SOW-Facility Equipment Weight Test .pdf

SCOPE OF WORK

1. GENERAL REQUIREMENTS: The work consists of providing all labor, materials and equipment as required to perform weight test on various weight handling equipment (list provided) located at USCG Base Portsmouth, 4000 Coast Guard Blvd., Portsmouth, VA 23703.

2. COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK: Upon acceptance the contractor shall commence work NLT five (5) days after notice to proceed and work diligently to complete the entire work ready for use by 10 working days after contract award or as negotiated during the preconstruction / award meeting.

3. SCOPE OF WORK:

The Contractor will furnish all equipment, instruments, tools, safety lines / harnesses, and other items necessary for accomplishment of the structural inspection and weight testing of Facility Equipment as listed on the “Base Portsmouth Weight Test Spreadsheet”. The services shall include inspection and weight testing required certifying equipment in accordance with all applicable regulations.

If the equipment cannot be certified due to a deficient condition, the contractor is to do the following:

a. Notify the contracting officer’s QA evaluator (QAE) of this finding.

b. Provide a written estimate that details the costs with the parts, labor, and weight testing required to place the equipment back into operating condition.

c. The contracting officer will determine the method to fund these repairs based upon funding availability and procurement guidelines.

3.1. INSPECTIONS, TESTS, REPAIRS AND CERTIFICATIONS - GENERAL

REQUIREMENTS:

3.1.1. The Contractor shall inspect, test, certify and when required repair weight handling equipment that is listed in the Base Portsmouth Weight Test Spreadsheet. The inspection shall include all accessories generic to the piece of equipment. Equipment identified as requiring a rated load or unit proof test shall also have the tests performed in accordance with the applicable sections of the reference section of this specification. Testing shall be conducted in accordance with the manufactures written instructions. In the absence of the manufactures instructions, prudent industry practices shall be followed in order to comply with the applicable ANSI/ASME standard for each piece of equipment. In no case shall repairs be made prior to receiving specific authorization from the Contracting Officer.

The Contractor shall employ competent and qualified technicians and engineers with a minimum of 5 years’ experience testing and inspecting material handling equipment to perform the required work of this contract. All personnel performing tests and inspections shall be experienced with the U.S. Department of Labor OSHA standards for inspection and testing and issue documents and/or papers of certification on cranes, hoists, forklifts, chain falls and other weight handling and material handling equipment. Each inspector shall be qualified academically and operationally in the practical application of the equipment listed in Attachment 1, “FY Base Portsmouth Master Spreadsheet Weight Test”. All personnel assigned by the Contractor to perform work under this contract shall be physically able to perform assigned work.

3.2. FREQUENT AND PERIODIC TESTS AND INSPECTIONS:

Equipment to be inspected and tested shall have all inspections and tests performed under two general classifications designated "frequent" and "periodic" inspections as indicated in the applicable chapter of the latest edition of the ANSI series and Code of Federal Regulations. When applicable to the individual piece of equipment, an inspection shall include, but is not limited to, the following items:

3.2.1. All safety devices for malfunction and compliance with applicable 29 CFR 1900 series regulations.

3.2.2. All control mechanisms for adjustment, wear, and lubrication.

3.2.3. Gasoline, diesel, electric, or other power plants for improper performance or noncompliance with safety requirements.

3.2.4. Electrical apparatus for malfunctioning, signs of excessive deterioration, dirt or moisture accumulation.

3.2.5. All limit switches or limiting devices without a load on the hoist.

3.2.6. Loose bolts or rivets.

3.2.7. Foundation supports for continued ability to sustain imposed loads.

3.2.8. Structural members for deformation, cracks and corrosion.

3.2.9. Load carrying ropes or hoist rope for excessive stretch, wear, broken wires and distortion.

3.2.10. Rope reeving for noncompliance with manufacturer's recommendations.

3.2.11. Dye check hooks for deformations or cracks, wear, severs, nicks or gouges, latch enlargement and damaged or malfunctioning latch (if provided).

