SOW Final For The Metal Tag Embossing Machines.pdf

STATEMENT OF WORK

FOR

Metal Tag Embossing Machines

Prepared by

OBCA / PZIMC

27 February 2024

1 SCOPE. This Statement of Work, (SOW), defines the effort required for the purchase of two

(2) each Metal Tag Embosser Machines to include Delivery, Installation, and Performance Verification in Building 3001, Post W-99 and Post A-112 at Tinker Air Force Base OK.

2 REQUIREMENTS

2.1 General. Installation, and Performance Verification shall be accomplished within five,

(5) business days of delivery. The Contractor shall provide to the Government Point Of Contact, (GPOC), the date that the Delivery, Installation, and Performance Verification were performed. The Contractor shall be responsible for ensuring that all services, parts and components, that are provided under this contract are in In Accordance With, (IAW), the terms and conditions outlined in this SOW.

2.2 Item Description. The Metal Tag Embossing Machines shall meet the specifications as defined below:

The Vendor must supply (2) full installations, three business days after the machines are delivered on Base. The Vendor must provide a quantity of two, (2) new tabletop metal tag embosser machines with the options and features that are listed below, this shall also include the total shipping costs, with contract options for a quantity, of two, (2) more machines per year for the following four years, for a total of ten, (10) machines over the life of the contract. The Contract shall be a Base, plus four option years.

1. Drumhead Capacity: 60-character drumhead minimum

2. Block (488) 5mm type set to include all 26 capitalized alphabet characters, and all ten

(10) numbers and the following seven (7) special symbols at a minimum:

a) “#”

b) “&”

c) “-“

d) “ ‘ “

e) “ , “

f) “ . “

g) “ / “

3. Adjustable automatic plate feeder that holds a minimum of 300 plates, that are 0.015 inches thick and is adjustable to hold plates with dimensions between 1.2 inches to 3.5 inches, in width and 1.0 inch to 2.5 inches in height.

4. Side eject hopper.

5. RS232 serial port connectivity and/or standard LAN/Ethernet port (RJ-45) connectivity.

6. Must be capable of emboss printing, up to 6 lines of 20 characters each, that are centered on the tag with Block (488), 5mm type set, on 0.015-inch-thick stainless-steel tags. The tags that are used by the Tinker Engine Production Maintenance Group, are 3.5 inches long x 1.725 inches wide, with 4mm holes centered at each end and holes having 2mm edge distance.

7. Minimum printing capability: 230 plates per hour, when printing 40 characters per plate.

8. The vendor must provide installation and setup with format programming and demonstrate that all embossing machines are functioning correctly with the Defense Information Systems Agency, (DISA), Inventory Tracking System, (ITS), G337 tag embossing programing.

9. The Vendor shall include a standard warranty with the equipment.

10. The Contractor shall provide Delivery, Installation, Startup Performance Verification, Calibration and Training IAW the SOW

2.3 Installation and Setup

2.3.1 The Contractor shall be responsible for equipment delivery to Building 3001 at Tinker AFB, OK 73145. The Contractor shall be responsible for offloading equipment and moving equipment to the installation area in Building 3001, Post W-99, and Post A-112. The Government shall provide power to the area that the Metal Tag Embossing Machines will be installed. The Contractor shall provide the Metal Tag Embossing Machines that are set up with format programming. The Contractor shall be responsible for moving the Metal Tag Embossing Machines to the work area.

2.3.2 The Government shall provide power within 20 feet of the Metal Tag Embossing Machines. The Metal Tag Embossing Machines shall be connected by the Contractor, to Government provided power.

2.4 Metal Tag Machine Acceptance Test Requirements

After installation, the Contractor shall demonstrate that the Metal Tag Embossing Machines meet or exceeds all of the OEM specifications, and the requirements that are listed in section

2.2 of this SOW. The Contractor shall be present for the entirety of acceptance testing.

2.5 Hours of Operation: The Contractor shall perform the work that is required under this contract during the following days and hours: Monday through Friday, 0600 - 1600. If work hours are required outside of the hours stated, the Contractor shall contact the GPOC for approval from the CO. After the CO approves, the SME or GPOC will escort the Contractor’s personnel at all times.

2.5.1 These dates and hours exclude Federal Holidays, and Base closures that are due to inclement weather, and furlough days, as applicable.

