CSS FA813224Q0018 for the Table Top Metal Tag Embossing Machines With Installation And Set Up.pdf

SOLICITATION # FA813224Q0018 –Table Top Metal Tag Embossing Machines With Installation & Set Up

Tinker AFB, OK

The Air Force Sustainment Center’s Maintenance Contracting Branch (AFSC/PZIMC, 3001 Staff Dr Ste 2S76, Tinker AFB, OK 73145-3303) at Tinker Air Force Base, Oklahoma, intends to award a Firm Fixed Price (FFP) contract for Metal Tag Embossing Machines. See Section 2 – entitled Supplies and Price – of the Quote Sheet for complete details.

This is a combined synopsis/solicitation for commercial items prepared IAW the format in Federal Acquisition Regulation (FAR) Subpart 12.603, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued aside from the one posted here.

This solicitation is being issued as a request for quotation (RFQ) IAW FAR Part 13, the Defense FAR Supplement (DFARS) Part 213, and the Department of the Air Force FAR Supplement (AFFARS) Par 5313. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC #2024-03 DFARS Change 02/15/2024, and DAFFARS Change # 2023-0707.

This acquisition is a 100% Small Business Set-aside. This acquisition is a competitive effort.

NAICS Code 333517

TERMS, CONDITIONS, PROVISIONS, & CLAUSES

EVALUATION CRITERIA

Issuance of award will be based on one evaluation factor, the lowest total price.

All quotations must conform to the solicitation requirements, to include all stated terms, conditions, representations, and certifications. All items will be evaluated to ensure they conform to the requirements set forth in this solicitation.

QUOTE SUBMISSION INFORMATION

Quotes are due to the point of contact (POC) below by 26 April 2024, 11:00 AM, Central Daylight Savings Time

Carol Castle Contract Specialist (Primary POC) Jaqueline Hughes Contracting Officer (Alternate POC) carol.castle@us.af.mil jaqueline.hughes@us.af.mil

405-761-0317-Text or e-mail only 405-739-3962

All quotes must be good for no less than 90 days after the quote submission date above.

All Offerors must be registered in the System for Award Management (SAM; https://sam.gov/) prior to quoting. Failure to have an active registration status in SAM by the time of award will make that Offeror ineligible to receive the award with no exceptions.

SHIPPING INFORMATION

Shipping for each item will be FOB Destination only (Tinker AFB, OK 73145). Separate charges for shipping/freight will not be allowed. Please work this into your quoted price.

mailto:carol.castle@us.af.mil mailto:jaqueline.hughes@us.af.mil https://sam.gov/

PAYMENT TERMS

Payment terms will, by default, be Net 30, which means the Government has 30 days to pay you after you submit your invoice. You may offer payment discounts for early payment, but this will not be considered in quote evaluation.

Invoices must be submitted in Wide Area Workflow (WAWF) application, which can be found in the Government's Procurement Integrated Enterprise Environment (PIEE; https://piee.eb.mil/). Payment will be made after the invoice is signed in WAWF and after the item is received and accepted by the Government; do not submit invoices until the item has been delivered/performed.

PROVISIONS AND CLAUSES

All clauses and provisions can be found on the following websites:

Federal Acquisition Regulation (FAR) – https://www.acquisition.gov/browse/index/far Defense Federal Acquisition Regulation Supplement (DFARS) – https://www.acquisition.gov/dfars Air Force Federal Acquisition Regulation Supplement (AFFARS) – https://www.acquisition.gov/affars

52.212-1 -- Instructions to Offerors – Commercial Items

ADDENDUM as prescribed in FAR 12.301(b)(1) –

As prescribed in FAR 12.301(b)(1), the following addendum is provided for this solicitation and hereby amends all language therein:

1. Quotes in response to this solicitation must be submitted no later than 26 April 2024, 11:00 AM, Central Daylight Savings Time.

Quotes must be submitted via email to Carol Castle. The Government reserves the right to consider late quotes.

NOTICE TO OFFERORS – SOLICIATION REQUIREMENTS

If you disagree with any of the solicitation requirements (which includes all stated terms, conditions, representations, and certifications), you must inform the Government of your issue with the aforementioned requirements and provide your rationale for disagreement. The Government reserves the right to reject any/all quotes which do not conform to the solicitation requirements

NOTICE TO OFFERORS – OPTION

The Government does not guarantee that the Option – which consists of CLINs 0001 –4002 will be exercised; however, since Option pricing is included in the TEP, it is to all Offerors’ advantage to provide us with the best possible pricing for the initial order and the Option.