3.2.12. Check hooks for enlarged throat opening, excessive hook point twist and excessive surface wear.

3.2.13. Cracked or worn sheaves and drums.

3.2.14. Worn, cracked or distorted parts such as pins, bearings, shafts, gears, rollers and locking devices.

3.2.15. Excessive wear of chain drive sprockets and excessive chain stretch.

3.2.16. Hoist brakes, clutches and operating levers for proper functioning before beginning any operational tests.

3.2.17. Travel steering, braking and locking devices for malfunction.

3.2.18. Excessive wear on brake and clutch system parts, linings, pawls and ratchets.

3.2.19. Load, boom angle, and other indicators over their full range, for any significant inaccuracies.

3.2.20. Radiators and oil coolers, for leakage, improper performance, or blockage of air passages.

3.2.21. Deterioration or leakage in air or hydraulic systems.

3.2.22. Cleanliness of oil filters and strainers.

3.2.23. Excessively worn tires.

3.2.24. Plumb of mast, chords, lacing, and tension in guys.

3.2.25. Rust on piston rods and control valves when a crane has been idle for a period of time.

3.2.26. Check Runways and Rails for plumb columns, well-seated columns, sagging girders, level rails, and strait rails.

3.2.27. Check Tracks and Track Wheels for cracks, wear, distortion, alignment etc.

3.3. OPERATIONAL TEST:

3.3.1. The Contractor shall perform an operational test on each piece of equipment, following the "frequent" and "periodic" inspections required in this specification. Operational tests shall include the operation of all operating and control mechanisms. Tests shall note improper function, maladjustment, and excessive component wear. The operational test shall include operation of all components with partial load, in which all functions and movements including rotations (where applicable) are performed.

3.4. RATED LOAD TEST.

3.4.1. All equipment within shall be rate or unit proof tested. All required tests shall be carried out in accordance with the manufacturers written instructions. In the absence of manufacturers’ instructions, all tests shall be done by the use of weights as a dead load, limited to the percentage identified in the applicable reference/standard governing the testing of that piece of equipment. Typically, this is 110% or 125% of the manufacturers rated load for the applicable piece of equipment. Only where the equipment being tested is located in such a manner as to damage other equipment if load failure occurs during testing, dynamometers or other recording test equipment be used rather than dead load testing. The Contractor shall ensure that accuracy is maintained and proof loads adjusted accordingly. Dynamometers may however, be utilized on fixed stationary equipment that has no range of movement outside the vertical plane.

3.4.2. Any dynamometers or recording test equipment, owned by an accredited person meeting the requirement of 29 CFR 1919, shall have been tested for accuracy within one (1) year of the start of this contract. Such test shall be performed with calibrating equipment which has been checked in turn, so that indications are traceable to the National Bureau of Standards.

3.4.3. Where the test equipment is not the property of the accredited person meeting the requirements of 29 CFR 1919, that person shall not issue any certificate based upon the use of such equipment, unless the owner of said equipment has made available a certificate of accuracy based on the requirements of this specification obtained within one (1) year prior to the start of this contract, and stating the errors of the equipment.

3.5 REPAIRS:

3.5.1. Should repairs be determined to be required during the inspection to either perform the proper load test to render the equipment certification, Contractor shall inform the Contracting Officer or the designated representative immediately.

Contractor shall, if so authorized by the Contracting Officer, place the order for the required parts. Parts can be shipped to the site. Contractor shall be responsible for completing repairs to the equipment within three (3) days of receipt of parts.

3.5.2. Costs associated with repairs to include parts and installation labor costs shall be invoiced to the Contracting Officer.

3.6. RE-INSPECTIONS:

3.6.1. If during any test or inspection defined in this specification, the equipment fails to meet the reference requirements, the Contractor shall re-inspect said equipment after the equipment has been repaired. This re-inspection shall include operational and rated load tests as required and described in this specification. Re-inspections shall be completed, within two (2) calendar days after completion of repairs.

3.7. CERTIFICATION LABEL.

3.7.1. When a piece of equipment has been certified, the Contractor shall affix a 3" x 5" (or similar size) stamped metal plate, or punched plastic tag on the equipment as a certification label. This label shall be impervious to weather, shall be attached with hardware or adhesive that will not interfere with the operation of the equipment. The label shall contain the following information:

Initial Inspection Date Load Test Date Make Model Serial Number Capacity Inspector’s name and certification number.

3.8. INSPECTION SCHEDULING.

3.8.1. The schedule for work will be at the Contractors discretion provided inspections and testing are accomplished within thirty (30) calendar days after receipt of the written Notice to Proceed, provide the Contracting Officer or the designated representative a schedule of inspections, listing the name Coast Guard unit, and the date that the equipment will be inspected.

