SOW- Fire Door Inspections - Final.pdf

STATEMENT OF WORK (SOW)

1. Contract Title: Fire Door Inspections

2. Background: The Greater Los Angeles VA Healthcare system, West Los Angeles VA Medical Center (WLA), Sepulveda Ambulatory Care Center (SACC), and Los Angeles Ambulatory Care Center (LAACC) requires annual fire door inspections utilizing the National Fire Protection Association (NFPA) 80 standards from the Joint Commission. Fire door inspection is required to be documented to take place annually according to NFPA. Life Safety Drawings attached.

3. Scope:

The contractor shall provide all labor supplies, tools, equipment, and technical expertise necessary to perform the annual fire door inspection and repair services at the WLA, SACC, and LAACC. Contractor shall perform work in strict accordance with the specifications, Statement of work, VA local, state, federal and all applicable regulations.

4. Specific Tasks:

• Inspect fire doors in the buildings identified for compliance with NFPA 80.

• Doors will be identified through life safety drawings provided.

Building and Door Locations:

Building Square Footage Occupancy Type Location

Bldg-99 61,000 Sq. Ft. Long Term Care VASACC

Bldg-213 62,560 Sq. Ft. Long Term Care VAGLAHS

Bldg-215 53,000 Sq. Ft. Long Term Care VAGLAHS

Bldg-214 53,000 Sq. Ft. Residential H/D VAGLAHS

Bldg-217 58,608 Sq. Ft. Residential H/D VAGLAHS

Bldg-500 488,000 Sq. Ft. HealthCare VAGLAHS

Bldg-500 412,000 Sq. Ft. Bus/Other VAGLAHS

Bldg-10 93,000 Sq. Ft.

(estimated)

Outpatient Care VASACC

Bldg-200 371,310 Sq. Ft.

(estimated)

Outpatient Care VASACC

Bldg-257 72,085 Sq. Ft.

(estimated)

Outpatient care VAGLAHS

LAACC No estimated footage (reference

Outpatient Care LAACC

Life Safety Drawing)

(Life Safety Drawings Attached)

• The estimated number of doors to be inspected is 1,100 doors, but actual quantity must be confirmed through the life safety drawings provided.

• Not to exceed amount of doors inspected.

• Contractor shall perform inspections and provide reports within 180 days from award of contract.

• Contractor shall correct all reported deficiencies by the end of the contract term once approved by Program Point of Contact (PPOC).

5. Repairs Upon Inspection:

• Contractor shall provide a quote to the program point of contact for all unpriced CLINs (includes additional doors needing inspection and unknown fire door repair costs in relation to findings from inspection) prior to work being conducted to first obtain Contracting Officer approval through a contract modification.

• After inspections any deficiency corrections shall be quoted for repair/correction required to meet NFPA 80 standards.

6. Reporting Tasks:

• If any doors are found to have deficiencies deliver a report consistent with NFPA 80 requirements.

• All reports to be delivered electronically in PDF form to program point of contact 180 days from award of contract to perform inspections and provide reports documentation.

• After VA program point of contact reviews inspection reports and deficiencies listed- a proposal to make corrections to listed deficiencies shall be submitted within 30 days of VA confirmation of receipt.

7. Place of Performance:

Department of Veterans Affairs:

West Los Angeles VA Medical Center (WLA) 11301 Wilshire Blvd.

Los Angeles, CA 90073

Sepulveda Ambulatory Care Center (VASACC) 16111 Plummer St.

North Hills CA 91343

Los Angeles Ambulatory Care Center (LAACC) 351 E Temple St.

Los Angeles, CA 90012

8. Period of Performance: One Year

Work Hours:

Contractor shall perform the following work at the VA Los Angeles Healthcare

System during normal working hours (i.e., 8:00 a.m. – 5:00 p.m.) during normal workday (one day, M-F).

Before commencement of work, the Contractor shall confer with the VA PPOC and Contracting Office to agree on a sequence of procedures; means of access to premises and building.

Work performed outside the normal hours of coverage must be approved by the PPOC or his/her designee.

All time shall be approved in advance by the Program Point of Contact (PPOC).

Allow 5-days for approval of any alternate working hours needed.

Federal Holidays

New Year’s Day January 01

Martin Luther King’s Birthday Third Monday in January

President’s Day Third Monday in February

Memorial Day Last Monday in May Juneteenth June 19

Independence Day July 04

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans Day November 11

Thanksgiving Day Fourth Thursday in November

Christmas Day December 25

If the holiday falls on a Sunday, the following Monday will be observed as a national holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National holiday by U.S. Government Agencies, and any day specifically declared by the President of the United States of America.

9. Routine inspections by Facilities Personnel:

VA Program Point of Contact and designated subject matter experts to monitor performance.

10. Security Requirements:

The C&A requirements do not apply, and Security Accreditation Package is not required.

This service does not involve Contractor connection of one or more contractor-owned IT devices (such as laptop computer or remote connection from a contractor system) to a VA internal trusted (i.e., non-public network) therefore Information Technology (IT) Security certification and accreditation (authorization) (C&A) requirements do not apply per VA Handbook 6500.6.

11. Program Point of Contact (PPOC):

Name:

Section:

Address:

Phone Number:

Fax Number:

E-Mail Address:

12. Contractor Qualifications & Other Responsibilites:

• Contractor shall have a minimum of three (3) years’ experience with fire door inspections in a hospital setting.

• Contractor shall possess training certificate outlining requirements under National Fire Protection Association 80 standard for fire doors and other opening protectives.

• Contractor shall take all precautions necessary to protect persons and property from injury or damage during the performance of this contract.