The Option, should it be exercised, will be exercised via unilateral modification from the Government on a Standard Form 30.

The Option must be exercised within one year from the date of award, and it can be exercised at any time during that duration.

2. All price quotations must be submitted on the Quote Sheet (see last pages of this document), which must be filled out completely.

3. Shipping will be FOB Destination (Tinker AFB, OK 73145) only. Separate charges for shipping/freight will not be allowed.

Please work this charge into your quote’s total price.

4. Please provide item specifications/technical information to us. This information must be sufficient for us to determine that each item either fits or does not fit the description of what we’re asking for.

https://piee.eb.mil/ https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/dfars https://www.acquisition.gov/affars

5. We intend to issue the award without interchanges; however, the Government reserves the right to conduct interchanges with one, some, or all Offerors if later determined by the Contracting Officer to be necessary. The Government may waive informalities and minor irregularities in quotations received; therefore, the Offeror’s initial quotation should be complete and contain the Offeror’s best terms from a price and technical standpoint.

Failure to follow all of these instructions may render you ineligible for award.

[End of Provision Addendum]

52.212-2 -- Evaluation – Commercial Items

ADDENDUM as prescribed in FAR 12.301(c) –

As prescribed in FAR 12.301(c), the following addendum is provided for this solicitation and hereby amends all language therein:

1. The Government intends to award this requirement resulting from this solicitation to the responsible Offeror who provides us with the lowest-priced quote for the items which meet all of the terms and conditions in this solicitation, (which includes the item description).

2. After closing of this solicitation, the lowest three quotes will be evaluated by Contracting and by the Government’s subject matter experts (SME). The following evaluation factor will be used:

a. Lowest Total Price – as found on the Quote Sheet

The Government will also review Terms & Conditions-related items such as (but not limited to) shipping info, payment info, inclusion of product documentation, the offered product’s technical merit, completed Quote Sheet, Contractor responsibility (IAW FAR 9.104-6(a)), and any other non-price items related to this requirement. The Government may look at any Federal performance database to ensure the potential Offerors have a record of responsibility and fulfilling requirements without issues.

The Government reserves the right to request more information from any Offeror about their quote or to conduct interchanges at any time during the evaluation process.

The Government reserves the right to withhold award for this requirement if it determines it to be in their best interest.

3. Award Notification

a. The successful Offeror will be notified by Contracting via email or phone call that they will receive the award.

b. Unsuccessful Offerors may not be notified.

52.212-3 -- Offeror Representations and Certifications -- Commercial Items.

The Offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site located at http://www.sam.gov/ portal (Only complete and return if there are changes to current SAM Registration. If 52.212-3 is not returned the Offeror is affirming that the current SAM registration is current, accurate, and complete). If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision.

52.212-4 -- Contract Terms and Conditions -- Commercial Items

52.212-5 -- Contract Terms and Conditions Required to Implement Statues or Executive Orders—Commercial Items

52.217-5 -- Evaluation of Options (Jul 1990)

52.217-7 -- Option for Increased Quantity – Separately Priced Line Item (Mar 1989) The Government may require the delivery of the numbered line item, identified in the Schedule as an option item, in the quantity and at the price stated in the Schedule. The Contracting Officer may exercise the option by written notice* to the Contractor within 12 months of the date of initial purchase order award. Delivery of added items shall continue at the same rate that like items are called for under the contract unless the parties otherwise agree.

*Contract modification, which will be on the Standard Form 30. Modification will be unilateral and does not require Contractor signature.

http://www.sam.gov/

Clauses/Provisions IAW FAR 12.30:

52.204-16, Commercial and Government Entity Code Reporting 52.204-18, Commercial and Government Entity Code Maintenance 52.209-5, Certification Regarding Responsibility Matters 52.232-40, Providing Accelerated Payments to Small Business sub-contractors

The following clauses within 52.212-5 are included but not limited to:

52.203-6, Restrictions on Subcontractor Sales to the Government 52.203-13, Contractor Code of Business Ethics and Conduct 52.204-10, Reporting Executive Compensation and First-Tier Subcontract 52.204-27 Prohibition on a Byte Dance Covered Application.

