SOW Final.docx

STATEMENT OF WORK

Title: MarEcon Controller Upgrade for 828CiM PPC Machines (inclusive of peripherals) Requesting Lab: National Institute of Standards & Technology (NIST) Physical Measurements Laboratory Sensor Science Division Dimensional Metrology Group (DMG)

BACKGROUND

The Dimensional Metrology Group (DMG) provides unique high-accuracy length-based (dimensional) measurement services and leads documentary standards efforts that allow advancements in scientific research and enable the next-generation of industrial manufacturing. The Dimensional Metrology Group owns a Mahr 828 CiM universal length measuring machine (ULM) which is used to calibrate spheres by mechanical comparison for internal and external customers (SKU 11031C on the NIST storefront). The system is no longer functional because computer that is integral to the controller died, and due to its age, is not replaceable. The Dimensional Metrology Group does not have a suitable alternative measurement system for calibration of spheres by mechanical comparison.

SCOPE

The contractor shall deliver a quantity of one (1) MarEcon controller upgrade for 828CiM PPC machines inclusive of machine controller, cables, adapters, computer system (running Windows 11 and including keyboard and mouse), 24” monitor, 828 WIN software upgrade (compatible with Windows 11), installation, 1-year warranty, and FOB Destination Delivery term (or equivalent INCOTERMS).

BRAND NAME ONLY JUSTIFICATION

1. Along with the existing Mahr 828CiM ULM (SN 1191/08) hardware and peripherals, must provide the ability for a user to make an external diameter/length measurement using the Mahr 828CiM ULM, including selecting/adjusting the measurement force (1N, 2N, and 3N at a minimum) so that the system can be used for sphere sizes and materials that require different measurement forces, closing the contacts to the selected measurement force so that the applied force is known and appropriate corrections can be made, zeroing and adjusting the table height to accommodate the different sphere sizes used during a measurement scheme, and setting the measurement scale to provide a reference along the measurement axis. This is the minimum set of functions required to enable DMG staff to perform a sphere calibration.

2. Must provide new hardware including machine controller, computer (Windows 11) and any necessary cables, adapters, etc to interface the new controller to the existing Mahr 828 CiM ULM.

3. Must have 828WIN software upgrade that is compatible with the existing Mahr 828 CiM ULM hardware, new controller, and Windows 11, including software installation disks/media.

4. Must include installation/integration of controller with existing Mahr 828 CiM ULM.

Minimum Requirements The Contractor must submit a firm fixed price quotation for each line item for a supply that meets or exceeds the minimum requirements identified below. All items must be new. Used or remanufactured equipment will not be considered for award. Experimental, prototype, or custom items will not be considered. The use of “gray market” components not authorized for sale in the U.S. by the Contractor is not acceptable. All line items shall be shipped in the original manufacturer’s packaging and include all original documentation and software, when applicable.

Line Item 0001:

Description: MarEcon upgrade package for 828CiM PPC machines including machine controller, cables, adapters, and other associated peripherals; Order Number 5355797 Quantity: One (1) A. Technical Specifications

a. Must be compatible with existing Mahr 828CiM ULM (SN 1191/08) hardware and peripherals.

b. Must be compatible with Line Item 0002 and Line Item 0004

c. Along with Line Item 0002, Line Item 0004, and existing Mahr 828CiM ULM (SN 1191/08) hardware and peripherals, must provide the ability for a user to make an external diameter/length measurement using the Mahr 828CiM ULM, including selecting/adjusting the measurement force (1N, 2N, and 3N at a minimum), closing the contacts to the selected measurement force, zeroing and adjusting the table height, and setting the measurement scale.

Line Item 0002:

Description: Computer system, Dell Optiplex running Windows 11 with keyboard and mouse, Order Number 2249310 Quantity: One (1) A. Technical Specifications

a. Must be compatible with Line Item 0001, Line Item 0003, and Line Item 0004.

b. Must run Windows 11.

Line Item 0003:

Description: 24” Monitor Quantity: One (1) A. Technical Specifications

a. Must be compatible with Line Item 0002.

b. Must function as a computer display.

Line Item 0004:

Description: 828WIN Software Upgrade Compatible with Windows 11, Order Number 5358304 Quantity: One (1) A. Technical Specifications

a. Must be compatible with Line Item 0001 and Line Item 0002.

b. Must provide a visual interface for a user to communicate with Mahr 828 CiM, including selecting measurement mode, setting measurement force (1N, 2N, and 3N at a minimum), displaying, zeroing, and adjusting table height (in conjunction with joystick), and setting the measurement scale.

c. Must include software installation media.

Line Item 0005:

Description: Installation of Upgrade Including Calibration, Order Number 9960032 Quantity: One (1) Job A. Requirements: See Installation Section Below

Line Item 0006:

Description: Travel Expenses Quantity: One (1) Job

DELIVERABLES

Delivery Delivery shall be FOB Destination (or equivalent terms such as INCOTERMS) are required and shall occur not later than (NLT) 6 months ARO.

FOB Destination means: The contractor shall pack and mark the shipment in conformance with carrier requirements, deliver the shipment in good order and condition to the point of delivery specified in the purchase order, be responsible for any loss of and/or damage to the goods occurring before receipt and acceptance of the shipment by the consignee at the delivery point specified in the purchase order; and pay all charges to the specified point of delivery. The contractor shall deliver all Line Items to:

The National Institute of Standards and Technology 100 Bureau Drive, Building 301 (shipping & receiving) C/O TBD Building 219 Gaithersburg, MD 20899

Inspection and Acceptance In addition to the inspection and acceptance terms articulated in 52.212-4, the Government reserves the right to perform such performance tests and evaluations as defined below to verify specified system performance. Such tests and evaluations, if performed, shall be conducted within the environment that the system is to be operated. The Contractor has the right to be present during the tests and evaluations, if performed, at the Contractor’s expense.

Performance Tests:

1. Mahr ULM is able to take a measurement of an external diameter

2. Z-axis stage and z-axis position indicator are operational

3. Measurement force can be set to approximately 1 N and 2 N.

The Government will test, inspect, and accept the equipment onsite within 7 business days of the receipt of the Mahr ULM upgrade. A visual inspection of the Mahr ULM upgrade hardware will be performed by the NIST TPOC to identify surface defects or any form of indication that the Mahr ULM upgrade hardware was damaged during transport to NIST. The Government shall have sole discretion to require repair or replacement of damaged and/or nonconforming supplies at no cost to the Government. The Government at any time prior to acceptance shall reject the Mahr ULM upgrade due to defects and/or nonconformance.

Installation The system shall be installed by the Contractor technician during normal business hours, 8:00am (ET) – 5:30pm (ET), Monday through Friday, excluding Federal holidays. Installation shall occur no later than one (1) week after government receipt of the system. Installation, at a minimum, shall include uncrating/unpackaging of all equipment, rigging, set-up and hook-up of the system, demonstration of all specifications, and removal of trash. Onsite installation and demonstration shall be done at NIST, Gaithersburg, MD, Building 219.

Warranty The contractor shall warrant the entire system for a period of a minimum of 1 year after acceptance of the equipment and shall be in accordance with terms in FAR 52.212-4.

Payment Schedule Advance payment is not authorized. The Contractor must invoice in arrears according to the payment schedule. The Contractor shall be paid, in accordance with Net 30-day payment terms, upon receipt and acceptance of a proper invoice. Invoices submitted prior to government acceptance may be rejected.

NOTE: Partial shipments and partial invoices will not be accepted, unless otherwise requested and accepted by the Contracting Officer prior to award offer. Proposed payment schedules shall be submitted with vendor’s response to the RFQ for consideration