City; Quantity: 1 Lot

• Ninety (90) calendar days after receipt of award

• DAP – delivery at place shipping to Guatemala City.

3.3 ADDITIONAL REQUIREMENTS

• Warranty-All warranty services shall be fully described & specified in the respective

Quotations, pursuant to the Offeror's GSA Contract/Schedule.

• Provide Factory Warranty- (Contractors to desc1ibe all warranty periods with their quotation).

• Ballistic plates must be validated by the national Institute of Justice of the United States of North America, verifiable in the data base of the institute itself, in the following link:

https://cjtec.org/compliance-testingprogram/compliant-product-lists/

• Contractor performance entails compliance with all applicable requirements/regulations/laws of the United States Export Administration, and any other

US or Guatemalan licensing/governing autho1ities. Further, performance shall include compliance with, and providing all required licensing to transport, export, and train personnel (as necessary/required) regarding the subject equipment.

• Contract type shall be Firm Fixed-Price, including all direct costs, indirect cost, profit, taxes and other charges. The Price shall be FOB Destination to the specified location in

Guatemala. Items will be donated to the Guatemalan Naval Special Forces FEN.

Command Unit for use in support of the International Narcotic & Law Enforcement

Initiative.

• Fixed- Price must include compliance with all applicable requirements/regulations by the United States Export Administration, and any other US or Guatemalan licensing/governing authorities. Contractors must comply with, or obtain all required licensing to transpo1t, export, & ship the equipment.

• Quoters must demonstrate that any required support services (warranty, maintenance, testing, etc.) can be provided on-site in Guatemala (if required), including the ability to provide those services on a timely basis.

• Quotation Submission Requirements - The following must be included in the quotation:

• Pricing for items requested above, using Contractor quotation format, and detailed explanation of warranty coverage.

• Delivery availability time.

• All costs or arrangements associated with getting the equipment to the delivery location must be included in the proposal.

4. WARRANTY

In accordance with the Contractors proposal, the subject equipment shall be covered by the manufacturer's standard warranty of 12 months without limitation of hours.

The Contractor shall be registered to do business in the host country or an existing partner with a host country registered business, this is required to provide maintenance, repairs, and spare parts since this type of equipment involves safety and security.

The Contractor shall have a valid international warranty on the products offered which shall be utilized to coordinate replacement parts and services for the end user in order to avoid incoming additional expenses.

Certified in compliance with the NIJ STD 0101.06, with translation into Spanish by an authorized expert.

Result of the laboratory's ballistic tests with their translation into Spanish by authorized expert.

Labelling as specified in NIJ STD 0101.06

Liability policy for $ 20,000,000.00 USD (twenty million U.S dollars) with coverage in Guatemala, Central America, Mexico, the United States and other countries.

ISO 9001:2015 quality certificate for the design manufacture and sale of ballistic vests and ballistic plates

Certified ISO 9001:2015 / BA 9000:2016

Guarantee policy of the ballistic plates.

Manual of use and maintenance for the ballistic vests and ballistic plates.

5. PREPARATION FOR DELIVERY

• The equipment shall be clean, in new, not previously used condition and must be in optimal operating conditions and quality.

• Since this order is ultimately intended for an overseas destination, please secure packing for a safe shipment.

• If the shipment will involve wood packaging material, then the packing and palletizing must conform to the standards in the International Standards for Phytosanitary Measures

Publication No. 15: “Guideline for Regulating Wood Packaging Material in International

Trade” (ISPM15)

6. MARKING AND SUBMISSION OF DOCUMENTS

6.1 The equipment for INL Guatemala will be delivered to the following location:

Shipping Destination: Guatemala City, Guatemala (DAP – delivery at place)

The Bill of Lading or AWB must describe each part with the make and model where applicable.

Consignee: SECCION DE ASUNTOS NARCOTICOS DE LA

EMBAJADA DE LOS ESTADOS UNIDOS

1 avenida 7-59 zona 10

Guatemala City, Guatemala

NIT: 6358562-6

(502) 2311-7010

Email: turciosal@state.gov ramirezhm@state.gov

Marking: Marking Instructions (for delivery only) will be provided upon award and shall minimally contain the following:

• Partial shipments are NOT allowed

• Boxes should be marked with numbers “one of xxx”

• Attach to the order – packing list

• Email commercial invoice and packing list to: Ana Luisa Turcios – TurciosAl@state.gov

Contractor must provide/file all required shipping/export declaration documentation (including

Dept. of Commerce Form 7525-V), including local handling fees prior to shipment. Even though this product will be donated to Government of Guatemala, these forms should be submitted in advance declaring the value of goods/product entering country. All shipping docs, export declaration forms, export licenses (Contractor provided) & other delivery information shall be submitted in advance of mailto:turciosal@state.gov mailto:ramirezhm@state.gov mailto:TurciosAl@state.gov shipment, to the INL Point of Contact (above). The Contractor is responsible for clearing customs in

Guatemala. The Contractor in performance of this requirement, shall be licensed by (and in compliance with) U.S. Transportation & Safety requirements. Shipping shall minimally include disconnection of batteries from electrical system, securing loose gear to prevent shifting during shipment, & securing all equipment to prevent movement & damage during shipment. Contractor must remove flammable liquids IAW ocean/overland transportation regulations & requirements.

