SOW FED Storefront Units_Industrial Machine Shop_Cutter Shop Door Replacement.pdf

SCOPE OF WORK

1. GENERAL REQUIREMENTS: The work consists of providing all labor, materials and equipment as required to complete three separate tasks.

• TASK ONE: Demo and dispose of the existing roll-up door, as well as Furnishing and installation of a new non-insulated rolling steel service door with the necessary components at the Industrial Machine Shop on USCG Base Portsmouth, 4000 Coast

Guard Blvd., Portsmouth, VA 23703.

• TASK TWO: Demo and dispose of the existing roll-up doors (2) and metal entry doors (2), as well as furnishing and installation of custom storefront style wall panel/window units (2) and custom storefront style doors (2) at the FED Building on

USCG Base Portsmouth, 4000 Coast Guard Blvd., Portsmouth, VA 23703.

• TASK THREE: The work consists of providing all labor, materials and equipment as required to demo and dispose of 01 roll-up door, as well as Furnishing and installation of a 15 x 12 non-insulated 24guage rolling steel service door white in color with hood cover, right hand drive chain hoist with hasp, structural steel guides and helical torsion barrel spring. Also, with all the necessary components. Location:

Industrial Building Cutter Boat Storage on USCG Base Portsmouth, 4000 Coast

Guard Blvd, Portsmouth, VA 23703.

2. COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK: Upon acceptance the contractor shall commence work NLT five (5) days after notice to proceed. Once door and components are received, complete installation NLT 30 days or as negotiated during the preconstruction / award meeting.

3. SCOPE OF WORK:

TASK ONE:

Demolition and Disposal of Existing Roll-Up Door:

1. Removal of Existing Door:

• Contractor will remove the existing roll-up door, including all tracks, hardware, and motor/operator components.

2. Disposal: Coast Guard forces will take all removed materials for recycling.

Installation of New Roll-Up Door:

1. Preparation of Opening:

• Contactor will verify and prepare the door opening for the new installation, ensuring it is free of obstructions and meets the manufacturer’s specifications.

2. Install rolling steel standard service door:

• Curtain- 22 gauge interlocking slats roll formed from hot-dipped galvanized steel.

Baked on finish coat of gray polyester paint. Bottom bar shall be (2) steel angles with a single-contact astragal. Bottom bar shall be galvanized.

3. Barrel:

• 4-½" O.D. x .120” wall thickness, designed to limit maximum deflection under load to .03” per foot of span.

4. Spring Counterbalance:

• Counterbalanced by oil tempered, helical torsion springs, greased and mounted on a single continuous steel shaft. Springs shall be compression spring design to facilitate maintenance.

5. Structural Guides:

• Install structural guides to both sides of the door, ensuring secure and aligned positioning. Guides to be 3/16” (minimum) steel angles with removable curtain stops. Guide assembly to be powder coated black.

6. Hood Cover:

• 24 gauge hot-dipped galvanized steel with rolled edges. Hood shall have a finish coat of gray polyester paint.

7. Front Motor Bracket:

• Install the front motor bracket as required for securing the operator system.

Installation of Government Furnished Equipment (GFE) Lift Master Operator:

1. Lift Master Operator Installation:

• Coast Guard will provide the Life Master operator serial # P56AF88F21.

• Contractor will install and wire in the Lift Master operator and connect it to the door system.

• Adjust settings (open/close limits, force sensitivity) to ensure optimal performance.

System Testing and Inspection:

1. Testing:

• Contractor will test the system to ensure smooth operation, including door movement, safety features, and response to the Lift Master operator.

2. Compliance Check:

• Contractor will confirm that the installation complies with all relevant building codes, safety standards, and manufacturer guidelines.

Final Cleanup and Handover:

1. Work Area Cleanup:

• Contractor will remove all debris, tools, and materials, ensuring the site is clean and safe.

2. Documentation:

• Contractor will provide the client with all necessary documentation, including warranties, operating manuals, and maintenance instructions for the new door system.

Materials and Equipment:

1. Non-Insulated Rolling Steel Door with hardware.

2. Lift Master Operator, GFE, and related electrical components.

3. Torsion springs, structural guides, hood cover, front motor bracket, and fasteners.

4. Tools for demolition, installation, and testing.

TASK TWO:

Demolition and Disposal of Existing Roll-Up Doors (2) and Metal Entry Doors (2):

1. Removal of Existing Door:

• Contractor shall remove the existing roll-up doors, including all tracks, hardware, and motor/operator components.

