SOW Final_Redacted.pdf

Statement of Work (SOW) Fire Detection System

1. Scope

1.1. Requirement is for a fire detection system located outside of .

1.1.1. The contractor shall provide all labor, materials, personnel, and equipment necessary to install a new Monaco transceiver with ommi-directional antenna. The new equipment shall be installed and connected to the existing fire alarm system and be enclosed in a Fraday RF enclosure to eliminate extraneous RF signals.

1.1.2. Test and certify the Monaco BT-XF 4 Zone Transceiver with Ommi-Directional Antennae. Ensure that the Monaco Antennae is properly and securely mounted. Ensure that equipment properly interfaces with the existing fire alarm system. Ensure proper communication with the existing Monaco’s as well as an interface the existing fire alarm system with the new Monaco Transceiver to ensure proper communication with the Base Wide System.

1.1.3. Provide engineering design and stamped drawings from a Fire Protection Engineer for the addition of the Monaco Transceiver/Antenna to the new Fire Alarm system for the referenced modular complex.

1.1.4. Provide and install a temporary structure for the Monaco transceiver, surge arrestor cabinet and accessories. Testing requirements 48 hr. on/off

1.1.5. Provide and install an air conditioned and heated enclosure on the plywood back board.

1.1.6. Final deliverables are updated as-builts and drawings associated.

2. Description of Services

2.1. In addition to Fire detection System requested above, contractor shall provide:

2.1.1. The contractor shall validate actual site conditions, as well as any specific programming needs of customer prior to contract award. Initial design, submitted with quote, shall identify technical solutions for all site condition irregularities identified in this SOW, and those identified by contractor during site visit. Draft drawings provided in solicitation may not include all irregularities. Irregularities and appropriate solutions are responsibility of the contractor to work after contract award if observed at that time by contractor or Government personnel.

2.1.2. The contractor shall provide, with the quote, technical solution for all electrical work to be completed by a licensed certified electrician.

2.1.3. The contractor shall provide, with their quote, a schedule which includes plan to execute design and installation services within a period of performance not to exceed (75) days from date of award. The schedule shall include lead times and approximate milestone dates for each phase of the project.

2.1.4. Design, or re-design work after evaluation may result in changes to sizing or other necessary modifications to specifications provided. This shall be the responsibility of the contractor. A final Fire detection System layout and Bill of Materials (BOM) will be provided that meets customer requirements and accommodates physical environment.

2.1.5. The contractor shall be responsible for all personnel, equipment, tools, materials, supervision, storage, assembly, transportation, incidentals and all other items.

2.1.6. Contractor shall be knowledgeable of and shall comply with all applicable federal, state, and local laws, codes, permits, DoD, Air Force, and base requirements and instructions required for performance of duties in this Statement of Work (SOW). Refer to the National Electric Code Book Article 90.1(A), 90.1(B).

2.1.7. The contractor shall ensure policies and procedures are established that protect the safety and welfare of customers, employees, and the community to minimize or eliminate safety or environmental risks. These policies shall be in compliance with Federal and Installation policies and procedures.

2.1.8. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate or alternates who shall act for the contractor when the manager is absent shall be designated in writing to the Contracting Officer (CO) within 10 days after contract award. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to the daily operations of this contract on the installation.

2.1.9. All contractors shall submit a complete list of personnel in accordance with installation policy, including deliverymen, who will be expected to work on the installation. This list will contain Privacy Act information as required as well as the expectation that each individual will be able to present a current and valid state identification, to meet local Air Force security requirements. Ensure this information is coordinated in advance with sufficient time to access the installation. Vehicle registration, proof of insurance and a valid driver’s license shall be presented to gain base access.

2.1.10. The contractor shall not employ persons for work on this contract if such employees are identified to the contractor by the CO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees.

2.1.11. The contractor shall manage ordering, shipment, delivery and installation of all new Fire detection System from manufacturer to final acceptance by the designated Government representative.

2.1.12. The contractor shall provide customer service during normal duty hours, 0700-1600 hours, Monday through Friday;

except for federal holidays. Recognized US Federal Holidays are as follows: New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving and Christmas. If the holiday falls on a Saturday, it is observed on Friday. If the holiday falls on Sunday, it is observed on Monday.

2.1.13. All Government inquiries requested by the Contracting Office or Authorized Government representatives shall be responded to by an authorized contractor representative verbally by phone or in person within one business day and followed up in writing if requested by the Government within two business days.