52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment 52.219-14, Limitations on Subcontracting 52.219-28, Post Award Small Business Program Representation 52.222-3, Convict Labor 52.222-19, Child Labor—Cooperation with Authorities and 52.222-21, Prohibition of Segregated Facilities 52.222-26, Equal Opportunity 52.222-35, Equal Opportunity for Veterans 52.222-36, Equal Opportunity for Workers with Disabilities 52.222-37, Employment Reports on 52.222-40, Notification of Employee Rights Under the National Labor Relations 52.222-50, Combating Trafficking in Persons 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While

The following DFARS clauses are included but not limited to:

252.203-7000, Requirements Relating to Compensation of Former DoD Officials 252.203-7003, Agency Office of the Inspector General 252.203-7005, Representation Relating to Compensation of Former DoD Officials 252.204-7015, Notice of Authorized Disclosure of Information for Litigation Support 252.223-7008, Prohibition of Hexavalent Chromium 252.225-7000, Buy American—Balance of Payments Program Certificate 252.225-7001, Buy American and Balance of Payments Program 252.225-7050, Disclosure of Ownership or Control by the Government of a Country that is a State Sponsor of Terrorism 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports 252.232-7006, Wide Area WorkFlow Payment Instructions 252.232-7010, Levies on Contract Payments 252.243-7002, Requests for Equitable Adjustment 252.244-7000, Subcontracts for Commercial Items 252.247-7022, Representation of Extent of Transportation by Sea

5352.223-9000, Elimination of Use of Class I Ozone Depleting Substances (ODSs)

LIST OF ATTACHMENTS:

ATT # DESCRIPTION DATE PAGES

1 SOW 27 February 2024 8

2 Safety Specifications High Risk Version 29 July

QUOTE SHEET

Solicitation # FA8132-24Q0018 – Table Top Metal Tag Embossing Machines With

Installation & Set Up Tinker AFB, OK

Offerors are REQUIRED to return the portion of this CSS below with the completed information and authorized signature.

SECTION 1 – OFFEROR INFORMATION

Company Name Address

CAGE Code and SAM UEI

The Government cannot enter into contracts or agreements with Offerors not registered in SAM. For registration information, visit the SAM website (https://www.sam.gov/) and follow the instructions in the Quick Start Guide For SAM Registration, which can be found under the Help Tab and User Guides submenu.

Business Size Web Page URL Point of Contact POC Phone # and email address

SECTION 2 – SUPPLIES AND PRICE

CLIN

Description/Product

Qty

Unit

Unit Price

Total Price 0001 The Contractor shall provide a quantity of (2) new tabletop metal tag embossing machines with the options and features listed below, including total shipping costs with contract options for a quantity of

(2) machines per year for a total of (10) machines over the life of the contract. The machine shall have the following characteristics:

Drumhead Capacity - 60-character drumhead minimum, Block (488) 5mm type set, to include all 26 capitalized alphabet characters, all 10 numbers and the following 7 special symbols at a minimum:

a) “#”

b) “&”

c) “-“

d) “ ‘ “

e) “ , “

f) “ . “

g) “ / “ Adjustable automatic plate feeder that holds a minimum of 300 plates, 0.015 inches thick, and is adjustable, and can hold plates with dimensions between 1.2 inches to 3.5 inches in Width and

1.0 inch. to 2.5 inches in Height.

Side eject hopper.

RS232 serial port connectivity and/or standard LAN/Ethernet port, (RJ-45) connectivity, The machine must be capable of emboss printing, up to 6 lines of 20 characters each, that are centered on a tag

2 Each $ $ https://www.sam.gov/ with a Block, (488), 5mm type set on 0.015-inch-thick stainless- steel tags. Tags used by the Tinker Engine Production Maintenance Group are 3.5 inches Long x 1.725 inches Wide with 4mm holes centered at each end, and holes having a 2mm edge distance.

Minimum Printing Capability: 230 plates per hour, when printing 40 characters per plate.

The Contractor shall provide Installation and Set Up with format programming, and demonstrate that all embossing machines are functioning correctly with the Defense Information Systems Agency (DISA), Inventory Tracking System, (ITS), G337 Tag Embossing Programing. The Contractor shall include a Standard Warranty with the equipment.

Tag machines procured shall be fully supportable under the current Repair Contract Number FA813223C0003 for Embossing Machines Services PM/ RM.