3.0 On-Base Requirements

3.1 Environmental Protection & Safety: The Contractor shall be knowledgeable about, and comply with all applicable Federal, State, and local laws regulations. Instructions and requirements regarding Environmental Protection, Occupational Safety and Health shall be followed. The Contractor shall comply with any laws, instructions, or regulation changes that occur during the term of this contract. Contractors shall be compliant with the Tinker Air Force Base, (TAFB), Supplement to Air Force Instruction (AFI) 32-7086, “Hazardous Materials Management”, Tinker AFB procedures per Tinker Air Force Base Hazardous Waste Management Plan, (TAFB HWMP), and the Complex procedures per Oklahoma City Air Logistics Complex, (OC-ALC), Sup to AFI 32-7086, “Hazardous Material Management” and OC-ALCI 32-101 “Air Quality Record Keeping Procedure”. Publications are available digitally on the e-Publishing website at www.e-publishing.af.mil for downloading or ordering.

3.1.2 Hazardous Material (HAZMAT): If no HAZMAT will be brought on Base or used in performance on this contract, the Contractor shall Certify by official correspondence, “No HAZMAT will be brought onto Base” or that there is “No HAZMAT Usage.” This Certification shall be provided to the GPOC within ten (10) days after award. After the GPOC receives the Certification, the requirements of this section will no longer apply. Appropriate penalties for the Contractor, or administrative and disciplinary actions for the later, shall be assessed, if found in violation of the above Certification. The Contractor shall not store chemicals or hazardous materials, (HAZMAT), on Tinker AFB. Contractors shall be compliant with the HAZMAT management procedures, per OC-ALC Supplement, to AFI 32-7086, “Hazardous Materials Management”. The Contractor shall maintain a log of all HAZMAT that is used on Base. This usage log shall be provided to the GPOC monthly, the last business day of each month, or when the required work is completed. The GPOC will forward the records to the Unit Environmental Coordinator, (UEC), no later than the fourth (4th) day of the following month, or the first, (1st), subsequent business day.

3.1.3 Safety Data Sheet, (SDS), and Labeling: After the COR receives the “No HAZMAT Usage” Certification, the requirements of this section will no longer apply.

The Contractor shall not transport, ship or use any chemicals, materials or substances used in the performance of this SOW on Tinker AFB, before written approval has been provided by 72 ABW/CEIE, Natural Infrastructure Management, (Environmental Compliance). The Contractor shall submit all Safety Data Sheets (SDSs) and a completed OC-ALC Form 152, SDS Information Sheet. to the GPOC, ten, (10) calendar days after the contract award date. The Contractor shall receive approval from the GPOC before shipping any chemicals, materials or substances to Tinker AFB. A copy of the manufacturer SDS shall accompany the shipment. The Contractor shall comply with the effective dates for the SDS requirements, IAW, the Occupational Safety and Health Administrations, (OSHA), Hazardous Communication Standard, Title 29, Code of Federal Regulations, (CFR), Part 1910.1200. Before shipping to Tinker AFB, IAW OSHA Hazardous Communication Standard, Title 29, CFR Part 1910.1200 (2012); the Contractor shall ensure that containers of hazardous chemicals are labeled with the following information: product identifier;

signal word; hazard statement(s); precautionary statement(s); pictogram(s), and name, address and telephone number of the chemical manufacturer, importer, or other responsible party. The GPOC will forward all SDS submittals to the 72 ABW/CEIE for approval. A current manufacturer SDS shall be submitted to the GPOC, if the Contractor changes manufacturer or vendors for any http://www.e-publishing.af.mil/ chemicals that were previously approved. The Contractor shall maintain copies of the manufacturer SDSs for all chemicals and SDSs. Manufacturer SDSs for all chemicals and SDSs shall be readily accessible, at all times by Contractor personnel, as well as Government employees.

3.1.4 Hazardous Waste: If no HAZWASTE will be generated during the performance of this contract, the Contractor shall Certify by official correspondence, that there is “NO Hazardous Waste Generation,” This Certification shall be provided to the GPOC within ten (10) days after award. After the COR receives the “No Hazardous Waste Generation” Certification, the requirements of this section will no longer apply. Appropriate penalties for the Contractor, or administrative and disciplinary actions, for the later shall be assessed, if found in violation of above Certification. The Contractor shall dispose of contaminated solid waste, spent, or processed chemical solutions, used rags, and hazardous waste in Government furnished waste containers, that are located in the shop or the area where the work is being performed. The Contractor shall notify the GPOC if the required waste containers are not available on site.

3.1.5 Discharges: Any discharges into Tinker’s Industrial Waste Treatment Plant, (IWTP), or sanitary sewer shall be approved and performed IAW, Tinker Industrial Wastewater Discharge Permit, as instructed by the 72 ABW/CEIE, Natural Infrastructure Management, (Environmental Compliance). Notice of intent documentation shall be provided to the GPOC within ten (10) days after award. The GPOC will submit the required notice of intent documentation to the UEC for 72 ABW/CEIE approval. The Contractor shall not discharge into IWTP and sanitary sewer before approval has been issued by 72 ABW/CEIE. The Contractor shall maintain records of the written approval, issued by 72 ABW/CEIE for discharges into IWTP and sanitary sewer.

