_SOW_-_Fire_Alarm_System_Replacement_-_Rawlins_FO.docx

Construction Services

Contract Statement of Work Fire Alarm System Replacement BLM Field Office Rawlins, WY

Rawlins District 1300 North Third Rawlins, WY 82301-2407

22 June 2023

US Department of the Interior Bureau of Land Management National Operations Center Architecture & Engineering Branch (OC-671)

TABLE OF CONTENTS

1.0 OVERVIEW

1.1 Project Background and Scope

2.0 DESCRIPTION OF TASKS

2.1 Scope of Work

3.0 PROJECT REQUIREMENTS

3.1 General Requirements

3.2 Schedule

3.3 Fire Protection

3.4 Utilities

3.5 Project Close-Out

3.6 Facility Performance

4.0 DELIVERABLE & SCHEDULE

4.1 Kickoff Site Visit

4.2 Submission of Contractor’s Scope of Work

4.3 Construction

5.0 PERIOD OF PERFORMANCE

5.1 Contractor Schedule

5.2 Estimated Start and Completion Dates

6.0 PROPOSAL, FEE, PAYMENT & BUDGET

6.1 Fee & Payment

6.2 Price Proposal Format

7.0 CONTACTS

7.1 Contracting Officer (CO)

7.2 Contracting Officer Representative (COR)

7.3 Montana/Dakotas State Office Engineer

7.4 BLM Engineer

ATTACHMENTS

1.0 OVERVIEW

1.1 Project Background & Scope:

This project consists of replacing the existing fire alarm system at the Bureau of Land Management (BLM) Field Office in Rawlins, Wyoming. The Field Office is located within the BLM Rawlins complex at 1300 North Third, Rawlins, WY 82301. Replacing the entire fire alarm system will update this system so that replacement parts can be sourced by the manufacturer as the existing system needs parts replaced which are no longer made.

The project scope will be based on the information contained in this Statement of Work, including all attachments, and specifically shall adhere to the BLM Building Codes and Standards (Attachment C).

The building is currently protected by a single fire alarm system as shown in the Electrical Drawings provided in Attachment A. This system needs a replacement control board within the FACP and the manufacturer has notified the BLM that replacement parts are no longer available for this system.

The existing control panel, remote annunciator panel, manual pull stations, sensors, and alarming devices shall be removed and replaced with a technically equivalent, addressable system.

· (1) Fire Alarm Control Panel in the electrical room.

· (1) Remote Annunciator Panel with wireless, cellular communication

· (6) Manual Pull Stations

· (104) Photoelectric Smoke Detectors

· (15) Thermal Detectors

· (2) Duct Smoke Detectors

· (31) Combination Fire Alarm Horn/Strobe Lights

· (1) Weatherproof Combination Fire Alarm Horn/Strobe Lights

· (25) Fire Alarm Strobe Lights

In addition to the installation and coordination of the new Fire Alarm system, the contractor shall provide systems training and commissioning to BLM site personnel.

All work related to the scope of this contract shall be performed under a single contract.

2.0 DESCRIPTION OF TASKS

This Contract includes all construction services and project coordination necessary to complete the work outlined in the project Contract Documents.

2.1 Scope of Work:

a. Pre-Construction:

1) Attend on-site Pre-Construction meeting with designated BLM project managers and applicable subject matter experts to review existing project conditions, expectations, contract documents, and review contractor questions and concerns prior to commencement of construction / material acquisition.

2) Contractor’s Scope of Work submittal

b. Construction:

1) Remove and Replace (58) Photoelectric Smoke Detectors on the second floor.

2) Remove and Replace (3) Thermal Detectors on the second floor.

3) Remove and Replace (13) Combination Fire Alarm Horn/Strobe Lights on the second floor.

4) Remove and Replace (10) Fire Alarm Strobe Lights on the second floor.

5) Remove and Replace (46) Photoelectric Smoke Detectors on the first floor.

6) Remove and Replace (12) Thermal Detectors on the first floor.

7) Remove and Replace (19) Combination Fire Alarm Horn/Strobe Lights on the first floor.

8) Remove and Replace (15) Fire Alarm Strobe Lights on the first floor.

9) Remove and Replace (1) Fire Alarm Control Panel in the first floor electrical room.

10) Remove and Replace (1) Annunciator Panel in the main entry vestibule.

11) Remove and Replace (2) Duct Smoke Detectors.