The Contractor shall provide the delivery, installation, startup, performance verification, calibration and training In Accordance With, (IAW), the Statement of Work, (SOW). Base Year

1001 The Contractor shall provide a quantity of (2) new tabletop metal tag embossing machines with the options and features listed below, including total shipping costs with contract options for a quantity of

(2) machines per year for a total of (10) machines over the life of the contract. The machine shall have the following characteristics:

Drumhead Capacity - 60-character drumhead minimum, Block (488) 5mm type set, to include all 26 capitalized alphabet characters, all 10 numbers and the following 7 special symbols at a minimum:

a) “#”

b) “&”

c) “-“

d) “ ‘ “

e) “ , “

f) “ . “

g) “ / “ Adjustable automatic plate feeder that holds a minimum of 300 plates, 0.015 inches thick, and is adjustable, and can hold plates with dimensions between 1.2 inches to 3.5 inches in Width and

1.0 inch. to 2.5 inches in Height.

Side eject hopper.

RS232 serial port connectivity and/or standard LAN/Ethernet port, (RJ-45) connectivity, The machine must be capable of emboss printing, up to 6 lines of 20 characters each, that are centered on a tag with a Block, (488), 5mm type set on 0.015-inch-thick stainless- steel tags. Tags used by the Tinker Engine Production Maintenance Group are 3.5 inches Long x 1.725 inches Wide with 4mm holes centered at each end, and holes having a 2mm edge distance.

Minimum Printing Capability: 230 plates per hour, when printing 40 characters per plate.

The Contractor shall provide Installation and Set Up with format programming, and demonstrate that all embossing machines are functioning correctly with the Defense Information Systems Agency (DISA), Inventory Tracking System, (ITS), G337 Tag Embossing Programing. The Contractor shall include a Standard Warranty with the equipment.

Tag machines procured shall be fully supportable under the current Repair Contract Number FA813223C0003 for Embossing Machines Services PM/ RM.

The Contractor shall provide the delivery, installation, startup, performance verification, calibration and training In Accordance With, (IAW), the Statement of Work, (SOW). Option I

2001 The Contractor shall provide a quantity of (2) new tabletop metal tag embossing machines with the options and features listed below, including total shipping costs with contract options for a quantity of

(2) machines per year for a total of (10) machines over the life of the contract. The machine shall have the following characteristics:

Drumhead Capacity - 60-character drumhead minimum, Block (488) 5mm type set, to include all 26 capitalized alphabet characters, all 10 numbers and the following 7 special symbols at a minimum:

a) “#”

b) “&”

c) “-“

d) “ ‘ “

e) “ , “

f) “ . “

g) “ / “ Adjustable automatic plate feeder that holds a minimum of 300 plates, 0.015 inches thick, and is adjustable, and can hold plates with dimensions between 1.2 inches to 3.5 inches in Width and

1.0 inch. to 2.5 inches in Height.

Side eject hopper.

RS232 serial port connectivity and/or standard LAN/Ethernet port, (RJ-45) connectivity, The machine must be capable of emboss printing, up to 6 lines of 20 characters each, that are centered on a tag with a Block, (488), 5mm type set on 0.015-inch-thick stainless- steel tags. Tags used by the Tinker Engine Production Maintenance Group are 3.5 inches Long x 1.725 inches Wide with 4mm holes centered at each end, and holes having a 2mm edge distance.

Minimum Printing Capability: 230 plates per hour, when printing 40 characters per plate.

The Contractor shall provide Installation and Set Up with format programming, and demonstrate that all embossing machines are functioning correctly with the Defense Information Systems Agency (DISA), Inventory Tracking System, (ITS), G337 Tag Embossing Programing. The Contractor shall include a Standard Warranty with the equipment.

Tag machines procured shall be fully supportable under the current Repair Contract Number FA813223C0003 for Embossing Machines Services PM/ RM.

The Contractor shall provide the delivery, installation, startup, performance verification, calibration and training In Accordance With, (IAW), the Statement of Work, (SOW). Option II

3001 The Contractor shall provide a quantity of (2) new tabletop metal tag embossing machines with the options and features listed below, including total shipping costs with contract options for a quantity of

(2) machines per year for a total of (10) machines over the life of the contract. The machine shall have the following characteristics:

Drumhead Capacity - 60-character drumhead minimum, Block (488) 5mm type set, to include all 26 capitalized alphabet characters, all 10 numbers and the following 7 special symbols at a minimum:

a) “#”

b) “&”

c) “-“

d) “ ‘ “

e) “ , “

f) “ . “

g) “ / “ Adjustable automatic plate feeder that holds a minimum of 300 plates, 0.015 inches thick, and is adjustable, and can hold plates with dimensions between 1.2 inches to 3.5 inches in Width and

1.0 inch. to 2.5 inches in Height.