3.1.6 Off-Site Discharges: For discharges outside of Tinker AFB, the Contractor shall ensure that wastewater discharges, that may contain pollutants resulting from any contracted service, go to a State or Federal permitted treatment facility, such as a Municipal Publicly Owned Treatment Works, (POTW). The Contractor shall provide official correspondence, to the GPOC from the POTW, that states the POTW is permitted for all pollutants that the Contractor may discharge during the contracted service. The official correspondence shall be provided to the GPOC, ten (10) calendar days after the contract award date.

3.1.7 Spills: After a spill occurs that could enter the storm system or cause any harmful environmental effects, the Contractor shall immediately call 911 to report the incident. When possible, the Contractor shall use a Base telephone to receive help from Tinker AFB 911. If using a cell phone, the Contractor shall request Tinker AFB 911. The Contractor shall immediately report all environmental violations to the GPOC and UEC. The Contractor shall provide five (5) copies of a typed or written report about the incident, within four, (4) clock hours as follows:

One (1) copy to CO, two (2) copies to the GPOC, a copy for UEC and one (1) copy for record. The format of the report shall be left up to the Contractor, but the report shall contain the following information:

1.) Name and contact number of person reporting the spill 2.) Date and time of incident 3.) Location and source of spill 4.) Substance or pollutant spilled

5.) Amount spilled and rate of discharge 6.) Any damages or injuries involved 7.) Extent of area impacted 8.) Potential hazards 9.) Actions taken 10.) Organizations contacted 11.) Remarks Section - that addresses the cause of the spill, (e.g. human error, equipment, etc.) and whether 911 was called, and which agencies responded.

3.1.8 Environmental Training: After the GPOC receives a copy of the “No Hazardous Waste Generation” Certification, the requirements of this section will no longer apply. Contractor personnel who are performing duties in the service of this SOW, shall have training that familiarizes the person with the following items: details of Resource Conservation Recovery Act, (RCRA), Regulations in 40 CFR 260 through 279; applicable State Laws and regulations;

DoD, Air Force and local requirements. This training can be obtained through creditable training institutions or companies. All training shall be approved by the 72 ABW/CEIE, Natural Infrastructure Management, (Environmental Compliance). RCRA training is available at following sites: http://www.natlenvtrainers.com/RCRA-hazardous-waste.htm;

http://www.skillsoft.com/catalog/detail.asp?CourseCode=esh_sah_a34_sh_enus000000 and http://www.lion.com/Storing-Hazardous-Waste-for-LQGs and is at the Contractor’s expense. Before obtaining the training, the Contractor shall provide the GPOC the name of the training institution or company, and course description for approval within ten (10) calendar days after contract award date. After written approval has been received from the GPOC, the Contractor shall provide the GPOC with the Environmental Training Certificates for their employees, who are performing duties in the service of this SOW. These Certificates shall be provided within thirty (30) calendar days after the contract award date. In addition, to the required Environmental Training, Contractors shall be compliant with Tinker AFB procedures, per TAFB HWMP, “Hazardous Waste Management”.

3.2 Housekeeping: The Contractor shall keep the work areas clean and neat IAW the following: Industry Standards, OSHA, Fire and Safety Standards, and this SOW.

3.3 Foreign Object Damage, (FOD), and Dropped Object Prevention, (DOP): Contractor personnel who work in or travel through the following areas: near operational and production aircraft, engines, munitions, missiles, drones, space systems, support equipment, Aerospace Ground Equipment, (AGE), trainers, and the Contactor personnel who are operating vehicles and equipment on the following areas: flight lines, runways, taxiways, parking ramps, and in aircraft hangers and maintenance areas, are required to receive the FOD/DOP training and to comply with AFI 36-2650, AFMC Supplement 1, paragraph 9.2., and A4.4.4. for the Initial and A4.4.5. for the Refresher. The Contractor and Contractor personnel shall acknowledge the FOD/DOP training either by viewing the Digital Versatile Disc (DVD) provided by the GPOC or the You Tube site, at http://www.youtube.com/watch?v=tYcbodjFPnM .

http://www.natlenvtrainers.com/RCRA-hazardous-waste.htm http://www.skillsoft.com/catalog/detail.asp?CourseCode=esh_sah_a34_sh_enus000000 http://www.lion.com/Storing-Hazardous-Waste-for-LQGs http://www.youtube.com/watch?v=tYcbodjFPnM

3.3.1 The Contract Manager shall provide written Certification to the GPOC for each employee, within ten (10) business days after the contract award date. The Certification shall have the title of the training, the name of the person who received the training, and the date of the training.