• Contractor shall remove the existing metal entry doors, including all door jamb materials.

Installation of Custom Storefront Style Wall Panel/Window Units (2):

• Contactor will verify and prepare the door opening for the new installation, ensuring it is free of obstructions and meets the manufacturer’s specifications.

Existing Openings are 12-feet wide x 10-feet tall and 8-feet wide x 10-feet tall.

2. Specifications of Custom Storefront Style Wall Panel/Window Units (2):

• Color: Dark Bronze

• Windows:

• Glass: Bronze Reflective; Tempered; Insulated

• Fuller Panels: Textured Filler Panels

3. Install Custom Storefront Style Wall Panel/Window Units (2):

• Install, Caulk, and Seal

i. The existing steel jamb materials will remain in place and become the anchor for the new door vertical and horizontal anchoring.

4. Contractor Debris:

• All trash and debris shall be removed from the site daily. The job site shall be left in a clean and neat manner.

i. This section does not addresses the trash/debris removed during the demolition process, that is to be removed and recycled by the government.

Installation of Custom Storefront Style Doors (2):

• Contactor will verify and prepare the door opening for the new installation, ensuring it is free of obstructions and meets the manufacturer’s specifications.

Existing Openings are 3-feet wide x 7-feet tall.

2. Specifications of Custom Storefront Style Doors (2):

• Color: Dark Bronze

• Glass: Bronze Reflective; Tempered; Insulated

• Door Swing: Left Hand Outswing

• Push/Pull Hardware with LCN Slimline Bronze Closer

• Lockset: Shall be small format IC core compatible

3. Install Custom Storefront Style Wall Panel/Window Units (2):

• Install, Caulk, and Seal

4. Contractor Debris:

• All trash and debris shall be removed from the site daily. The job site shall be left in a clean and neat manner.

i. This section does not addresses the trash/debris removed during the demolition process, that is to be removed and recycled by the government.

From left to right;

• Roll-Up Door 01 and Entry Door 01 Outside view 12Ft Wide x 10Ft Tall

• Roll-Up Door 01 and Entry Door 01 Inside view 12Ft Wide x 10Ft Tall

• Roll-Up Door 02 and Entry Door 02 Outside view 8Ft Wide x 10Ft Tall

• Roll-Up Door 02 and Entry Door 02 Inside view 8Ft Wide x 10Ft Tall

Storefront Wall/Window Unit and Store Front Style Outswing Door currently on the same building. New units are to match as much as possible.

TASK THREE:

Remove Existing Door and Operator

1. Contractor shall remove one (01) metal roll-up door unit, hood cover, right hand drive chain hoist, structural steel guides and helical torsion barrel spring. Industrial Cutter

Boat Storage.

Installation of New Roll-Up Door and Opener

1. Contractor Will Furnish and install a 15-feet wide x 12-feet tall non-insulated 24guage rolling steel service door white in color with hood cover, right hand drive chain hoist with hasp, structural steel guides and helical torsion barrel spring.

2. Contractor will Install torsion barrel springs, ensuring proper tension and balance for safe and effective operation.

3. Install a hood cover to protect the door and its components from environmental factors.

4 CONTRACTOR PERSONNEL

QUALIFIED PERSONNEL

The Contractor must provide qualified personnel to perform all requirements specified in this

SOW.

CONTINUITY OF SUPPORT

The Contractor must ensure that the contractually required level of support for this requirement is maintained at all times. The Contractor must ensure that all contract support personnel are present for all hours of the workday. If for any reason the Contractor staffing levels are not maintained due to vacation, leave, appointments, etc., and replacement personnel will not be provided, the Contractor must provide e-mail notification to the

Contracting Officer’s Quality Assurance Evaluator (QAE) prior to employee absence.

Otherwise, the Contractor must provide a fully qualified replacement.

KEY PERSONNEL

Project Manager

PROJECT MANAGER

The Project Manager must be available to the QAE via telephone between the hours of 0700 and 1530 EST, Monday through Friday, and must respond to a request for discussion or resolution of technical problems within 24 hours of notification.