3.8.2 The Contractor shall schedule tests and inspections at Base Portsmouth with the designated representative of the unit. Tests and inspections shall be scheduled so as to minimize interference with normal Coast Guard activity. Inspections shall be performed Monday through Friday (except Federal Holidays) between 8:00 AM and 4:30 PM. A list of Federal holidays Shall be provided. Inspections and tests performed during other times must be mutually agreed upon in writing by the Contractor and the Facilities Engineering.

3.8.3. All tests and inspections shall be observed by a Coast Guard representative designated by the Base Portsmouth Facility Engineering Division. The Contractor shall check in with the Base Portsmouth Facility Engineering Division upon arrival and the designated representative each day thereafter while performing inspections.

3.9. INSPECTION REPORTS.

3.9.1. In accordance with 29CFR 1919, the Contractor shall provide written reports to the Coast Guard stating the results of all tests and inspections. The reports shall be of two types, Initial Reports and Final Reports. Each piece of equipment tested and inspected shall have a separate initial and final report completed for it.

3.9.2. Initial Report. Two (2) legible, hand written (one original and one scanned copy) copies of the Initial Inspection Report shall be submitted to the Coast Guard Representative for signature, upon completion of the inspection. The signature attests to the fact that tests and inspections were performed as required. The original report is to be delivered to the Base Portsmouth Facility Engineering Division for their equipment records. The Initial Report shall include but not be limited to :

a. A title block containing the Contractors name and address;

b. The equipment manufacturers name

c. The equipment type

d. The model number

e. The serial number

f. The capacity

g. The Coast Guard Unit (location of the equipment)

h. The date the equipment was tested

i. The equipment serial number as listed in Section 04 or as corrected on the equipment verification form.

j. The Signature of the certified inspector who performed the test and/or inspection attesting to the fact that the inspection/testing was completed

k. The Coast Guard Representative signature attesting/acknowledging that the work was performed as required.

3.9.3. Final Report. Will be one copy each, type written. Final reports to contain the same information as initial, but signed by the certifying official and submitted to QAE upon completion of work.

4. SITE VISIT: All bidders are strongly encouraged to visit the site to field verify any/all quantities before submitting bids. Interested parties shall make arrangements for a site visit with Nathan C Chappell (757) 483-8792 Nathan.C.Chappell@uscg.mil. All site visits are to be prearranged a minimum of (3) days in advance. To arrange a site visit, the following information is to be provided Full name, date of birth, and last 4 of SSN.

5. DESIGNATED CONTRACTING OFFICER’S QA EVALUATOR (QAE)

REPRESENTATIVE: The designated contracting officer’s QAE representative and Point of Contact for this project Nathan C Chappell (757) 483-8792 Nathan.C.Chappell@uscg.mil. Inquiries concerning any phase of the specification before or after award shall be made to Nathan C Chappell (757) 483-8792 Nathan.C.Chappell@uscg.mil.

6. CONDITIONS AFFECTING THE WORK: The Offeror should visit the site and take such other steps as may be reasonably necessary to ascertain the nature and location of the work, the mailto:Nathan.C.Chappell@uscg.mil mailto:Nathan.C.Chappell@uscg.mil mailto:Nathan.C.Chappell@uscg.mil general and local conditions which can affect the cost of the work thereof. Failure to do so will not relieve bidders from responsibility for estimating properly the difficulty or cost of successfully performing the work. The government will assume no responsibility for any understanding or misrepresentations concerning conditions made by any of its officers or agents prior to the execution of the contract, unless included in the request for quotes, the specification or related documents.

All contractors that require Base access will have to be pre-vetted for entry prior to commencement of work. All work that exceeds a completion time greater than 10 days, may be subject presenting RapidGate as a method of Base entry.

7. AFTER AWARD OF THE CONTRACT: The contractor must immediately notify the contracting officer’s QAE representative of his intended start date. The work shall be done in accordance with the specification.

8. ORAL MODIFICATION: No oral statement of any person other than the contracting officer shall in any manner or degree, modify or otherwise affect the terms of this contract.

9. WORKMANSHIP: All work shall be accomplished with the best standard practices, and by workmen thoroughly experienced in the required trades. The work shall be supervised by experienced personnel and shall be satisfactory to the Contracting Officer.

10. PERMITS: The contractor shall without additional expense to the government, obtain all appointments, licenses, and permits required for the prosecution of the work. The contractor shall comply with all applicable federal, state and local laws.

11. CLEAN UP: All trash and debris shall be removed from the site daily. The job site shall be left in a clean and neat manner.