12) Remove and Replace (6) Manual Pull Stations

3.0 DELIVERABLES & SCHEDULE

3.1 General Requirements:

The project will consist of the replacement of the existing Fire Alarm System equipment as outlined in the Description of Tasks in this Statement of Work. The following are general requirements:

1. Examine the work area prior to construction to ensure that all materials and dimensions are verified and that the Scope of Work aligns with the project program as outlined in this Statement of Work.

2. Minimize noise generation during construction.

3. Employ processes that ensure the generation of as little waste as possible.

4. Trailers, storage, and/or staging area locations shall be approved by the Government.

5. Secure work area and provide for continued access to the facility.

6. Parking of vehicles shall be limited to existing parking areas and within approved staging areas as agreed upon by Government staff and the Contractor.

7. The Contractor shall stop work on any item or feature pending satisfactory correction of any deficiency noted by the Government.

8. Temporary materials may be new or used, but must be adequate in capacity for the required usage, must not create unsafe or unsecure conditions, and must not violate requirements of applicable codes and standards.

9. Coordinate access to the facility’s restroom and water facilities with Government staff.

10. Confine all operations to work limits of the project.

a. Work limits are the interior of the Field Office building.

11. Protect persons, motor vehicles, surrounding surfaces of building, building site, plants, and surrounding buildings from harm resulting from alteration work.

a. Contain dust and debris generated by alteration work, and prevent it from reaching adjacent surfaces or spaces.

b. Protect existing materials, including floors along hauling routes, with temporary protections and construction.

12. Keep project neat, orderly, and in a safe condition at all times.

13. Smoking is not permitted within the building or within 25 feet of entrances and operable windows.

14. Deliver, store, and handle products using means and methods that will prevent damage, deterioration, and loss, including theft. Comply with manufacturer's written instructions

3.2 Schedule

1. When contract modifications or changes are initiated, delays are experienced, or the Contractor desires to revise the project schedule, the Contractor shall submit to the Government a written time impact analysis illustrating the influence of each modification, change, delay or Contractor request on the contract time.

2. Coordinate regularly with government staff on permissible hours of construction, as well as anticipated down-time for doors and heating or cooling so that Government staff may plan accordingly.

3. Provide fire watch for the facility while the system is not operational.

3.3 Fire Protection

1. Observe and enforce standards of fire prevention. No open fires shall be allowed.

2. Provide necessary temporary safety measures while the fire alarm system is offline.

3. Take all necessary precautions to prevent fire during construction. Do not store flammable or combustible liquids in existing structures. Provide adequate ventilation during use of volatile or noxious substances.

4. Smoking within buildings is prohibited.

3.4 Utilities

1. Disruptions of electrical services to the facility shall be kept to a minimum. The Contractor shall coordinate with Government staff to ensure that electrical work will not interfere with facility operations, unless approved by the Government.

3.5 Project Close-Out

1. Upon completion of project construction, the Contractor shall furnish operating instructions for all equipment and systems. Include wiring diagrams, control diagrams, operation, shutdown, safety precautions, procedures in case of equipment failure and other items of instruction recommended by the manufacturer.

2. Before scheduling the final inspection with the Government, remove all tools, equipment, surplus materials, and rubbish. Restore or refinish any surfaces that are damaged due to work of this contract to original condition. Remove grease, dirt, stains, foreign materials, and labels from finished surfaces. Thoroughly clean workspace interiors. Pick up and remove all construction debris from the site. At the time of final inspection, project shall be thoroughly clean and ready for use.

3. Before submitting a request for the final inspection, submit the following:

a. Spare Parts and Materials.

b. Operation and Maintenance Data.

c. Special tools (as applicable).

d. System Demonstration and Training/Commissioning

1) Startup: Perform and document initial operation of equipment to prove that it is installed properly and operates as intended according to manufacturer's standard startup procedures, at minimum.

e. One electronic set of operation and maintenance data to the Contracting Officer’s Representative for review. Data shall include manufacturers’ standard literature, equipment data sheets, vendor-furnished as-built drawings, warranties, and subcontractor list.

4. System Demonstration and Training: Train designated personnel in adjustment and operation (including seasonal and emergency operations, if applicable), maintenance, and safety requirements of equipment and systems.

5. Acceptance of Work: After all deficiencies have been corrected, the Government shall issue a Letter of Final Acceptance.