2.1.14. Meetings may periodically be held between Government personnel and contractor management to discuss contract status. The CO will notify the contractor in writing in advance of the place and time of required meetings.

2.1.15. All areas in require an escort. The government will provide escorts.

2.1.16. Lost vehicle and entry passes shall be reported immediately to the Security Police as well as the Government contact in accordance with the local security forces policy.

2.1.17. All contracting personnel working on Eglin or attending meetings are required to identify themselves as contractors through the wearing of a company name tag, company work shirt/jacket with the company name/logo. All documents or reports produced by contractors as well as submissions such as designs or other correspondence via e-mail or other delivery service such as U.S. Postal mail shall be suitably marked as contractor products or that contractor participation is appropriately disclosed.

2.2. Product Markings/Documentation/Tools

2.2.1. All documentation (Owner’s manuals, warranty information, assembly instructions, maintenance and care instructions, operating instructions, etc.) shall be provided to and reviewed with the Government representative upon completion of the installation.

2.2.2. Special assembly tools (security hardware wrench, spare parts provided with the Furnishings, etc. shall be provided to the Government representative prior to final Government contract acceptance.

2.3. Delivery Services

2.3.1. The contractor Project Manager shall be responsible for on-site coordination of all staging and deliveries of their product, to include access to and operation of any equipment needed for unloading and movement of materials or product.

2.3.2. The contractor shall be responsible for determination of the appropriate delivery method and handling, based on site conditions and equipment.

2.3.3. The contractor shall be responsible for any storage of all new systems, components, parts and assemblies prior to and during installation in accordance with the contract awarded delivery schedule.

2.3.4. Ancillary Electrical work (connection to power circuits or Fire detection System, etc.) shall comply with applicable building standards and codes, specifically: National Electrical Code (National Fire Protection Association (NFPA 70) and National Life Safety Code (NFPA 101).

2.3.5. The contractor shall be responsible for following all safety and security guidelines within the area in which work is being performed, to include securing any contractor owned tools or equipment, and any on site storage being utilized.

2.3.6. The contractor shall prevent its personnel from entering any area other than the designated work area.

2.3.7. The contractor shall maintain a means of egress within all designated work areas to comply with fire codes.

2.3.8. The contractor shall ensure its personnel eat, drink, or smoke only in designated areas.

2.3.9. The contractor shall ensure its personnel do not bring Wi-Fi devices such as cell phones, fit-bits, computers, Bluetooth, etc. .

2.4. Installation Services

2.4.1. The contractor shall provide all services, materials, and transportation required for the proposed equipment installation.

2.4.2. The contractor shall appoint an authorized representative who will be the company's on-site senior representation for all customer communication and enforce compliance of all requirements for the project. This representative shall have a physical presence during any delivery and throughout installation unless agreed to by the Government representative.

2.4.3. Contractor shall be liable for any damage to government property caused by the contractor or their representatives.

2.4.4. During installation the contractor shall protect all Fire detection System and building materials, to include carpet, existing within the space with industry approved protective coverings inclusive of craft paper, moving blankets and such type of material. The contractor shall not use protective materials that will leave any type of residual print, glue, outline or imaging on any Fire detection System or building materials. The contractor shall not repair damage to finishes but will be responsible to pay for damages. The government will make repairs and back charge the installation contractor.

2.4.5. The contractor shall uncrate/unpack all new items and perform required assembly in accordance with the manufacturer instructions.

2.4.6. Services shall include inspection of product for shipping damage. If damage is found it shall be the responsibility of the contractor to notify the authorized government representative and make all arrangements for replacement or repair of the item(s) damaged. Damaged items are not to be installed. After installation and prior to acceptance, if an item is identified as damaged, the contractor shall replace the damaged produce with new, undamaged product.

2.4.7. No furnishings will be attached/mounted to the building unless required for structural integrity.

2.4.8. The contractor services shall include removal and dispose of all packing materials, including strapping, foam inserts, tape, staples, and wooden or metal support pallets from installation.

2.4.9. All trash removed from the worksite shall be disposed of in accordance with state laws, and packaging and other recyclable materials shall be recycled wherever possible. The contractor shall maintain environmental controls when working in any Air Force facility, to include but not limited to keeping doors shut and lights off when not in use and turning off vehicle engines when parked.