12. WORK OUTSIDE REGULAR HOURS: If the contractor desires to carry on work on Saturday, Sunday, holidays or outside the station’s regular hours, he may submit his request in writing to the Contracting Officer’s QAE Representative for approval consideration. The contractor shall allow ample time to enable satisfactory arrangements to be made by the government for inspecting the work in progress.

13. UPON COMPLETION OF WORK: Contact the Contracting Officer QAE Representative to arrange for inspection/acceptance of work.

14. IDENTIFICATION OF CONTRACTOR PERSONNEL AND VEHICLES: The contractor shall provide a detailed list of all employees to the QAE Representative five (5) days prior to commencing work. The employee list shall contain the employee’s full name, date and place of birth, current address and last four (4) of SSN. The Base Portsmouth Security Officer will be given a copy of the employee list and a pass will be issued for entry. Each contractor provided vehicle or towed trailer shall show the contractor’s name so that it is clearly visible on the vehicle. A valid state license plate and safety inspection sticker is required. All vehicles operated on government property shall be maintained in a good state of repair.

15. SAFETY REQUIREMENTS:

1. Responsibilities:

a. All contractors working on CG Base Portsmouth shall abide by all federal safety regulations as published by the Occupational Health and Safety Administration, 29 CFR 1910 (series) and 29 CFR 1926 (series). Contractor written safety programs shall be reviewed by the Base Safety Officer prior to starting work.

b. Written notification must be provided to the Base Safety Officer; Noah Reinhart (757)638-2793 noah.w.reinhart@uscg.mil in their capacity as Base Fire Marshal of any activity that could potentially cause fire or explosion or that changes or reduces the capability of fighting a fire or explosion. Some examples of qualifying activities are: a fire hydrant or fire suppression system that must be taken out of service for any reason, electrical work that affects fire alarm systems, introduction of hazardous or flammable material onto the Base, and blocking of any egress routes or emergency vehicle routes. Inclusion of this information in the contract constitutes written notification as long as the outsource review sheet is signed by Base Safety Officer.

c. Copies of the following must be provided to the Base Safety Officer prior to starting work in affected areas: Confined Space Entry Permits, Hot Work Chits, and Dig Chits. Confined space clearance must be conducted by a certified marine chemist and permit required spaces will have a copy of the permit posted on site during work. Hot work will only be conducted with permission and a fire watch must be posted during work. A facility dig chit is required in addition to a Miss Utility dig chit. The systems on Base Portsmouth are not limited to what the City of Portsmouth has on file. In order to ensure electrical safety and integrity of systems, a facility chit is required.

d. Lock Out/Tag Out requires notification and coordination with facilities and will not be conducted by a contractor on Base Portsmouth. A Facilities Division representative is required for all contractor Lock Out/Tag Out needs.

2. Rights:

a. Every employee working on Base Portsmouth has the right to a safe and healthy work place. The contractor has the responsibility and right to stop unsafe work. QAE’s and the Safety Officer may also institute a work stoppage relating to unsafe practices or immediate danger to life and health situations.

16. ENVIRONMENTAL PROTECTION REQUIREMENTS:

a. All contractors working on CG Base Portsmouth shall abide by all federal environmental regulations as published by the Environmental Protection Agency, 40 CFR (series). Contractor written environmental management and pollution prevention programs shall be reviewed by the Environmental Protection Specialist;

Jon Cooper (757)483-8598 jonathan.a.cooper2@uscg.mil . prior to starting work and must be in accordance with ICSPORTSVA INSTM5090.2, the Unit mailto:noah.w.reinhart@uscg.mil mailto:jonathan.a.cooper2@uscg.mil

Environmental Guide.

b. Written notification must be provided to the Environmental Protection Specialist of any activity that could potentially cause a permit violation on Base Portsmouth.

Some examples of qualifying activities are: any activity that could result in a spill or discharge into a waterway or introducing a hazardous material into the environment.

c. Copies of the following must be provided to the Environmental Protection Specialist prior to starting work in affected areas: Material Safety Data Sheets, permits, and notices of intent.

d. Hazardous materials used by a contractor are required to be disposed of by that contractor. Disposal must be in accordance with federal, state, and local guidelines.

1. GENERAL REQUIREMENTS: The work consists of providing all labor, materials and equipment as required to perform weight test on various weight handling equipment (list provided) located at USCG Base Portsmouth, 4000 Coast Guard Blvd., Portsmouth, VA...