3.6 Facility Performance

1. All work performed shall comply with applicable laws, regulations and BLM Building Codes and Standards.

2. The Contractor shall identify actual brand name products used for every product.

3. The Contractor shall provide manufacturer’s product literature for each brand name product.

4. The Contractor shall provide the manufacturer’s certification that the product used on the project complies with BLM Building Codes and Standards.

5. All constructed and installed items shall have a warranty of a minimum of two (2) years from Letter of Final Acceptance.

4.0 DELIVERABLES & SCHEDULE

The following deadlines are intended to provide a schedule guideline for the project. Deliverable deadline dates are defined by “Calendar Days Into Performance”, with the first day starting upon the Notice to Proceed (NTP).

4.1 Kickoff Site Visit

(1-10 calendar days into performance):

The contractor shall attend a site visit at the Rawlins Field Office, which shall include the following:

· Review and discussion of project scope, deliverables, and schedule.

· Review of Government provided materials.

· Site familiarization tour.

· Establishment of Contractor staging areas.

· Use of site facilities, including but not limited to: Restrooms, site security and conduct (badges, contractor ID on vehicles, no smoking, etc.).

4.2 Submission of Contractor’s Scope of Work

(10-20 calendar days into performance):

Provide electronic copy of the Contractor’s Scope of Work document for the government to review. Allow the Government up to 15 calendar days for review and comment. The Contractor shall attend a meeting via Microsoft Teams with the BLM to discuss and review the Scope of Work. Upon approval, Contractor shall move forward with the project construction. Include the following items in the Scope of Work:

· Description of proposed work to be performed under the contract, including breakdown of labor and material.

· Product specification sheets of proposed products, including manufacturers, product model numbers, and quantities.

· Schedule of (dollar) values based on the Contract price. Breakdown into component parts of construction work for which progress payments may be requested.

· Project schedule, including anticipated duration of construction as well as days and times when work shall be completed.

· A list of subcontractors for this project and their contact information.

· Written statements from subcontractors certifying compliance with applicable labor laws and standard clauses.

· Evidence of liability insurance coverage and workmen’s compensation for the Contractor and all Subcontractors.

4.3 Construction

(20-122 calendar days into performance):

Construction shall not begin until the Government has approved the Scope of Work submittal. Construction shall include all Tasks outlined in Section 2.0 of this Statement of Work and shall meet all Project Requirements outlined in Section 3.0 of this Statement of Work. While the Construction period of performance is listed as 20-120 calendar days into performance, the Construction shall be conducted within a window of no more than 30 working days. The dates of Construction within the period of performance window shall be agreed upon by the Contractor and the Government prior to commencement of work. Contractor should plan for fire watch during on-site construction, demolition, and installation while employees are utilizing the facility.

4.4 Project Close-Out

(20-120 calendar days into performance):

Project Close-Out shall occur directly after completion of project Construction and shall be completed within the 120 day period of performance.

5.0 PERIOD OF PERFORMANCE

5.1 Contractor Schedule:

Upon award, the Contractor shall submit to the BLM a schedule of performance with notable milestones and review periods for BLM approval.

5.2 Estimated Start and Completion Dates:

Estimated construction start date: August 2023 (date is tentative pending actual contract award date) Estimated completion date: November 2023 (date is tentative pending actual contract award date)

6.0 PROPOSAL AND PAYMENT

6.1 General:

All costs associated with the work including overhead, profit, subcontractor costs, meetings/travel described herein, and all other associated costs to provide a finished product per this Statement of Work shall be included within the fee proposal. This contract is Firm Fixed Price.

6.2 Payment:

Pay invoices are to be emailed directly to the Contracting Officer’s Representative for review before submitting formally. Applications for payment should include the amount requested as a percent complete a Schedule of Values for the work. Applications for payment may include materials and equipment purchased or fabricated and stored, but not yet installed if the schedule of values has that work broken out. Recommend providing separate line items in the schedule of values for initial cost of materials and for total installed value of that part of the Work.

7.0 CONTACTS

7.1 Contracting Officer (CO):

Name Bureau of Land Management | … Address PH: () xxx-xxxx email

7.2 Contracting Officer Representative (COR):

Andy Skordas, PE Bureau of Land Management | Rawlins Field Office 1300 North Third Rawlins, WY 82301-2407

PH: (307) 320-5714

askordas@blm.gov

7.4 BLM NOC Engineer:

Adam Burt, PE Bureau of Land Management | National Operations Center (NOC) Denver Federal Center, Bldg. 50 Denver, CO 80225

PH: (303) 817-5557

alburt@blm.gov

End of Document

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