EMPLOYEE IDENTIFICATION

The contractor shall provide a detailed list of all employees to the QAE Representative five

(5) days prior to commencing work. The employee list shall contain the employee’s full name, date and place of birth, current address and last four (4) of SSN. The USCG Base

Portsmouth Security Office will be given a copy of the employee list, and a pass will be issued for entry. Each contractor provided vehicle, or towed trailer shall show the contractor’s name so that it is clearly visible on the vehicle. A valid state license plate and safety inspection sticker is required. All vehicles operated on government property shall be maintained in a good state of repair.

Contractor employees working on-site at Government facilities must wear a Government issued identification badge. All Contractor employees must identify themselves as

Contractors when their status is not readily apparent (in meetings, when answering

Government telephones, in e-mail messages, etc.) and display the Government issued badge in plain view above the waist at all times.

EMPLOYEE CONDUCT

Contractor’s employees must comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, wearing of parts of DHS uniforms, and possession of weapons) when visiting or working at Government facilities. The Contractor must ensure Contractor employees present a professional appearance at all times and that their conduct must not reflect discredit on the

United States or the Department of Homeland Security. The Project Manager must ensure

Contractor employees understand and abide by Department of Homeland Security established rules, regulations and policies concerning safety and security.

REMOVING EMPLOYEES FOR MISCONDUCT OR SECURITY REASONS

The Government may, at its sole discretion (via the Contracting Officer), direct the

Contractor to remove any Contractor employee from DHS facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the

Contractor with a written explanation to support any request to remove an employee.

5. SITE VISIT: All bidders are strongly encouraged to visit the site to field verify any/all quantities before submitting bids. A site visit will be hosted on 26-AUG-2025 at 1000 EDT.

Interested parties shall make arrangements to attend the site visit with Nathan Chappell 757-

483-8792 Nathan.C.Chappell@uscg.mil . All site visits are to be prearranged a minimum of (3) days in advance. To arrange a site visit, the following information is to be provided Full name, date of birth, and last 4 of SSN. Each contractor that does not have Real ID on their Driver licenses will need to present one of the following credentials:

. U.S. Department of Defense ID, including IDs issued to Active Duty, Reserve, National Guard, retirees and dependents.

. RAPIDGate Credential

. HSPD-12 PIV card

. State-issued Enhanced Driver's License

. U.S. passport

. U.S. passport card

. DHS trusted traveler cards (Global Entry, NEXUS, SENTRI, FAST)

. Permanent resident card

. Border crossing card

. Federally recognized Tribal Nation/Indian Tribe, including Enhanced Tribal

Cards (ETCs)

. Foreign government-issued passport

. Canadian provincial driver's license or Indian and Northern Affairs Canada card

. Transportation worker identification credential. U.S. Citizenship and

Immigration Services Employment Authorization Card (I-766)

. U.S. Merchant Mariner Credential

. Veteran Health Identification Card (VHIC)

6. DESIGNATED CONTRACTING OFFICER’S QA EVALUATOR (QAE)

REPRESENTATIVE: The designated contracting officer’s QAE representative and Point of

Contact for this project Nathan Chappell 757-483-8792 Nathan.C.Chappell@uscg.mil .

Inquiries concerning any phase of the specification before or after award shall be made to

Nathan Chappell 757-483-8792 Nathan.C.Chappell@uscg.mil.

7. CONDITIONS AFFECTING THE WORK: The Offeror should visit the site and take such other steps as may be reasonably necessary to ascertain the nature and location of the work, the general and local conditions which can affect the cost of the work thereof. Failure to do so will not relieve bidders from responsibility for estimating properly the difficulty or cost of successfully performing the work. The government will assume no responsibility for any understanding or misrepresentations concerning conditions made by any of its officers or agents mailto:Nathan.C.Chappell@uscg.mil mailto:Nathan.C.Chappell@uscg.mil mailto:Nathan.C.Chappell@uscg.mil prior to the execution of the contract, unless included in the request for quotes, the specification or related documents.

All contractors that require Base access will have to be pre-vetted for entry prior to commencement of work. All work that exceeds a completion time greater than 10 days, may be subject presenting RapidGate as a method of Base entry.

8. AFTER AWARD OF THE CONTRACT: The contractor must immediately notify the contracting officer’s QAE representative of his intended start date. The work shall be done in accordance with the specification.