2.4.10. Upon completion of all contract requirements, the contractor shall submit to the Government contracting office documentation of completed punch list items. Once approved, the contractor may then submit a final invoice in the iRAPT-Wide Area Workflow system (WAWF) (https://wawf.eb.mil/)(

3. Government Furnished Property/Support

3.1. Base support includes Government-controlled working space and utilities.

4. Site Conditions

4.1. Standard site conditions shall be considered those that include:

4.1.1. Free and clear hard surface access to the receiving and installation location during regular working hours

4.1.2. Parking and off-loading area suitable for access by a semi-trailer combination or truck within 100 feet of the building entrance closest to product installation area. All privately owned contractor worker vehicles, not directly in support of project (work truck with tool trailer) will park in designated parking areas around .

4.1.3. Due to base security requirements, all contractor personnel shall obtain a base pass for the duration of the period of performance. The contractor shall provide a list of personnel to the contracting POC which includes the name only of the persons requiring access for this work effort at least 10 days prior to the required access. Failure to submit a timely request may lead to delays in obtaining a pass.

4.1.4. A staging area adequate to sort, temporarily stage and uncrate products is provided. The contractor shall provide all labor, materials and transport for disposal of materials immediately after unpacking, not later than the end of the duty day. Area may not have cover and damaged product due to elements shall be responsibility of contractor.

4.1.5. The contractor shall notify the CO of any deviations from the above standards.

5. Additional Services Information

5.1. The contractor shall provide professional electrical services to connect the new system to the building’s electrical system.

The electrician provided by the contractor shall be a licensed electrical contractor. The contractor shall evenly distribute power to existing wall power. Determine existing wall power requirements and equally distribute Fire detection System power connections within code.

6. Voluntary Protection Program (VPP)/Safety

6.1. Voluntary Protection Program: The Air Force is part of the AOSHA VPP. All contractors are required to familiarize themselves with the requirements of the VPP. Information on VPP can be accessed at http://www.osha.gov/desp/vpp/index.html.

7. Base/Installation Specifics

7.1. All commercial trucks must enter through Eglin AFB Commercial Gate off FL Hwy 85 at intersection of West College

Blvd, for inspection. In accordance with Installation ( ) Visitor Control Center, base entry procedures must adhere to delivery vehicle process requirements mandated by Wing. Vehicles are subject to inspection. To obtain a base pass from Visitors Center, driver will require:

7.1.1. Current Vehicle Registration

Current Proof of Insurance

Valid and current Driver's License for driver

Valid and current Driver's License or other State Identification for any passenger(s) in vehicle.

Base Pass Letter from Contracting Officer with contract number, and individuals requiring base access. Base pass request must be submitted to Contracting Officer at least 10 days prior to scheduled delivery and include names and driver’s license number of each individual requiring base access. Request shall also include anticipated installation timeframe for this project.

7.1.2. Gate Procedures:

Once at Commercial Gate, be prepared to exit the vehicle and allow for vehicle inspection. At this time you may ask for directions to your final destination.

If the final destination requires the driver to leave initial inspection area, and re-enter the base through an alternate gate, the pass received will be sufficient documentation for entry into both gates, within a pre-established time directed by the Security Forces representative.

Arrival at the appropriate gate after the designated allotted time will result in non-admittance to the installation.

This procedure will occur each time a commercial truck requests access to the base.

7.1.3. Current Bill of Lading (BOL) to get delivery driver and the vehicle on base. BOL must include the AF installation name, date of anticipated delivery, and specific destination (including building number, street address, and point of contact information).

7.1.4. Personnel should have the following items when entering an installation:

Current Registration for all vehicles

Current Proof of Insurance for all vehicles

Valid driver’s license for each driver

Valid driver’s license or other state identification for each passenger

Depending on the current Force Protection Condition, a government representative may be required to sponsor personnel in person at Pass & ID/Visitors Center.

7.1.5. Prohibitions: Firearms may not be brought on base under any circumstances. Individuals with criminal records are not allowed on base. Contractor personnel are prohibited from sponsoring guests onto the installation.

7.1.6. Contractor employees will be denied access to the base if they have been convicted of have 2 misdemeanors within five years or any felony within 10 years. If a contractor employee has any convictions and has not coordinated with the contracting office in advance prior to incurring costs to fulfill contract requirements, the Government shall not be responsible for payment of any incurred costs.