Side eject hopper.

RS232 serial port connectivity and/or standard LAN/Ethernet port, (RJ-45) connectivity, The machine must be capable of emboss printing, up to 6 lines of 20 characters each, that are centered on a tag with a Block, (488), 5mm type set on 0.015-inch-thick stainless- steel tags. Tags used by the Tinker Engine Production Maintenance Group are 3.5 inches Long x 1.725 inches Wide with 4mm holes centered at each end, and holes having a 2mm edge distance.

Minimum Printing Capability: 230 plates per hour, when printing 40 characters per plate.

The Contractor shall provide Installation and Set Up with format programming, and demonstrate that all embossing machines are functioning correctly with the Defense Information Systems Agency (DISA), Inventory Tracking System, (ITS), G337 Tag Embossing Programing. The Contractor shall include a Standard Warranty with the equipment.

Tag machines procured shall be fully supportable under the current Repair Contract Number FA813223C0003 for Embossing Machines Services PM/ RM.

The Contractor shall provide the delivery, installation, startup, performance verification, calibration and training In Accordance With, (IAW), the Statement of Work, (SOW). Option III

*** Please provide us with warranty information for any and all items in this RFQ ***

4001 The Contractor shall provide a quantity of (2) new tabletop metal tag embossing machines with the options and features listed below, including total shipping costs with contract options for a quantity of

(2) machines per year for a total of (10) machines over the life of the contract. The machine shall have the following characteristics:

Drumhead Capacity - 60-character drumhead minimum, Block (488) 5mm type set, to include all 26 capitalized alphabet characters, all 10 numbers and the following 7 special symbols at a minimum:

a) “#”

b) “&”

c) “-“

d) “ ‘ “

e) “ , “

f) “ . “

g) “ / “ Adjustable automatic plate feeder that holds a minimum of 300 plates, 0.015 inches thick, and is adjustable, and can hold plates with dimensions between 1.2 inches to 3.5 inches in Width and

1.0 inch. to 2.5 inches in Height.

Side eject hopper.

RS232 serial port connectivity and/or standard LAN/Ethernet port, (RJ-45) connectivity, The machine must be capable of emboss printing, up to 6 lines of 20 characters each, that are centered on a tag with a Block, (488), 5mm type set on 0.015-inch-thick stainless- steel tags. Tags used by the Tinker Engine Production Maintenance Group are 3.5 inches Long x 1.725 inches Wide with 4mm holes centered at each end, and holes having a 2mm edge distance.

Minimum Printing Capability: 230 plates per hour, when printing 40 characters per plate.

The Contractor shall provide Installation and Set Up with format programming, and demonstrate that all embossing machines are functioning correctly with the Defense Information Systems Agency (DISA), Inventory Tracking System, (ITS), G337 Tag Embossing Programing. The Contractor shall include a Standard Warranty with the equipment.

Tag machines procured shall be fully supportable under the current Repair Contract Number FA813223C0003 for Embossing Machines Services PM/ RM.

The Contractor shall provide the delivery, installation, startup, performance verification, calibration and training In Accordance With, (IAW), the Statement of Work, (SOW). Option IV

2 Each

TOTAL QUOTE AMOUNT $

Payment Terms / Discount Terms

NET 30 / _______% In _______ Days After Invoice Submission in WAWF

An example of a payment discount would be 2.5% in 7 days, which means that although we have 30 days to pay you after submission of invoices, we would receive a 2.5% discount if we paid you within 7 days.

Delivery Time

___________ Days after Receipt of Order

SECTION 3 – CERTIFICATION OF RESPONSE

The Offeror is required to sign this document and return a copy to issuing office. By signing and returning this, the Offeror agrees to furnish and deliver all items set forth or otherwise identified above and on any additional sheets subject to the terms, conditions, provisions, clauses, and specifications of the solicitation and award (if received). The Offeror may be required to provide commercial product literature for any or all items quoted above as required/requested by the Contracting Officer.

NAME OF OFFEROR’S REPRESENTATIVE TITLE

SIGNATURE DATE