9. ORAL MODIFICATION: No oral statement of any person other than the contracting officer shall in any manner or degree, modify or otherwise affect the terms of this contract.

10. WORKMANSHIP: All work shall be accomplished with the best standard practices, and by workmen thoroughly experienced in the required trades. The work shall be supervised by experienced personnel and shall be satisfactory to the Contracting Officer.

11. PERMITS: The contractor shall without additional expense to the government, obtain all appointments, licenses, and permits required for the prosecution of the work. The contractor shall comply with all applicable federal, state and local laws.

12. CLEAN UP: All trash and debris shall be removed from the site daily. The job site shall be left in a clean and neat manner.

13. WORK OUTSIDE REGULAR HOURS: If the contractor desires to carry on work on

Saturday, Sunday, holidays or outside the station’s regular hours, he may submit his request in writing to the Contracting Officer’s QAE Representative for approval consideration. The contractor shall allow ample time to enable satisfactory arrangements to be made by the government for inspecting the work in progress.

14. UPON COMPLETION OF WORK: Contact the Contracting Officer QAE Representative to arrange for inspection/acceptance of work.

The QAE will conduct an inspection of the work conducted by the Contractor and will have the right to reject or require correction of any deficiencies found that are contrary to the information contained in the Contractor’s accepted proposal. In the event of a rejected deliverable, the

Contractor will be notified in writing by the QAE of the specific reasons for rejection. The

Contractor may have an opportunity to correct the rejected deliverable and return it per delivery instructions.

15. IDENTIFICATION OF CONTRACTOR PERSONNEL AND VEHICLES: The contractor shall provide a detailed list of all employees to the QAE Representative five (5) days prior to commencing work. The employee list shall contain the employee’s full name, date and place of birth, current address and last four (4) of SSN. The Base Portsmouth Security Officer will be given a copy of the employee list and a pass will be issued for entry. Each contractor provided vehicle or towed trailer shall show the contractor’s name so that it is clearly visible on the vehicle. A valid state license plate and safety inspection sticker is required. All vehicles operated on government property shall be maintained in a good state of repair.

16. SAFETY REQUIREMENTS:

1. Responsibilities:

a. All contractors working on CG Base Portsmouth shall abide by all federal safety regulations as published by the Occupational Health and Safety Administration, 29

CFR 1910 (series) and 29 CFR 1926 (series). Contractor written safety programs shall be reviewed by the Base Safety Officer prior to starting work.

b. Written notification must be provided to the Base Safety Officer in their capacity as

Base Fire Marshal of any activity that could potentially cause fire or explosion or that changes or reduces the capability of fighting a fire or explosion. Some examples of qualifying activities are: a fire hydrant or fire suppression system that must be taken out of service for any reason, electrical work that affects fire alarm systems, introduction of hazardous or flammable material onto the Base, and blocking of any egress routes or emergency vehicle routes. Inclusion of this information in the contract constitutes written notification as long as the outsource review sheet is signed by Base Safety Officer.

c. Lock Out/Tag Out requires notification and coordination with facilities and will not be conducted by a contractor on Base Portsmouth. A Facilities Division representative is required for all contractors Lock Out/Tag Out needs.

2. Rights:

a. Every employee working on Base Portsmouth has the right to a safe and healthy work place. The contractor has the responsibility and right to stop unsafe work. QAE’s and the

Safety Officer may also institute a work stoppage relating to unsafe practices or immediate danger to life and health situations.

17. ENVIRONMENTAL PROTECTION REQUIREMENTS:

a. All contractors working on CG Base Portsmouth shall abide by all federal environmental regulations as published by the Environmental Protection Agency, 40

CFR (series). Contractor written environmental management and pollution prevention programs shall be reviewed by the Environmental Protection Specialist.

prior to starting work and must be in accordance with ICSPORTSVA INSTM5090.2, the Unit Environmental Guide.

b. Written notification must be provided to the Environmental Protection Specialist of any activity that could potentially cause a permit violation on Base Portsmouth.

Some examples of qualifying activities are: any activity that could result in a spill or discharge into a waterway or introducing a hazardous material into the environment.

c. Copies of the following must be provided to the Environmental Protection Specialist prior to starting work in affected areas: Material Safety Data Sheets, permits, and notices of intent.

d. Hazardous materials used by a contractor are required to be disposed of by that contractor. Disposal must be in accordance with federal, state, and local guidelines.