License Requirements:

Contractor shall be responsible for any injury to himself/herself, his/her employees, or others, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by him/her or his/her employees’ fault or negligence. Contractor shall maintain personal liability and property damage insurance prescribed by the laws of the Federal Government.

The Government reserves the right to accept or reject Contractor’s employee for the rendering of services. Complaints concerning Contract Personnel’s performance or conduct will be dealt with by the Contractor and PPOC with the final decision being made by the Contracting Officer.

13. Applicable Standards and Codes:

National Fire Protection Association (NFPA) Standard 80, NFPA 99, and

NFPA 72

14. Identification, Check-in, Parking, and Smoking Regulations Identification The vendor's employees shall wear visible identification at all times while on VAGLAHCS premises. Contractor employees shall report to VA Police upon entry to the VAGLAHCS facility to get a visitor badge. Contractor employees are required to be escorted by the PPOC or designee’s office once on campus prior to commencement of work. During emergencies contractor personnel shall check in with VAGLAHCS Police if the VAGLAHCS PPOC or designee is not available.

Parking It is the responsibility of the contract personnel to park in the appropriate designated parking areas. Parking information is available from VA Police & Security Service Office. The Contractor assumes full responsibility for any parking violations.

Smoking Veterans Health Administration (VHA) Directive 1085, dated March 5, 2019, provides a comprehensive smoke-free policy for patients, visitors, contractors, volunteers, and vendors, at the Department of Veterans Affairs (VA), Veterans Health Administration (VHA) health care facilities. This updated VHA directive implements a smoke-free policy for patients, visitors, contractors, volunteers, and vendors at VA health care facilities, as defined in this directive, based on scientific evidence regarding the adverse health effects of secondhand and thirdhand smoke exposures.

The Assistant Deputy Under Secretary for Health for Administrative Operations (10NA) and the Assistant Deputy Under Secretary for Health for Clinical Operations (10NC) are responsible for the contents of this directive. Questions may be referred to VHA Smoke Free: vhasmokefree@va.gov.

This VHA directive is scheduled for recertification on or before the last working day of March 2024. This VHA directive will continue to serve as national VHA policy until it is recertified or rescinded.

Weapons and Contraband Possession of weapons or contraband is prohibited and shall be subject to arrest and termination from future performance under this contract. Enclosed containers, including tool kits, shall be subject to search. Violations of VAGLAHCS regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

Safety All personnel employed by the Contractor in the performance of this contract, or any representative of the Contractor entering on VAGLAHCS shall comply with applicable Federal, State, and VA safety and fire regulations and codes, which are in effect during the performance period of the contract.

Contractor shall perform work in strict accordance with existing relevant, accredited standards and codes to minimize the possibility of injury to personnel, or damage to Government equipment. Every effort shall be made to safeguard human life and property.

Contractor shall comply with all applicable Federal, State, and local requirements regarding workers’ health and safety. The requirements include, but are not limited to, those found in Federal and State Occupational Safety and Health Act (OSHA) statutes and regulations, such as applicable provisions of Title 29, Code of Federal Regulations (CFR), Parts 1910 and 1926, NFPA 70E, Article 130.7 29 CFR 1910.132(d)(1)(iii), 29CFR1910.137.

Contractor shall provide all necessary tools, and Personal Protective Equipment (PPE) to perform the work safely, effectively, and timely.

15. Contractor Personnel:

Contractor’s Program Manager The Contractor shall provide a contract program manager who shall be responsible for the performance of the work. The name of this person shall be designated in writing to the Contracting Officer. The Contractor’s Program Manager shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract.

Contractor’s Employees The Contractor shall not employ persons for work on this contract if such employee is identified to the Contractor as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

Contract Personnel shall be subject to the same quality assurance standards or exceed current recognized national standards as established by the Joint Commission (JC).

16. Insurance Coverage:

The Contractor agrees to procure and maintain, while the contract is in effect, Workers Compensation and Employee’s Public Liability Insurance in accordance with Federal and State of California laws. The Contractor shall be responsible for all damage to property, which may be done by him, or any employee engaged in the performance of this contract.

The Government shall be held harmless against any or all loss, cost, damage, claim expense or liability whatsoever, because of accident or injury to persons or property of others occurring in the performance of this contract.

Before commencing work under this contract, the Contracting Officer shall require the Contractor to furnish certification from his/her insurance company indicating that the coverage specified by FAR 52.228-5 and per FAR Subpart

28.307-2 has been obtained and that it may not be changed or canceled without guaranteed thirty (30) day notice to the Contracting Officer.

Contractor is required to provide copies of proof of Workers Compensation and Employee Public Liability Insurance within fifteen (15) calendar days after notification of contract award.

17. Invoicing:

Invoices Payment of services rendered under this contract shall be made in arrears upon satisfactory completion of each service and receipt of a properly prepared invoice and submitted by the Contractor to the payment address specified by Contracting. Invoices shall reference the Contract Number and Purchase Order Number, Manifest Number(s), provide a complete and accurate description of services/ supplies delivered/ rendered, including dates of performance, amounts, unit prices, extended totals and any other data relevant for payment purposes.

The Government shall not authorize payment until such time that the VAGLAHCS PPOC all properly executed and signed documentation.

No advance payments shall be authorized. Payment shall be made on a monthly arrears for services provided during the billing month in arrears in accordance with FAR 52.212-4, para. (i). Upon submission of a properly prepared invoice for prices stipulated in this contract for services delivered and accepted in accordance with the terms and conditions of the contract, less any deductions stipulated in this contract. Payment of invoices may be delayed if the appropriate invoices as specified in the contract are not completed and submitted as required.