Delivery is FOB Destination – Guatemala City, Guatemala

7. DELIVERY SCHEDULE

All equipment shall be delivered in Guatemala City, Guatemala not later than (NLT) 90 calendar days from receipt of the award notification.

8. PLACE OF DELIVERY

The equipment shall be delivered to the following address:

Guatemala City, Guatemala

Purchase Order No. (to be identified upon award)

All Boxes and AWB must be marked as "Diplomatic Cargo"

9. CUSTOMS CLEARANCE AND TAX EXEMPTIONS

The U.S. Government will be responsible for the customs clearance in country of goods, as well as for obtaining the duty-free exemption certificates from the Government of Guatemala in accordance with Section 6, Marking and Submission of Documents, of this contract. The Contractor's must include freight to Guatemala City.

9.1. EXPORT LICENSE

The Contractor shall comply with Sections 38-40 of the Arms Export Control Act (AECA) (22

U.S.C. 2778-2780) and the International Traffic in Alms Regulations (ITAR) (22 CFR Parts 120-

130) as required, for the prosecution of work under this contract at no additional cost to the

Government. Failure to be in compliance with AECA and ITAR by date planned for commencement of contract performance as well as during the entire performance of work under this contract shall result in contract termination. Any penalties rendered to the Contractor, as a direct result of being found non-compliance with AECA and ITAR, will be the responsibility of the Contractor. For additional information on AECA and ITAR, see http://www.pmddtc.state.gov/.

The Contractor shall comply with license requirements of the Commerce Control List and any

Export Administrative Regulations (EAR), which shall apply. Export Restrictions All Gen 3 and

Gen 2+ night vision image intensifier tubes and devices as well as thermal sensors and devices are subject to United States export rules and regulations. Valid export licenses shall be issued by the http://www.pmddtc.state.gov/

U.S. Department of State, Directorate of Defense Trade Controls, in accordance with the

International Traffic in Arms Regulation (ITAR), Title 22, Code of Federal Regulation 120-130; or by the U.S. Department of Commerce in accordance with the Export Administration Regulations (EAR), 15 CFR Pages 730-774.

10. INSPECTION AND ACCEPTANCE OF EQUIPMENT

The inspection and acceptance of the equipment shall be performed by the U.S. Government upon their arrival at the INL Warehouse. If INL Guatemala officials find an incomplete or defective item, they should immediately refrain from receiving it and notify the Contractor. The Contractor upon notification shall replace lost or damaged items during shipment. If the Contractor fails to meet the performance standard, the U.S. Government reserves the right to act, including a deduction from any invoice.

The payment(s) to the Contractor shall be made following satisfactory inspection and acceptance of the equipment and installation.

11. ACQUISITION METHOD

This contract is issued as FAR Page 8, Federal Supply Schedule Items.

11.1 AWARD TYPE:

The Government intends to award a Firm-Fixed-Price (FFP) Purchase Order for the requirements identified in this RFQ. The FFP price shall include all direct and indirect costs, profit, shipping/delivery charges, export requirements, insurance, and etc. The price will not be subject to adjustment after award.

BASIS OF AWARD

EVALUATION OF QUOTATIONS:

• Award will be made based on the Lowest Priced-Technically Acceptable (LPTA) quote that is responsive to the Request for Quote (RFQ) requirements

ADDITIONAL CONSIDERATIONS

1. The Government reserves the right to reject a quotation that is technically unacceptable or unreasonably high in price.

2. The Government will determine acceptability by assessing the quoter's compliance with the terms of the RFQ.

3. The quoter must be able to demonstrate that it has the necessary resources to provide on-time delivery as well as a high level of quality for the requested items.

QUOTATION MUST INCLUDE THE FOLLOWING

1. PRICE: unit and extended prices, inclusive of delivery charges.

2. GUARANTEED DELIVERY DATE: Equipment delivered to Government by TBD.

3. DESCRIPTION: Description/nomenclature of the item being quoted; product literature may be provided. Quotation must demonstrate compliance with all required features. This also includes certification of new equipment, and description of warranty terms.

4. Data Universal Numbering System (DUNS) AND Central Contractor Registration

(CCR): DUNS number and statement that the quoter is registered in Central Contractor

Registration (CCR)/System for Award Management (SAM) with active registration status, without suspensions, exclusions, or debarred registration status.

5. CERTIFICATIONS: Completed certifications (FAR 52.212-3) or statement that the certifications are included already at the ORCA web site (https://orca.bpn.govQ.

6. PAST PERFORMANCE: A list of contracts within the last two (2) years for the provision of comparable equipment to federal or commercial customers. The list shall include contact information (name, organization, email, and phone) and limited to no more than five (5) references.