The Contractor shall also ensure that all new employees view the FOD/DOP training and provide written Certification of training to the GPOC, before the employees starting work in the OC-ALC shops. Every 36 Months, the Contractor and Contractor personnel shall be required to review the FOD/DOP training and to provide written Certification to the GPOC.

3.4 Tool Control and Accountability: N/A

3.5 Privately Owned Motor Vehicles, (POV): Contractor personnel shall comply with the directives pertaining to operation of POVs on Tinker AFB per AFMAN 31-116, in its entirety, “Motor Vehicle Traffic Supervision”. The Contractor shall comply with Tinker AFBI 24-302, in its entirety for the operation of POVs within Tinker AFB.

3.6 Visitors Pass: The Contractor shall contact the GPOC seven (7) business days before arriving on Tinker AFB, in order to make arrangements for Visitors Passes. The GPOC will assign a sponsor for the Contractor from within the organization. The Contractor and the sponsor shall arrange to meet at the Pass and Registration, building 6611 at the Tinker Gate, which is South of I-40, off Air Depot Blvd. The Contractor shall provide two (2) forms of identification, one of which shall be a picture ID, to the 72 Security Forces Services, (SFS). The 72 SFS will provide an AF Form 75, Visitors Pass, which will be valid for up to thirty (30) calendar days.

3.7 Foreign Nationals: The Contractor shall notify the GPOC before sending a Foreign National representative to perform services. Special rules apply for Foreign Nationals visiting a US Government facility.

3.8 Safety and Health on Government Installations: While performing work under this contract on a Government installation, the Contractor shall comply with all of the following:

Federal, State and local regulations, and AFI 91-203, “Air Force Consolidated Occupational Safety Instruction”, as established by this contract and the Appendix C. The Contractor shall notify the CO, GPOC, and Government Contract Administrator, (CA), within one (1) business day about any injuries that occur to contractor personnel while they are on the installation. The Contractor shall notify the CO, GPOC, and Government CA within one (1) business day about damage to Government property or equipment that occurs during the execution of the contract.

3.9 Combating Trafficking in Persons: IAW DFARS PGI 222.17, the COR shall pursue, as appropriate, the following methods of monitoring the Contractor’s performance regarding trafficking in persons, such that non-compliances with FAR clause 52.222-50 are brought to the immediate attention of the Contracting Officer:

a. Keep the lines of communication open with the Contractor. At post-award remind the Contractor of his contractual responsibilities, to notify the Government if the Contractor receives notification of any alleged violations to this policy, or if actions have been taken against the Contractor’s employees, subcontractor, or subcontractor’s employees pursuant to the clause.

b. When appropriate, encourage the Contractor to complete Human Trafficking Awareness Training.

c. Encourage the Contractor to take steps to investigate and eliminate slavery and human trafficking in their supply chains and to publish information for consumer awareness.

d. Periodically access the Department of State’s Trafficking in Person (TIP) website for updates and to view the latest reports at the following: http://www.state.gov/g/tip .

3.10 Commanders Safety Intent: The safety of everyone on Tinker AFB is our top priority. All Individuals must accept personal responsibility for safety and seek opportunities for improving the safety of our work environment. Everyone working on Tinker AFB is challenged to find, fix, (if able), and report all hazards and near-misses. It is our shared duty to take every reasonable step and precaution to prevent accidents and preserve the health and safety of each Contractor and Government employee.

3.11 Speak up for safety: Safety surety is an integral part of our overall goal of establishing a world class safety and health program. Our “Speak Out for Safety” initiative ensures a partnership with Contractors and Government employees, to further enhance safety, to ensure that we are looking out for all of our partners, and it empowers all employees to actively participate in each other’s safety. A safe workplace is everyone's business. As part of the contract team, military, civilian and Contractor personnel are empowered to Speak Out for Safety, (S.O.S.), when they observe an unsafe act; or events that present imminent danger to personnel or catastrophic damage to property, we empower our employees to intercede to ensure continued safe operations.

3.12 Communicating Hazards Of Workplace (CHOW): The Contractor’s onsite representative communicates all hazards being introduced into the worksite by the Contractor.

This is accomplished before commencement of work and is refreshed daily during performance, IAW the Contractor’s Site Safety Plan.

3.13 Emergency Procedures: The Contractor’s personnel shall follow the direction of the Government personnel regarding emergency procedures, such as fire, tornado, active shooter, bomb threats, or other emergencies. It is the responsibility of the Contractor to provide guidance and to establish procedures for their employees to respond to an emergency. It is the Contractor’s responsibility to account for their employees following an emergency evacuation. The Contractor’s personnel shall participate with the Government personnel in all fire and tornado drills, at no additional cost to the Government.

http://www.state.gov/g/tip